ABOUT YOU Are you ultra-organized and detail oriented? Do you take a proactive approach and like to stay one step ahead? Do you want to be part of an amazing office culture with a successful and rapidly growing organization? If the answer is, “Yes!” then we have an opportunity that will impress you. Who are we? We are ARCO, The Design/Build Experts. We are looking for an energetic administrative professional to join our team in King of Prussia, PA. You’ll support a team of Construction Project Managers and have an integral role in keeping our projects running smoothly! WHAT WE CAN OFFER YOU We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world. Industry-leading performance-based bonus program Employee Stock Ownership Program (ESOP) Traditional and Roth 401k Tuition reimbursement for associates Scholarship for associates’ children up to $28,000 per child 1-month paid sabbatical after every five years of employment, plus $5,000 for travel 1-week paid volunteer leave each year Family Planning support 15 business days of PTO + 8 paid holidays + 1 floating day 12 weeks of paid Maternity leave 100% charitable match Medical, dental, and vision insurance coverage At ARCO, our first core value is to treat people fairly and do the right thing. We are proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment. A DAY IN THE LIFE Prepare various forms as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, Professional Service Agreements, and transmittals) Provide drawing management support including filing, printing, drawing logs, maintaining FTP site and PlanGrid, filing jobsite photos Typing/preparing various items such as letters, bid instructions, memos, outline specifications, and expense reports Assist Project Managers with proposals as needed. This may include typing up proposal letters, outline specifications and assembling proposal books Answer incoming phone calls and coordinate communication with vendors and customers in the event of a Project Manager’s absence Maintain various lists for Project Managers including job list for each region, subcontract tracking lists Typing/preparing various items such as letters, bid instructions, memos, proposals, outline specifications, and expense reports as needed Make travel arrangements when necessary Take a lead role in upholding our work hard/play hard company culture Back up front desk and reception NECESSARY QUALIFICATIONS 2-5 years of related project administration experience, construction industry experience a plus College degree preferred Strong computer skills are essential. Must have working knowledge of Microsoft Suite (Outlook, Word, and Excel) Ability to complete tasks in a timely manner and on schedule with minimal oversight and direction Experience working in Vista, Procore or similar accounting/ERP system preferred Experience with document management within a file-sharing system (dropbox, sharepoint, onedrive, etc.) preferred MAKE YOUR MOVE We are proud to be one of the fastest-growing, privately-owned companies in America, celebrating over 30 years of experience as design-build experts. We have completed over 6,300 design-build projects across 48 states and 48 major cities nationwide. We ranked #4 out of the top 100 design-build companies in the U.S. and #17 on ENR's Top 400 Contractors list of 2024. Most importantly, our clients like us, trust us and want to do business with us. We are looking for people with the same enthusiasm, passion, and respect for the hard work that brought us to where we are today. Are you a person that can make a difference at ARCO? If the answer is, “Yes!” we look forward to meeting you. ARCO does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies without pre-approval from ARCO’s Human Resource team. Pre-approval is required before any external candidate can be submitted. ARCO will not be responsible for fees related to unsolicited resumes and for candidates who are sent directly to our hiring managers. #LI-VY1 #LI-Onsite