JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

The Proposal Coordinator directly supports a team of Proposal Managers (PMs), with a focus on Tech Sales. In this role, you will partner with our PMs, providing assistance with  proposal activities including managing proposal schedules and deadlines, developing proposal outlines and other proposal compliance documentation, track the team’s proposal activity and capacity, and support the development of proposal and presentation deliverables. 

Main Responsibilities:

Assist the Proposal Managers in managing all proposal efforts, with the goal of increasing team efficiency and productivity, internal client satisfaction, and business growth.

Coordinate with proposal managers and various pursuit team members to support the preparation of proposals, including MS Teams & SharePoint sites, schedules, responsibility trackers, formatting, layout, technical writing, and proofreading

Participates in regular proposal progress status meetings and assists in maintaining the bid schedule

Support responses to external requests for prequalification information

Support preparations for client presentations, including slide deck development

Read and analyze RFQ/RFP responses and edit proposal content for readability, consistency, clarify and compliance with requirements

Manage strong, collaborative working relationships with staff to ensure proposal inputs are accurate, compelling, and timely

Manage electronic proposal files, including Teams and SharePoint files, and ensure file closeout and archival procedures are followed

Assist in creating materials such as project write-ups, case studies, staffing resumes, and client presentations

Manage proposal feedback surveys and collate survey responses for data reporting

Take responsibility for the proposal management activity tracker administration

Work with Proposal Content Manager to keep content library updated

Establish the electronic file structure, archive, and back-up capability and procedures for all proposal materials on the team’s server system/drive

Working with manager to gain knowledge about the position by setting goals each quarter

Other reasonable and normal duties associated with the Proposal Coordinator position, as directed by the Proposal Manager.

Qualifications

Bachelor’s Degree in Marketing, Journalism, or English

3-5 years of working experience, preferably in the real estate industry

Strong organizational and communication skills (written and oral)

Strong writing and editing skills (including grammar and punctuation)

Strong communication and interpersonal skills

Attention to detail and excellent proofreading abilities

Ability to multi-task, be proactive, work independently or in a team setting and establish priorities

Efficiently work under pressure in a dynamic deadline-driven environment

Proficiency in desktop publishing, presentation and other marketing related software

A good eye for visualization, layout, and/or graphic design skills to facilitate appealing and effective communication

Proficiency in Microsoft Office (including Word, PowerPoint, Teams. Excel, Outlook, Adobe Professional and SharePoint)

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.