Key Responsibilities:

Administration function

To act proactively and ensure that the team provides effective and timely support and information to project sites.Flag risk and challenges to Operations and administer customer queries.Review, understand and drive compliance as per agreed scope of contract.Ensure coordination with stakeholders the integration of orders is complete with no delays.Ensure that the project team have the necessary tools and training to perform their roles.

Provide support to Operations

Reporting – providing a comprehensive report that will enable the Delivery Project Manager to manage their day-to-day operations.  Ensure to maintain and monitor project plan schedules, budget and expenditures for projects.Fleet – provide Planned Maintenance reporting, Service history to Sites.Meetings – lead meetings with stakeholders, coordinate and provide action summary for Operations.  This includes updates of any relevant amendments made internally and externally.Training – develop and maintain the training register of Operations employees that is useful for projects.Inductions – coordinate the process for site inductions.Labour scheduling – oversee the scheduling of minor projects utilizing FSL.  Ensure our operations teams are set up to support projects in partnership with the Operations Manager and SST.  Manage the coordination for contractors (internal/external) for travel, accommodation, hire vehicles, contractor’s POs and scheduled invoices.Documentations – Provide framework that implementation teams will follow that will maintain accurate and latest versions of documents used for projects.Budget – assists in monitoring and estimating budget and scope of projects and escalates anything that exceeds parameters.

Inventory

Coordinating and monitoring the Purchasing process which is a key for Operations.Coordinating the stock take process as part of the company compliance requirements.Coordinating ad hoc stock takes as required by site.Ensuring a robust MRP process for inventory management at site.Handle Basware approvals.

Provide support to Customers

Establish a reporting framework that provides quality customer reports that enables engagement and discussion.Coordinate, schedule and provide actions where necessary from customer meetings.

Other

Support and manage internal/external audits as necessary.Establish and maintain procedures and processes in alignment with ISO9001 and QMS standards as required.Ensure continuous process improvement within the Administration team and at sites.Complete ad hoc tasks as required by Project Operations Manager.It is a requirement and moral obligation of each employee to be actively committed and accountable for compliance to the Aggreko Health, Safety & Environmental policies, procedures and local legislation.

Here’s what you’ll need to demonstrate:

Customer Focus - Understands the importance of customer needs, whether internal or external, focuses on responding to them and develops relationships.

Communication - Provides timely, appropriate and useful information to others; determines the most effective method of communication; tailors messages to the needs of the intended audience; uses personal judgement to determine what information is useful to co-workers and customers.

Problem solving - Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn’t stop at the first answers.

Drive for Results - Drive for results is a deep-seated inner desire to compete against standards of excellence and achieve ‘step changes’ in business results. It covers the desire to strive for constant improvement and to continuously redefine what can be achieved both in the marketplace and with the resources that are available to the individual. Outstanding performers focus their energy on achieving objectives which support the long-term success of the business. They do this in a way that demonstrates maturity and self-control.

Resilience - Able to positively respond to and cope with challenging situations, changing priorities and build-up of pressure due to business demands.

Technical learning - Picks up technical things quickly; can learn new skills and knowledge; is good at learning new industry, company, product, or technical knowledge; does well in technical courses. Accountability

Drives better outcomes by taking personal responsibility.

The knowledge and skills you’ll need to be successful:

Excellent personal skills collaborative style with decisive, results oriented approach. Excellent communication skills and Leadership.Ability to learn technical aspects of the job as requiredStrong Microsoft applications, ERP systems, CRM and project management software.Proven customer focus with a strong sense of urgency for creative solutions.Proven accurate attention to detail.Proven ability to work effectively in a fast-paced stressful environmentExperience with QMS, ISO9001, Data Management preferred.Experience managing budgets with accounting mindset.Ability to work effectively both independently and as part of a team.High level of energy and self-motivation.

Equal employment opportunity

We welcome people from different backgrounds and cultures, and respect people’s unique skills, attitudes and experiences. We encourage everyone to be themselves at work because we know that’s how we do our best, for each other, for our customers, for the communities where we work, and for our careers.

We are an equal opportunity employer. If you apply for a role at Aggreko, we will consider your application based on your qualifications and experience, and not on your race, colour, ethnicity, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.