Objectives of Position

Provides procurement transaction processing support to deliver procurement services identified within the Procurement Services to BASF group companies in accordance with established policies, guidelines, processes and work procedures, which in compliance with BASF procurement policies and local company legal and statutory requirements.Work closely with other service delivery streams to ensure smooth purchase-to-pay integration

 

Main Tasks

 

Purchase Order (PO) Management

Assign source of supply for the Purchase Requisitions which can be called-off by OA.Assist buyers in creation of the purchase orders as per the agreed terms and conditionsGenerate open PR report on daily basis and communicate with buyers to obtain information to enable PO issuance. Perform PO monitoring including order confirmation from suppliers and maintain AB key in PO Manage order changes, track and trace the PO and communicate with vendor for order confirmationCoordinate with the buyers and planners to ensure that all the automated POs are sent to the vendors without any delay.

 

Contract Management

Create and maintain outline agreements in SAP based on agreed terms and conditions such as price, header validity and target quantity. Assist buyers to create and maintain outline agreements, E-Catalogs in SAP as per the agreed terms and conditions\

 

Workcycle

Support Accounts Payable via workcycle for invoice discrepancies, if requiredSupport payment enquiry request by liaising with Finance teamAssist issue and error handling of Goods Receipt to support iBP, if required

 

Admin Support

Create and maintenance of vendor master data in SAP & support Vendor Master Data TeamSupport supplier onboarding process

 

Others

Ensure usage and support implementation of globally defined processes to drive operational excellence (e.g. Procurement Guidelines, Work Instructions etc.)Perform any other duties or tasks as assigned by Manager or Team Specialist

 

Requirements

Tertiary education preferably in Business Administration / Supply Chain Management / Logistics / ProcurementFunctional knowledge and skills in using Microsoft applications, i.e. Words, Excel, PowerPointSAP skills will be of an added advantage Good analytical, organizational, communication and interpersonal skillsFluent in spoken and written EnglishKnowledge of any other Asian language will be an added advantageProactive and able to work under pressure and independently. Must have high sense of responsibility and commitment