Overview JOB TITLE Project Admin Assistant LOCATION Anchorage, AK TYPE OF POSITION Part-time/temporary GRADE SCHEDULE M-F flexible HOURS 10-20 hours per week REPORTS TO Fairweather Science Manager FLSA STATUS Non-Exempt JOB SUMMARY: The Project Assistant supports the Fairweather Science team with all project support and logistical tasks for the business and projects. ESSENTIAL FUNCTIONS: Assist in the planning and execution of project activities, including scheduling, organization, and resource allocation. Maintain project documentation, ensuring all records are up-to-date and accessible. Coordinate meetings, prepare agendas, and take meeting minutes. Assist with budget tracking and financial reporting, ensuring expenses align with project goals. Help prepare project presentations and reports. Conduct research and gather data to support project initiatives and decision-making processes. Provide administrative support, including filing, data entry, and other tasks as assigned. Other duties as assigned JOB-SPECIFIC COMPETENCIES: Previous experience in a project coordination or administrative support role is a plus. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) with high proficiency in MS Excel Strong organizational skills with attention to detail. Excellent verbal and written communication skills. Ability to work well in a team environment and manage multiple tasks simultaneously. Problem-solving skills and a proactive attitude. CORE COMPETENCIES: Commitment to Excellence – Identifies what needs to be done and takes action to achieve a standard of excellence beyond job expectations. Corporate Values- Understand, embraces, and integrates Doyon corporate values into everyday duties and responsibilities. Customer Services – Identifies and responds to current and future client needs by providing excellent service to internal and external clients. Teamwork – Resourceful team player that builds, strengthens, and maintains collaborative relationships with others inside or outside the organization. Safety and Security – Promotes a safe work environment for co-workers and customers. WORKING CONDITIONS: The work is generally sedentary, requiring routine walking, standing, bending and carrying items weighing less than forty pounds. WORKING ENVIRONMENT: The majority of work is performed in a professional office setting with a wide variety of people with differing functions, personalities and abilities. PHYSICAL DEMANDS: The work is generally sedentary, requiring routine walking, standing, bending and carrying items weighing less than forty pounds. [Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions]. REASONABLE ACCOMMODATION: It is Fairweather’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. PREFERENCE STATEMENT: As a Doyon subsidiary, Fairweather grants preference to qualified Doyon Shareholders first, and second to qualified shareholders of other Alaska Native corporations that grant a similar preference in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training. This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and perform any other job-related duties requested by anyone authorized to give instructions or assignments. A review of this position has excluded marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This job description does not constitute an employment agreement or contract, implied or otherwise, other than an “at-will” relationship. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.