External Relations (formerly University Advancement) at the University of Virginia (UVA) and the Office of Engagement are seeking a highly qualified candidate to fill the role of Project Associate, Virtual Philanthropy. The University of Virginia has a strong and reputable advancement community, boasting effective, results-oriented, and resourceful professionals. Our community comprises a robust central advancement organization, 12 University schools, and more than 25 University-related programs. We offer a wide variety of career opportunities, as well as an outstanding environment for professional growth and development.
Position Summary
Reporting to the Director of Virtual Philanthropy, this role ensures that key milestones are met across multiple workstreams, including data analysis, reporting, donor engagement, and student staff coordination. The Project Associate, Virtual Philanthropy, serves as an organizational point person, supporting the Virtual Philanthropy team on a range of strategic projects. This role works with a degree of independence to interpret data, manage project timelines, and support cross-functional collaboration.
Project Coordination
Gain familiarity with the full scope and requirements of Virtual Philanthropy projects.
Monitor project deadlines and deliverables; make informed recommendations to project leadership.
Ensure that key stakeholders are aware of project status and any barriers to success.
Provide high-level administrative and project support to the Virtual Philanthropy team.
DXO Portfolio Analysis and Management
Collaborate with the Prospect Research, Management, and Analytics team to manage Donor Experience Officer (DXO) portfolio changes (removals, additions, referrals).
Review and organize DXO prospect lists; make data-based recommendations for outreach.
Tag and track prospects to monitor progress toward pipeline development goals.
Reporting & Data Analysis
Perform data entry and provide database management support.
Analyze Annual Giving prospect data to support pipeline development, recurring giving, and referral goals.
Use internal reporting systems to generate reports on Virtual Philanthropy’s team performance.
Interpret data to inform decision-making and optimize outreach strategies.
Provide consistent reporting to Virtual Philanthropy partners and External Relations leadership.
Salesforce & CRM Reporting and Training
Learn and master the new Advancement CRM, with a focus on Sales Engagement our new Donor Experience outreach tool.
Generate outreach reports to track Donor Experience team progress.
Test and troubleshoot new CRM features; recommend enhancements to improve outreach effectiveness.
Collaborate with Donor Experience and Advancement Operations teams on CRM optimization.
Student Fundraising Support
Support Contracted Independent Organizations (CIOs), student clubs, and fundraising partners in tracking and organizing their constituents to facilitate grassroots fundraising efforts.
Assist student fundraising partners with logistics, keeping them on task to hit key deadlines.
Code student activity information in our database of record.
Administrative Support
Plan and staff meetings and events for the Virtual Philanthropy team.
Manage calendars for Virtual Philanthropy leadership.
Coordinate and schedule team travel arrangements.
Make purchases and manage reimbursements.
Provide general office support and perform additional duties as needed to meet the evolving needs of the team.
Required Qualifications:
Education: Bachelor's degree
Experience: Two years of experience. Relevant experience may be considered in lieu of a degree.
Proficient with Microsoft Office Programs.
Excellent verbal and written communications skills.
Preferred Qualifications:
Ability to analyze information using critical thinking and problem-solving skills.
Experience working collaboratively with stakeholders to provide business analysis.
Ability to navigate database systems and analyze information using critical thinking and problem-solving skills.
Demonstrates the ability to work independently, exercising sound judgment to overcome challenges and complete tasks with minimal supervision. Effectively manages multiple projects, prioritizes responsibilities, and meets tight or overlapping deadlines.
Prior experience with CRM databases and other marketing and event software such as Advance, Marketing Cloud, Evertrue, Salesforce, etc.
Experience collaborating with student volunteers and student organizations.
Ability to articulate complex ideas clearly, accurately, and concisely.
Physical Demands:
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.
Salary Range
The anticipated hiring range is $52K - $60K / year, commensurate with education and experience.
Position Type & Work Location
This is an exempt-level, benefited position. Learn more about UVA benefits.
This is a restricted position, which is dependent on funding and is contingent upon funding availability.
This position is headquartered in Charlottesville, VA. A hybrid schedule combining in-person and remote work is available, with on-site presence required for key meetings, activities, and events. All team members must have access to and maintain a secure home office environment with high-speed internet service and be able to work collaboratively with others using a variety of technologies and tools when working remotely. The ideal candidate will reside within a reasonable driving distance of Charlottesville with the ability to commute multiple days per week.
About UVA and the Community
To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.
Application Timeline
Application review will begin after August 19, 2025.
Additional Requirements
Background checks will be conducted on all new hires prior to employment.
This position will not consider candidates who require immigration sponsorship now or in the future.
How to Apply
Please apply online, by searching for the requisition number R0075466. Complete an application with the following documents:
Resume
Cover Letter
Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.
Internal applicants: Apply through your Workday profile by searching “Find Jobs.”
Reference Check Process
Reference checks will be completed by UVA’s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.
Contact
For additional information about the position, please contact Sandi Hall, at eym5wh@virginia.edu.
For questions about the application process, please contact Jon Freeman, HR Recruitment Specialist, at jf2sw@virginia.edu.
The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA’s commitment to non-discrimination and equal opportunity employment.