**Overview** UIC Oil and Gas is seeking a Project Coordinator responsible for managing complex projects from inception to completion, ensuring alignment with company objectives, client requirements, and regulatory standards. This role combines operational oversight with business development support, including proposal preparation, RFP responses, and competitive bid development, and requires strong organizational skills, cross-functional collaboration, and a commitment to quality, safety, compliance, and stakeholder relationships. **Responsibilities** Essential functions will include: + Collaborate with stake holders to align departmental objectives with company strategy. + Develop and oversee project budgets, schedules, and deliverables, proactively addressing risks. + Lead phases of project execution—scoping, proposals, implementation, monitoring, and post-completion evaluation. + Develop and implement program guidelines; measure effectiveness and recommend improvements. + Ensure compliance with regulations, corporate policies, and safety, environmental, and security protocols. + Author, review, and approve technical documents, work plans, safety plans, and regulatory submittals. + Oversee permitting and regulatory submissions to support project approvals. + Manage workload distribution to ensure productivity and quality deliverables. Business Development & Proposal Writing: + Lead and support the preparation of proposals, RFP responses, and grant applications. + Coordinate with technical teams to produce accurate, compelling, and compliant bid packages. + Develop competitive pricing strategies aligned with project requirements and company capabilities. + Contribute to strategic growth planning. Stakeholder Engagement & Communication: + Maintain relationships with clients, agencies, contractors, and community representatives. + Represent the company in meetings, presentations, and negotiations. + Facilitate clear communication with internal teams, external partners, and regulators. Financial Management: + Track budgets, forecasts, and expenditures to ensure alignment with financial objectives. + Prepare accurate invoices; ensure compliance with contract terms and rate tables. + Provide accounting support, including expense tracking and financial reporting. Operational Support: + Coordinate onboarding and training to meet compliance and safety standards. + Monitor and verify timesheets, resolving payroll discrepancies. + Maintain a safe, collaborative, and positive work environment. **Qualifications** Minimum Qualifications: + Four-year college degree or equivalent combination of education and experience demonstrating sufficient knowledge, ability, and skills to perform the duties of the position. + Valid driver’s license. + Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams). + Knowledge of database, project management, and accounting systems. + Skilled in proposal writing, RFP responses, and technical documentation. + Strong report writing and documentation skills with attention to detail. + Excellent oral and written communication skills for diverse audiences. + Strong interpersonal and relationship-building abilities. + Critical thinking, problem-solving, and sound judgment. + Ability to manage multiple priorities in a fast-paced environment. + Ability to work independently and collaboratively in team-oriented settings. + Demonstrated professionalism, integrity, discretion, and resilience under pressure. + 4 years of professional experience working with the North Slope Borough and local village corporations. + 2 years preparing RFP responses with successful outcomes. + 2 years of permitting experience with municipal, state, and federal agencies. + 2 years developing and managing project budgets and cost proposals. + 2 years of direct project management, including scheduling, supervision, and reporting. + 2 years producing technical documents such as work plans, safety plans, and regulatory submittals. Preferred Qualifications: + Bachelor’s degree in business, engineering, construction management, or related field. + Previous experience in oil and gas operations and contaminated site cleanup. + Experience working in both office and field environments, including occasional travel. Physical and Mental Demands: + Position is that of a sedentary nature. + Must be able to use standard office equipment. + Must be able to lift and carry files weighing up to 25 pounds. + Sitting at a computer for long periods of time. Working Conditions: + Work is in an urban office setting. + Non-smoking office. + Noise is of a moderate level. + May be exposed to heat/cold. \#LI-WW1 Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC’s Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant’s resume/application may be subject to verification. Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes. UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. All candidates must apply online at www.uicalaska.com, and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance (https://uicalaska.com/careers/recruitment/). The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c) UIC Government Services (UICGS / Bowhead) provides innovative business solutions to federal and commercial customers in the areas of engineering, maintenance services, information technology, program support, logistics/base support, and procurement. Collectively, the fast-growing Bowhead Family of Companies offers a breadth of services which are performed with a focus on quality results. Headquartered in Springfield, VA, we are a fast-growing, multi-million-dollar company recognized as a top Alaska Native Corporation providing services across the Department of Defense and many federal agencies. Bowhead offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans as well as a paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs. **Join our Talent Community!** Join our Talent Community (https://talentconnect.uicalaska.com/government-services/talentcommunity) to receive updates on new opportunities and future events. **ID** _2025-23753_ **Category** _Admin/Office Support_ **Location : Location** _US-AK-Deadhorse_ **Travel Requirement** _N/A_