The Project Manager is responsible for delivering high-quality, cost-efficient projects that meet or exceed client expectations. They will manage diverse projects across various platforms and ensure timely, profitable delivery. Collaborating with clients, internal teams, and cross-functional partners, the PM will build strong relationships and contribute creative, technical, and strategic solutions. Reporting to the Senior Production Manager, they will work closely with Portfolio Directors and peers to ensure all client deliverables are completed on time, within budget, and to the highest standard.

Project Management

Work on projects, depending on workload and on the team’s needs. Estimate and plan projects from start to finish, with built-in contingencies. Work with the Senior Production Manager and global team to ensure that the project’s specific workflows and technical processes are well documented and regularly updated. Lead project planning process and “kick-off” meetings and ongoing project-related meetings, as needed. Work closely with Solutions Team, the Senior Production Manager, and the client directly to understand the scope and requirements of each project. Advise clients on best practices and agree on project processes and timelines. Monitor and coordinate project processes (pre-and post-production plan, postmortems, resources, QA plan, risk mitigation plans, CAPAs etc.) and collaborate with the teams in charge of those different areas of expertise. Align with Global Resource Management Team on the projects’ resourcing in order to ensure that projects are resourced, perform according to the project instructions, client expectations, the company's procedures and within target’s project margins. Oversee the project schedule, making sure that all parties deliver according to project schedule and company’s standards. Continuously manage and adapt the work plan and resources required in consultation and agreement with the client and the rest of global team. Work with the company's stakeholders to determine workflow and best processes to maximize productivity and minimize costs.

Communication

Follow the development of the project daily through a quick and efficient communication with the client, receiving and following up on issues, changes in specifications, deadlines, or any other kind of related matters to the project. Liaise with external vendors and internal resources involved in own projects, keeping a relationship tending to go beyond a simple supplier-customer relation with the aim of getting vendor's members involved and an important part of the whole creative localization process. Keep a constant and open dialogue with the other PMs across accounts, building good working relationships with all the global team members. Make independent decisions on work methods to be used on projects, while liaising with the global teams and Senior Production Managers and following established standards and procedures defined by the company and the clients. Communicate regularly and professionally with clients, liaising with them to understand their goals and expectations and anticipating/addressing client needs and concerns to prevent issues. Escalate and investigate with the Senior Production Managers and corresponding stakeholders any complaints or potential risks to the performance of a project according to KWS standards. Proactively contribute to process and tool improvement initiatives at all levels (internal or client-facing, local or international).

Financial performance

Input financial data, both sales and purchases, in administration tool for tracking, invoicing, cost control and quoting purposes. Manage internal/external costs, monitor profit margin on projects. Act when margins are below target, liaising with the Senior Production Managers and rest of the global teams to address it. Manage projects finances, including the necessary pre-invoice checks, WIP/Accrual management, forecast and quote assessments in an efficient and timely manner. Manage cost estimates with vendors, making sure they follow the internal procedures and best practices. Ensure continued sustainability of the project in terms of budget, profitability, quality and client retention. Ensure project data in the company's reports is accurate, updated, and complete.

Personal Development

Provide support to new members and work with the Senior Production Managers to prepare a training plan that will help achieve department objectives and goals, while covering all the necessary project needs. Take responsibility for personal learning and training needs escalating any possible training needs.