Project Closeout Adjustor Date Posted: Aug 4, 2025 Requisition ID: 463518 Location: Indianapolis, IN, US, 46204 Work for Indiana Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana. About the Indiana Department of Transportation: This position is responsible for ensuring federal, state, and local public agency (LPA) financial requirements are met for project closeout. This includes reviewing and reconciling project costs on federal-aid, state, and LPA projects, determining and requesting adjusting transactions in the PeopleSoft Project Costing module and preparing the project for closure. The ideal candidate should possess strong communication skills as coordination with district and central office financial and administrative staff is often required to prepare all the associated contract requirements for project closure. Audit scenarios vary and will not follow a set process requiring an ability to analyze large sets of financial data to find irregularities in financial records. Role Overview: Review and analyze project costs and other related financial data to confirm federal eligibility requirements and project agreements were met. Coordinate the efforts of district and central office financial staff to prepare the project for closure. Run reports in several systems including PeopleSoft (PS), Project Close out (PCO), ThoughtSpot, Federal Highway Administration's (FHWA) Fiscal Management Information System (FMIS), and other in house systems. Utlize Excel templates to reconcile project financial data. Submit project funding requests to make adjustments to the project in FMIS. Analyze and request adjusting transactions in the project costing module within PeopleSoft Financials. Independently uses system tools such as PeopleSoft Financials, internal INDOT applications and FMIS to research and identify projects for release and closure within the federal system FMIS and calculating and completing de-obligation funding requests reducing inactive and expiring federal projects. Recommend federal, state and local public agency (LPA) projects for closure upon final financial reconciliation and approval. Location : This position is located in INDOT’s Central Office, Indianapolis. Salary : This position traditionally starts at an annual salary of $53,222.00. Salary for this position may be commensurate with education and job experience. A Day in the Life: The essential functions of this role are as follows: + Review and analyze project costs and other related financial data to confirm federal eligibility requirements and project agreements were met; + Coordinate the efforts of district and central office financial staff to prepare the project for closure; + Run reports in several systems including PeopleSoft (PS), Project Close out (PCO), ThoughtSpot, Federal Highway Administration's (FHWA) Fiscal Management Information System (FMIS), and other in house systems; + Utilize Excel templates to reconcile project financial data; + Submit project funding requests to make adjustments to the project in FMIS; + Analyze and request adjusting transactions in the project costing module within PeopleSoft Financials; Independently uses system tools such as PeopleSoft Financials, internal INDOT applications and FMIS to research and identify projects for release and closure within the federal system FMIS and calculating and completing de-obligation funding requests reducing inactive and expiring federal projects. + Recommend federal, state, and local public agency (LPA) projects for closure upon final financial reconciliation and approval; The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time. This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary. What You'll Need for Success: You must meet the following requirement to be considered for employment: + Bachelors Degree in Accounting, Business Administration or Finance preferred, or 3 years of directly applicable job experience; + Knowledge of accounting and auditing methods, techniques and procedures; + Experience with Microsoft Office software, especially Excel, including pivot tables and formulas; Experience with business analytics software such as Microsoft Power BI, and or ThoughtSpot. Proficiency in using enterprise financial systems such as PeopleSoft; + High degree of curiosity and the ability to analyze financial data and find irregularities in financial records; Ability to conduct research, draw logical conclusions and take appropriate action or make recommendations; Ability to work independently and reliably once competency has been demonstrated. Supervisory Responsibilities/Direct Reports: This role may be utilized in a supervisory capacity based on agency needs. Benefits of Employment with the State of Indiana: The State of Indiana offers a comprehensive benefit package for full-time employees which includes: + Three (3) medical plan options (including RX coverage) as well as vision and dental plans + Wellness Rewards Program: Complete wellness activities to earn gift card rewards + Health savings account, which includes bi-weekly state contribution + Deferred compensation 457(b) account (similar to 401(k) plan) with employer match + Two (2) fully-funded pension plan options + A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: + 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers + Up to 15 hours of paid community service leave + Combined 180 hours of paid vacation, personal, and sick leave time off + 12 paid holidays, 14 on election years + Education Reimbursement Program + Group life insurance + Referral Bonus program + Employee assistance program that allows for covered behavioral health visits + Qualified employer for the Public Service Loan Forgiveness Program + Free Parking for most positions + Free LinkedIn Learning access Equal Employment Opportunity: The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov. Current Employee? Click here (https://performancemanager8.successfactors.com/sf/careers/jobsearch?bplte\_company=indianaoff) to apply.