Job Summary

Candidate must have intermediate to advanced Microsoft Suite technical skills, strong interpersonal skills, and knowledge of electronic file structures/filing. Knowledge of electronic submittal practices and SPECS Intact is also strongly preferred.

 

To provide support to project team and management under minimal supervision. Incumbents have demonstrated proficiency in the project support role and are able to utilize frequent independent judgment, as needed. Possesses broad knowledge of project policies and procedures involving all phases of project execution from bid specifications through project closeout. Adapts past project knowledge to the needs of the current project with minimal direction or review needed from project management. Has regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

 

Key Responsibilities

Completes complex filing activities such as assigning file numbers, action items, and distribution for project file system Tracking, logging, and following up on real estate and facility needs utilizing tracking system and communicating updates to appropriate stakeholders Submits badging requests for building and suite level badging access Updates floorplans and wayfinding for professionals as they hire and leave organization, attention to detail required Owns and manages regional office spreadsheet and security requirements status for each regional offices. Requires communication with office leads/admins and teams and management of components required by security. Event planning for projects and department teams to include ordering food, reserving rooms, helping set up training and tracking of team building events. Building and maintain workflows- online tool Tracking and sending travel computers for over 400+ professionals- this will require establishing process and managing it Creation of posters and update monthly slide show that showcases announcements, birthdays/anniversaries and new hires in InDesign/Illustrator or other creative platforms Creation of Microsoft Forms for various needs Department Liaison to support food or flowers for professionals for weddings, babies, surgeries, or funerals. Reproduction of design documents, binding, shipping to clients Frequently interacts with upper management on related project issues, as well as Federal team members May maintain personal calendar for project manager Performs scanning and electronic filing Answers phones Greets and directs visitors Assembles documents (reproduction and collation) Performs word processing and data entry Orders office supplies Maintains project calendar Arranges project-related meetings, travel and/or events Generates or distributes ad hoc reports using various business systems and databases to internal project team Generates simple documents, such as letters and memos Generates more complex documents, such as spreadsheets and presentations May coordinate collection of timesheets May route and track invoices May verify accuracy of invoices prior to approval Performs other general clerical duties as needed Individual contributor with no subordinates

 

Skills:

5+ years relevant experience preferred

Intermediate spreadsheet and word processing skills needed.

Preferred Skills:
• Intermediate MS Word skills
• Intermediate MS Excel and PowerPoint skills
• Intermediate MS Outlook skills
• Spelling and grammar skills
• Concentration and cognitive skills
• Initiative
• Interpersonal skills
• Attention to detail and reading comprehension
• Communication skills, including verbal and written skills
• Ethics and values
• Integrity and trust
• Ability to make decisions
• Ability to prioritize
• Problem-solving ability
• Expense Reporting Systems (Creating)
• Expense Reporting Policies and Procedures (Reviewing and approving)
• Time Reporting Systems
• Time Reporting Policies and Procedures
• PeopleSoft and Blueprint Basic Users
• Telephony and Webconferencing
• Electronic Repository Systems
• Travel Systems
• Financial Information Systems/Business Reporting System

Education:

High School Diploma or equivalent preferred. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Ref: #275-Eng Kansas City

System One, and its subsidiaries including Joulé, ALTA IT Services, TeamPeople, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.