**Project Manager, Congress Planning & Execution** **Department:** Global Congress Operations – Amgen Congress Team (ACT) **Reports To:** Senior Manager, TA Planning & Execution **Position Summary:** The Congress Project Manager plays a pivotal role within the Amgen Congress Team (ACT), providing operational project leadership for Tier 1 and select high-priority Tier 2 congresses. This individual serves as the connective tissue across therapeutic area leads, cross-functional stakeholders, and vendor partners to ensure seamless, compliant, and impactful congress execution. As a key driver of standardized planning and communication processes, the Project Manager is responsible for managing timelines, stakeholder coordination, and executional logistics across the pre-, during-, and post-congress phases. This role ensures alignment to congress objectives, enhances internal engagement, and contributes to exceptional external customer experiences. **Key Responsibilities:** **Congress Planning & Coordination** + Develop and manage detailed congress project timelines, communication plans, and alignment call decks in partnership with TA Leads and cross-functional stakeholders. + Schedule, lead, and document pre-congress alignment calls with internal stakeholders and vendors to ensure project clarity, seamless coordination, and accountability. + Schedule and lead recurring planning calls with internal teams and vendors, ensuring accountability and transparency throughout all phases of congress delivery. + Maintain the One Stop Shop SharePoint site for each assigned congress, ensuring timely updates and documentation. **Cross-Functional Collaboration** + Collaborate with Medical, Marketing, Logistics, OL Engagement, and vendor teams to gather inputs and ensure execution aligns with congress strategy and objectives. + Lead congress sponsorship planning meetings, including organizing cross-functional discussions, tracking commitments, and ensuring integration into congress objectives and budget. + Oversee C3 and Cvent needs assessment and event setup for assigned congresses, including profile creation and coordination with logistics and compliance teams. + Facilitate booth staffing schedules and support the development of booth staff training decks in partnership with TA Leads. + Ensure timely submission of Congress Approval Forms (CAF), badge assignments, and housing communications via coordination with the Logistics team. **Resource & Content Management** + Create and distribute the Single Congress Playbook for attendees, providing relevant logistics, booth information, and competitive intelligence highlights. + Maintain and update congress sponsorship and C3/Cvent records, ensuring timely and accurate documentation in alignment with budget and compliance requirements. + Support execution of the Congress Brief, Post-Congress Survey, and Congress Debrief—integrating insights, metrics, and stakeholder feedback for continuous improvement. **Execution Support & Measurement** + May attend congresses onsite to support execution, troubleshooting, and real-time coordination with vendors and attendees. + Gather and analyze data including badge scan reports, OL engagement metrics, and fast sensor data to assess congress effectiveness and inform debriefs. **Qualifications:** **Basic Qualifications:** + Bachelor’s degree in Business, Life Sciences, Marketing, Communications, or a related field. + Minimum of 5 years of experience in project or event management, preferably in a pharmaceutical, biotech, or healthcare environment. **Preferred Qualifications:** + Project Management Professional (PMP) or relevant certifications. + Experience with congresses, society meetings, or healthcare-related event planning. + Strong understanding of cross-functional planning in a matrixed organization. + Familiarity with compliance requirements for HCP engagement globally (PhRMA, EFPIA, etc.). + Proficiency in project planning tools (e.g., Smartsheet), SharePoint, Microsoft Office Suite. **Key Competencies:** + **Execution Excellence:** Consistently delivers high-quality outputs on time and within scope. + **Communication & Collaboration:** Builds trusted relationships with internal stakeholders and vendors; communicates clearly and proactively. + **Business Acumen:** Understands how congress activities drive value across therapeutic areas and aligns tactics accordingly. + **Strategic & Continuous Improvement Mindset:** Contributes ideas to enhance congress delivery and internal operations. + **Adaptability:** Thrives in a fast-paced, evolving environment, managing multiple congresses simultaneously. **Working Relationships:** + Reports to: Sr. Manager, TA Planning & Execution + Partners with: TA Leads, Congress Operations & Logistics, OL Engagement Team, Medical, Marketing, Compliance, and external vendors