With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)

Job Description:

Section I – JOB DESCRIPTION/ PUBLICATION TEXT

PURPOSE OF POSITION

This Purpose of Position will be used in the WVI or local Careers site, and if applicable, advertisements. Please describe the role in 2-3 concise sentences. Focus on the core of what this role is supposed to achieve. Describe the purpose of this position and how this position contributes to achieving department objectives and the management and performance of others.

Contribute to promote the Ministry Quality in World Vision DRC through (1) a regular monitoring of the program/project implementation at APs and cluster levels, (2) the control of project implementation compliance with World Vision standards, (3) Highlighting the performance and impacts achieved by the programs / projects

MAJOR RESPONSIBILITIES

List statements describing the final results of this position and method of accomplishments, and how results/performance are reviewed and measured.  Begin with the most important accountabilities.

% Time

Major Activities

End Results Expected

15%20%

Technical leadership: Monitoring and evaluation :

Implement quality assurance mechanisms through the implementation of the Monitoring and Evaluation policy and protocols, as well as the effective use of DMEL tools and procedures.Ensure the update of monitoring and evaluation tools and data in HorizonUpdate the APs (Area of Program) Indicators Tracking Tables (ITT) and produce analytical reports showing evidence of results and impacts.Perform the monitoring, supervision and evaluation of technical programmesConduct or supervise studies requested by the Cluster, including baseline studies, mid-term evaluation, final evaluations, operational research, etc.Ensure that APs Programs / Projects submit monthly MMRs (Monthly Management Reports) that reflect key indicators of sponsorship performance.Ensure regular monitoring of sponsored children and regular updating of sponsorship databasesContribute at national level as well as cluster level, to developing, updating, and implementing the World Vision DRC national strategy through the production and provision of relevant data and relevant analysis

- Use of LEAP 3 M&E appropriate tools in all the APs projects/programs

- All AP M&E data as well as budget data are timely posted in Horizon

- All APs ITT timely updated and posted in Horizon

- Data Quality Assessment reports

- Reports with evidence of results and impacts

- Study reports

- Reviewed MMRs

- MMRs with key indicators / performances

- Updated sponsorship databases

- Sectorial secondary data available

- Inputs in Landscape analysis data available

- PoC (Path of Change) available

- Inputs in selection of Technical program and activities at APs level

Learning and Evidence Base Development,  Dissemination and Knowledge Management

Conduct researches, baselines, evaluations in the field through design of methodology, supervision of the team, writing and disseminating supervisionPerform pertinent data analysis to prove projects performances and impactsIdentify best/promising practices and success stories for documentation and disseminationDevelop publications and/or conference abstracts based on learnings and best practice

Research, baseline, evaluations reports disseminated

Reports containing pertinent quantitative as well as qualitative analysis

Best practices and success stories documented

Quality Assurance

Monitor the quality of the implementation of the project models to ensure that they meet standards and are likely to produce results and impactsReview the field staff monthly/quarterly/ annual technical programme activity reports and any grant-specific reportsReview the data provided by field staff and conduct Data Quality AssessmentEnsure program alignment with TA/TP and meets minimum standardsReview the APs data posted in horizon to ensure they are of good qualityLead the designing, redesigning and elaborating logframes for Technical programmesEnsure the establishment and management of a beneficiary feedback mechanismEnsure that beneficiaries’ complaints are collected and processed and receive appropriate responses within a reasonable time.Ensure that the complaints are documented and, compiled and statistics are drawn from them

All project models implemented in the APs according to standards

Activity and results reports contain pertinent information that enable decision making

Data quality assessed and report issued with recommendations for improvement

All technical programmes logframe updated

- Functional beneficiary feedback mechanism established

- Complaints handled appropriately

- Complaint database available

- Complaint statistics/mapping

5%

Resource Mobilization and support to grants and Responses

Contribute to the development of project (grants and Responses) proposals in all the Country  by providing DME inputsProvide M&E support to Grant projects and Response projects

Proposals submitted are technically sound and reflect the realities of field-level, community work

Monitoring and Evaluation tools available

Initial assessments conducted

Baselines, mid-term evaluations and final evaluations conducted

5%

Supervision and capacity development:

Supervise the CWB (Child Wellbeing) Tracking Officers-Supervise the technical project specialistsCoach the staff

Capacity Development

Reinforce field staff capacity in Monitoring and EvaluationReinforce field staff capacity in quality assuranceReinforce staff capacity in reporting

- PA developed at the beginning of the FY

- Mid-term review Completed at mid FY

Annual performance assessment done at the end of the FY

- Staff development plan available

- Field HN staff have the capacity to perform their functions

- The quality of capacity building is commensurate to the investment

KNOWLEDGE, SKILLS AND ABILITIES

List education, knowledge & skills, licenses preferred, and all experiences required to perform this position in a fully competent manner.

Minimum education, training and experience requirements to qualify for the position:

List academic requirements (if applicable), technical skills, or other knowledge required as a minimum qualification for this position.

University degree in one of the following disciplines: Planning, Development, Economics, Statistics, Demography or any other related fieldGood knowledge in StatisticsStrong capacity to analyze quantitative and qualitative dataGood knowledge of data processing software (SPSS, STATA, Epi-Info, etc.)Good ability to use technology tools (android, tablet, etc.) for data collection, storage and management

List additional work experience required as a minimum qualification for this position.

