Real Estate Operations Virtual Assistant - Freelance, Remote

Department: Support & Leadership

Employment Type: Full Time

Location: Philippines

Reporting To: Client via Magic

Compensation: $6.00 / hour

Description\nAbout the Client
Our client is a growth-focused mid-sized company specializing in real estate investment and property management. They leverage technology and operational best practices to scale their business efficiently. The team is committed to proactive, streamlined processes and sustainable growth.

Why does this role exist?
This role was created to provide high-level operational support to a business partner who is ready to scale but needs dedicated assistance to manage and improve core processes. The assistant will serve as a key operational partner, driving clarity, efficiency, and growth within property acquisition and disposition workflows. This position is critical to helping the business move beyond current bottlenecks by managing CRM tools and refining operational systems.

The Impact you’ll makeOperational Management\nManage and maintain the FreedomSoft CRM system to ensure accurate and timely data entry and pipeline tracking.\nOversee and optimize key business processes related to property acquisition and disposition.\nShadow the business partner closely to learn and eventually take over operational responsibilities.\n
Process Improvement\nIdentify inefficiencies and develop or improve Standard Operating Procedures (SOPs) to streamline workflows.\nSupport ongoing operational clarity and alignment with company values and growth goals.\n
Communication & Coordination\nServe as a proactive liaison between stakeholders, ensuring timely follow-ups and clear communication via email and other platforms.\nProvide regular updates and reports on operational progress and CRM activities.\n
Proactive Problem-Solving\nAnticipate operational challenges and propose solutions to improve business scalability and efficiency.\nAssist in managing automated marketing and client engagement systems as applicable.\n

Skills, Knowledge and ExpertiseRequired:\nProven operational experience within the real estate industry, specifically in property acquisition and disposition.\nProficiency with CRM systems, with demonstrated comfort using FreedomSoft or similar software.\nExcellent written and verbal English communication skills.\nExperience managing and improving business processes and SOPs.\nAbility to work proactively with minimal supervision in a fast-paced environment.\nWFH Set-Up:\nComputer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.\nInternet speed of at least 40MBPS\nHeadset with an extended mic that has noise cancellation and a webcam\nBack-up computer and internet connection\nQuiet, dedicated workspace at home\n\n\nYour Superpowers:\nStrong operational mindset combined with real estate industry knowledge.\nAdvanced CRM skills, particularly with FreedomSoft or comparable tools.\nExceptional organizational and multi-tasking abilities.\nExcellent interpersonal and communication skills with a proactive approach.\nAbility to analyze workflows and creatively solve operational challenges.\nComfortable shadowing leadership and learning quickly to take ownership.\nYou should apply if… \nYou thrive in roles that require both autonomy and close collaboration.\nYou value clarity, structure, and continuous improvement in business operations.\nYou have a proactive, can-do attitude and are motivated by helping businesses grow.\nYou enjoy working in a fast-moving environment where your input can directly impact success.\nYou are passionate about real estate and operational excellence.\n\nWhat to expect...

\nWork Setup:\nRemote position\nMust have a reliable internet connection and a quiet workspace\nRequired to provide own computer with Intel Core i5 or something similar or higher operating system\nWorking Hours:\n40 hours per week\nMonday to Friday, 9:00 AM – 5:00 PM Mountain Time\nCompensation:\n$6 per hour\nNo benefits package included\n

Benefits