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University of Miami Pre-College offers both credit and non-credit summer programs for high school students seeking to gain college experience before graduating from high school. Upon completion, participants feel better prepared for the undergraduate admission process and gain confidence in their academic choices and ability to succeed in college.

Pre-College programs include the Summer Scholars three-week credit program and UM Academies two-week, non-credit program for high school students (rising sophomores, juniors, and rising seniors), and specialty Academic Year courses. Combined, the programs host approximately 700 students.

With health, safety, and wellbeing as our priority, we strive to provide an inclusive authentic campus experience for our pre-college students – filled with stimulating academics, engaging programming, and unique weekend excursions.

Program Manager, Pre-College

Position Description:

Reporting directly to the Director, the Program Manager provides critical leadership and operational support for the planning, delivery, and evaluation of the Pre-College Programs. This position manages all enrollment processes, serves as a core member of the leadership team, and is responsible for coordinating logistics, supervising student employees, supporting housing operations, and facilitating communication across all stakeholders—including students, parents, faculty, and campus partners. The Program Manager plays a pivotal role in creating a safe, high-quality, and enriching summer experience for high school students.

Key Responsibilities (50% of Position):

Admissions & Enrollment Management

Manage the full admissions cycle for 1,500+ applicants and enrollment of 700+ students.Coordinate with Slate, Canelink, and relevant campus systems to track student data, process registrations, and ensure accuracy in enrollment records.Oversee applicant and parent communication throughout the admissions process.Ensure timely issuance of international documentation (e.g., I-20s).Coordinate with Undergraduate Admissions and Financial Aid for scholarship awards and international review.

Program Logistics & Student Services

Coordinate with Housing and Conference Services to manage rooming assignments, updates, and housing logistics.Collaborate with the Director to ensure successful move-in/move-out, daily check-ins, field trip logistics, dining coordination, and risk management.Track and resolve special accommodation requests (medical, dietary, academic).Serve as a liaison for classroom scheduling and instructor communication.Support the creation and distribution of the student handbook and pre-arrival materials.

OTHER RESPONSIBILITIES

Staff Hiring, Training, & Supervision (20 %)

Assist the Director in the recruitment and onboarding of Pre-College Leaders (PCLs) and Housing Managers.Coordinate staff training schedules, materials, and feedback processes.Oversee timesheets, student employment paperwork, and evaluations for student staff.Serve as a supervisor-on-call for escalated student concerns during the summer session.

Budget Oversight & Vendor Coordination (10%)

Assist in budget tracking and forecasting; monitor payment timelines and ensure billing accuracy.Coordinate third-party billing and CBO sponsorship processes.Manage contracts and invoices for vendors (bus companies, catering, event photographers, etc.).

Marketing & Communications (5%)

Manage pre-college website updates and content revisions.Develop annual marketing calendar; draft e-blasts, postcards, and digital content.Schedule summer photo shoots and create visual assets for future recruitment.Collaborate with central marketing to align with broader university messaging.

Data Reporting & Assessment (5%)

Develop and manage dashboards tracking application numbers, enrollment trends, and yield rates.Facilitate post-program student, parent, and staff evaluations.Lead data collection for grant reports, budget justifications, and executive summaries.

Residential & Emergency Response (10%)

Reside on campus during training and the duration of the program.Participate in duty rotation, serve as emergency response contact, and support residential student wellness.Partner with the Director to facilitate field trip planning, medical documentation tracking, and parent notifications.

Qualifications:

Bachelor’s degree required; master’s degree in education, Student Affairs, or related field strongly preferred.Minimum 3–5 years of experience in student programming, admissions, or youth leadership.Experience with Slate, student information systems (CaneLink or similar), and project management tools.Strong interpersonal, organizational, and conflict resolution skills.Prior residential life, summer programming, or crisis management experience preferred.Valid driver’s license; cleared to drive university vehicles.

Additional Information:

Must be Level II Background Check compliant and approved to work with children that are minors.Required to live on campus from mid-June to program’s conclusion.Evenings and weekends required mainly during program training and while in summer session.Moderately demanding role requiring physical actions such as standing, walking, lifting, and moving objects (rolling tables, chairs, coolers, boxes, etc.)This position is exempt and may require extended hours in peak seasons.Performs other job-related duties as assigned.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

A8