Company Description

At Informa, no two days and no two people are the same, and you'll find the freedom, opportunity and support of a fantastic community to make a real impact.

We’re an international business that connects specialists with knowledge, helping them to learn more, know more and do more through live and on demand events, digital and data-driven services and academic research.

We are home to over 10,000 colleagues across 30 countries and are a member of the UK’s FTSE 100 group of leading public companies. We’re thrilled to have earned the #3 spot in Glassdoor's Best Places to Work 2025 UK list, a recognition based solely on reviews by those who know us best - our current and previous colleagues. 

In Global Support, we provide expert guidance and hands-on support to the Informa Group and Informa’s many business teams. Across tech, finance, legal, corporate development, HR, communications, operations and many other areas, we work collaboratively and flexibly to help our brands serve their customers and help the company succeed.

Job Description

This role is based between our 5 Howick Place and 240 Blackfriars Road offices

Make an impact on our global real estate operations

You'll play a vital role in our Real Estate team, helping manage our global property portfolio through data management, system administration, and comprehensive support for real estate projects and operations.

What you'll do

Global Real Estate Database Management

Maintain our Global Real Estate Database (GRED) with accurate, up-to-date informationCreate reports for insurance, sustainability, finance, and development teamsSet up new location identifiers and decommission expired onesCollaborate with HR to resolve headcount discrepanciesConduct annual insurance liability reviews for all offices

Lease Documentation & Financial Management

Upload lease documents to the ProLease system, ensuring Finance meets IFRS requirementsManage purchase orders in Oracle and coding in SAP for invoicesSet up new suppliers and build strong relationships with service providersTrack project costs against Capital Expenditure budgets

Project Support

Organize all project documentation from conception to completionUpdate our Real Estate playbook with global standardsTake minutes at project meetings and prepare reportsMonitor project expenditure alongside senior team membersSupport project planning with professional services and contractors

Facilities & Systems Administration

Maintain asset lists for our property portfolioSupport our FM CAFM system and help colleagues use it effectivelyExtract data to monitor vendor performance metricsManage the "CheckIn" desk booking systemProcess business rate demands and work with external consultants

Team Support

Help manage team expenses, travel arrangements, and schedulingCreate professional documents and meeting materialsMaintain organized digital and physical filing systems

Qualifications

What you'll bring

Strong Microsoft Office skills, particularly ExcelExperience in a busy, fast-paced admin functionAbility to work independently and solve problems efficientlyExcellent organisational skills and attention to detailClear communication abilities, both written and verbalExperience with database management (preferred)

Additional Information

We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here’s some of what you can expect when you join us. But don’t just take our word for it – see what our colleagues have to say at LifeAt.Informa.com

Our benefits include:

Freedom & flexibility: colleagues rate us highly for the flexibility and trust they receive and most of us balance time in the office with time working remotelyGreat community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active diversity and inclusion networksBroader impact: take up to four days per year to volunteer, with charity match funding available tooCareer opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it’s time for the next step, we encourage and support internal job movesTime out: 25 days annual leave, rising to 27 days after two years, plus a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a yearA flexible range of personal benefits to choose from, plus company funded private medical coverA ShareMatch scheme that allows you to become an Informa shareholder with free matching sharesStrong wellbeing support through EAP assistance, mental health first aiders, a healthy living subsidy, access to health apps and moreRecognition for great work, with global awards and kudos programmesAs an international company, the chance to collaborate with teams around the world

We’re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most – although not all – of the skills and experience listed, we welcome your application.

At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information.

See how Informa handles your personal data when you apply for a job here.