As the world’s cities grow more complex, people’s need to move easily becomes even more important. Enabling urban flow requires talent and ambition. Together at KONE, we create the new urban reality. Your career is a journey, and how you travel makes a difference.

It's time to make a move. Join our flow.

We are seeking a motivated and detail-oriented Project Admin to join our Delivery Operations team.

Key Responsibilities:

As a Project Admin, you will support Project Managers and Supervisors by ensuring accurate project planning, documentation, and financial control throughout the project lifecycle.

Collect and organize project information to support decision-making for Project Managers and SupervisorsMonitor project schedules (e.g., expiring S-Plan milestones) and notify relevant stakeholders when updates are neededSupport customer correspondence, obtain approvals and signatures, and ensure proper documentation and archivingMonitor invoicing status vs. billing plans, verify collections, and report deviations for corrective actionsMaintain and update project revenue and cost forecasts monthly, following company guidelinesCreate Purchase Requisitions upon Supervisor or Project Manager request, ensuring all required details are includedEnsure accurate labor planning and subcontracting before installation activities beginParticipate in Pre-Delivery Reviews and ensure correct cost planning for accurate revenue recognition (Percentage of Completion)Manage documentation for fitters and subcontractors in coordination with the Installation Resource ManagerCoordinate project logistics needs with the logistics teamEnsure correct use of activities and cost elements in booking actual project costsHandle change orders/variation sales, ensuring timely system registration and proper communication with stakeholdersSupport claim handling processes, maintain customer correspondence and documentation related to project scope changesMonitor project milestones and maintain the project schedule in the system as instructed by the Project ManagerCompile end-of-project documentation sets for submission to customers, maintenance teams, and for archivingCoordinate with the project team to ensure correct planning of remaining project costs before closing

What We’re Looking For:

Previous experience in administrative tasks and project-related supportAbility to understand and manage contract terms, conditions, and financial aspects, as well as interpret general business and governmental regulationsStrong communication skills with the ability to present business information effectively to managers, customers, and general contractorsCapability to prepare clear, professional reports and business correspondenceStrong problem-solving skills with the ability to handle practical challenges and diverse variablesProficiency in Microsoft Office applicationsExperience with SAP systems and understanding of relevant functionalities

Why Join Us?

At KONE, we are committed to creating a collaborative and innovative environment. If you are passionate about delivering results and ready to take on a challenging and rewarding role, we encourage you to apply and be part of our journey!

At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.

Read more on www.kone.com/careers