Minimum of Three years of experience in project Monitoring and EvaluationCapacity to conduct quantitative and qualitative studyCapacity to produce clear and concise report showing program/project evidence of results and impactsCapacity to supervise a teamGood understanding of World Vision and Sphere relief standards.Strong interpersonal and negotiation skills.Strong capacity building and facilitation skills.Ability to work in and contribute to team building environment.Excellent French communication skills (oral and written).A working knowledge of English A working knowledge of the local language

License, registration, or certification required to perform this position:

If applicable, include language requirement(s) as a minimum qualification for this position.

N/A

Preferred Skills, Knowledge and Experience:

List academic requirements, technical skills or other knowledge preferred for this position.

N/A

List additional work experience preferred for this position.

N/A

Work Environment

Include travel & work environment details.

Complete Travel and/or Work Environment statements if applicable.

The position requires ability and willingness to travel domestically and internationally up to 70% of the time.  

CORE CAPABILITIES

While all 13 core capabilities are expected of the role, to help the recruiters conduct more effective screening and interviewing of prospective candidates, please select the level for which they will interview. Then, identify a maximum of 3-4 priority core capabilities that are the most critical for this position.

Select one level. For older versions of Microsoft Word, double-click the checkbox, and then click “Checked” in order to select the checkbox.

☐ Individual Level

☒ Leadership Level

☐ Organisational Level

Select 3-4 priority core capabilities that are the most critical for this position.

☒ Achieving quality results & service.

☐ Practising accountability & integrity.

☒ Communicating information effectively.

☐ Thinking clearly, deeply & broadly.

☐ Understanding the Humanitarian Industry.

☐ Practising innovation & change.

☐ Demonstrating Christ-centred life & work.

☐ Learning for growth & development.

☐ Maintaining work/life balance & effectiveness.

☒ Building collaborative relationships.

☐ Practising gender & cultural diversity.

☐ Influencing individuals & groups.

☒ Understanding World Vision’s mission & operations.

Section II - POSITION DESCRIPTION QUESTIONNAIRE

ORGANISATIONAL STRUCTURE

Attach organisation chart(s) of the department/division with this position indicated in the chart.

Otherwise, create a chart below using position titles only.

☐ Organisation chart(s) are attached as separate document(s).

☐ Check if this position completes performance evaluation for all subordinates.

☐ Check if this position recommends hiring or termination of subordinate.    

WORKING RELATIONSHIPS

List and describe all contacts (do not include your direct supervisor or subordinates) required in order to efficiently accomplish this position. Begin with the most important contacts. Be specific (e.g. UN leaders, strategic directors or subject matter experts from other NGOs, or other technical specialists from key arenas, etc.)

Contact

(within WV or outside WV)

Reason for Contact

Frequency of Contact

(Daily, Weekly, Monthly)

Cluster Programme Manager

Regular update on the progress on program/project outputs and results

Weekly

CWB Tracking Officers

Update on activities and provide guidance

Weekly

Technical project specialist

Update on activities and provide guidance

Weekly

National DME Manager

- Update on M&E activities

- Raise technical concern

- Receive technical guidance from the DME Manager

Weekly

Partners (NGOs, Ministry of Education extension services, Ministry of Agriculture extension services, UNICEF, WHO, etc.)

- Update / exchange of information

- Update on innovations

Monthly

FREEDOM TO ACT

Describe decision-making responsibilities this position may have that do not require prior approval. Specify what actions are necessary in order to facilitate the completion of the specific tasks and how it is reviewed.

Need to be proactive and open to innovations

Describe any decisions making referred to higher authority or that are controlled by policy.  Indicate how assignment is given, by what method (verbal or written), by whom, how often, how work is evaluated, and type of guidance available.

Describe the most common way in which this position assign work and how it is reviewed.  Indicate how assignment is given, by what method (verbal or written), by whom, how often, how work is evaluated, and type of guidance available.

A performance agreement (written) at the beginning of the FY where the performance objectives are set, then the mid-term review (written) meeting to assess/review the performance at mid-year, then the performance assessment at the end of the FY.

Major Challenges

Identify 2-3 of the most difficult problems this position might encounter. Distinguish between what is

“typical” and what is “very challenging” and describe how these constraints/challenges can be resolved.

Challenge

Approach/Solutions

1. To Monitor the indicator of all the APs projects/programs and provide evidence of results and impacts

Get familiar to the appropriate M&E tools and ensure that the appropriate data are timely collected. Regularly process and analyze the data and produce report that show the project/programs performance and impact

2. Ensure the M&E data are of good quality and are uploaded in Horizon

- Be regularly updated on Sponsorship data

- Systematically check the monitoring data to ensure that they are of good quality

- Regularly conduct Data Quality Assessment

- Get familiar to Horizon

Timely implementation of project models

Close Monitoring of Technical project specialists to ensure that the implementation schedule is respected

Interpersonal Skills

Does this position require the ability to motivate, persuade, or convince others in order to achieve a desired outcomes or success? If so, provide 1-2 typical examples.

1.

2.

Financial Responsibility

Please describe any financial measures that may impact this position. For example, the value of purchases made by a purchasing manager, average monthly accounts receivable figures for the credit manager, etc.

1.

2.

Comments

Please provide additional comments necessary to better understand this position and how it functions.

Prepared by

Name

Joseph ILBOUDO

Title

Quality Assurance Director

Date

November 13, 2019

ACKNOWLEDGEMENTS

I agree with the content of this document and that it is an accurate description of the position performed at a fully competent level.

Typed signature with email sent from manager can serve as proof of approval.

Manager’s Signature

Title

Date Signed

Reviewed by Business Partner or P&C Director

Typed signature with email sent from BP/P&C Director can serve as proof of approval.

Signature of Business Partner or P&C Director

Date Signed

Applicant Types Accepted:

Local Applicants Only