Department

CSL Student Centers: Business Coordinator

About the Department

The Student Centers enhance the daily lives of students by creating environments that build community. We are committed to providing the campus community with high quality services, programs, activities, and facilities that complement the University's academic mission.

Job Summary

The Student Centers enhance the daily lives of students by creating environments that build community. We are committed to providing the campus community with high-quality services, programs, activities, and facilities that complement the University's academic mission.

Reporting to the Assistant Director, Business Operations, and Student Retail, the Project Coordinator has several functions that help bridge the various teams within the Student Centers department. The Project Coordinator oversees the Student Centers and Coffee Shop website(s), social media, listservs, digital signage, bulletin boards, and other methods of department communication. This may include some graphic design work to keep our website and communications looking professional and engaging. The project coordinator also helps with administrative responsibilities and duties for the team, including processing bills and invoices, ordering office supplies, printer management, and other related services. The project coordinator will assist with assessment projects, including overseeing any surveys and data gathering initiatives. This role also plans occasional events throughout the year, both for department staff, and for the university community.

Responsibilities

Serve as the primary brand ambassador for the Student Centers in all marketing and communication initiatives, including management and creation of content for the Student Centers website.

 Ensure digital accessibility of all Student Centers webpages, content creation and management of departmental social media accounts, the Student Centers newsletter, and departmental promotional materials.

Design and manage content for digital signage and bulletin boards. Provide graphic design assistance to the department.

Assist with the creation and maintenance of building signage and wayfinding.

Ensure all marketing and communication initiatives meet departmental and University brand and identity standards. This role will provide guidance and oversight to the students doing marketing work within the Coffee Shop teams. 

Curate or create programming and installations that draws students into the Student Centers facilities and coffee shops. This includes coffee shop evening programs, building artwork, collaborations with building partners, and other programmatic initiatives. 

Assist with creating purchase orders, processing invoices, ordering products, and other procurement related responsibilities.

 Liaison with dining regarding point of sale (POS) systems.  Support the event team with billing as needed.

Order office supplies and equipment for the team.  Manage printers and serve as a liaison with ITS for department computers and other devices. 

Assist with taking notes in meetings as needed.  Serve as a Student Centers representative to appropriate Campus & Student Life and/or University-wide committees and working groups. Attend meetings and workshops on behalf of the Student Centers as appropriate.

Prepare and analyze data to support departmental initiatives and reporting, including data from the Event Management System (EMS) to assist in Mid-Year and Annual reports, venue usage statistics, revenue reporting, and client satisfaction surveys.

Serve as a member of the Student Centers staff and assist with other duties as assigned with the Student Centers portfolio.

Communicates primarily to internal clients, occasionally vendors, developed either through job-related training and some on-the-job experience.

Performs administrative tasks such as arranging meetings, developing agendas, and, with guidance, preparing progress reports.

Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

Bachelor’s degree.

Experience:

One year of demonstrated experience in communications, advertising, marketing, public relations, event programming, graphic design, or related field.Demonstrated success in working with diverse populations. Must have excellent oral and written communication skills and an ability to cultivate and manage strong relationships.

Technical Skills or Knowledge:

Experience with the Adobe Creative Suite and template-based website layout and design is strongly preferred.Demonstrated proficiency with technology.
 

Preferred Competencies

Clear and concise verbal and written communication.Demonstrate the ability to understand the needs of the University of Chicago community and work with students, faculty, and staff in various situations.Foster partnership and collaboration.Communicate effectively and with influence.

Working Conditions

The candidate must be flexible to work various hours, including evenings and weekends.The candidate must have the ability to work independently.

Application Documents

Resume (required)Cover Letter (preferred)List of Three References (preferred)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Administration & Management

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Hourly

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FLSA Status

Non-Exempt

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Pay Range

$21.50 - $23.50

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.