Administrative & Reception Assistant (100%)

📍 On-site in Barcelona | 💼 Permanent contract | Entry-Level | French + Spanish

We are hiring an Administrative & Reception Assistant to become the key point of contact at our headquarters and ensure smooth daily operations in a dynamic, growing environment.

This is an excellent opportunity for someone organized, friendly, and trustworthy who wants to be part of a meaningful long-term project.

Your responsibilities

Welcome and support panelists and visitors at the reception

Manage appointments, coordinate calendars, and handle incoming calls

Oversee payment processing (card, cash, vouchers) and documentation

Collaborate with internal teams to ensure efficient workflows

Maintain a tidy, organized and professional reception area

Provide basic administrative support to the wider team

What we’re looking for

Previous experience in reception, administration, or customer service

Strong sense of responsibility, organisation, and autonomy

Fluent in Spanish and functional English (minimum B1); French is a plus

Comfortable with digital tools and basic office software

Warm, professional, and positive personality

Willingness to commit long-term and be a trusted team member

What we offer

Full-time on-site position with flexible start time (8–9h)

Friendly and supportive work environment

Stability in schedule and vacation policy

A key operational role with real impact

Space to grow and evolve within a growing organization