Requisition ID: req58952 Job Title: Program Development and Award Advisor Sector: Awards Management Employment Category: Regular Employment Type: Full-Time Compensation: USD 97,318.00 - 114,492.00 Annually Location: New York, NY HQ USA Work Arrangement:Open to Remote Job Description ***THIS REQUISITION IS OPEN TO INTERNAL CANDIDATES ONLY*** The Awards Management Unit (AMU) Established in January 2016, the Awards Management Unit (AMU) is a global department with the responsibility for identifying, securing, and managing all funding from statutory/government donors. The department is includes the following teams: Program and Award Support, Strategic Partnerships, Compliance and Policy, Business Development, and Training. The AMU is a bridge between donors and country programs: providing expert technical advice to the country teams, while maintaining portfolio-level visibility to ensure consistency and compliance, and manage risk. This unit ensures that donor compliance policies and procedures are implemented consistently, and supports all staff working across the award management cycle for all restricted funding from global government sources. The Crisis Response, Recovery and Development (CRRD) Department The Crisis Response, Recovery and Development (CRRD) Department has a growing portfolio of humanitarian relief, post-crisis recovery, and development programs under their remit. This work focuses support in five key areas: ensuring safety from harm, improving health, increasing access to education, improving economic well-being and ensuring people have the power to influence decisions that affect their lives. In all these programs, there is a drive to address the unique needs of women and girls (who represent the majority of those displaced) – and the universal barriers they face. The CRRD works across 6 regions globally, including West Africa, East Africa, Great Lakes, Middle East and North Africa, Asia, and Latin America. The regional teams are the links between country offices and key HQ departments, and aim to support and provide advice to country programs with a range of issues from strategic planning, business development to compliance, awards management and partnerships management. The Purpose of the Role The Program Development and Award Advisor (PDAA) plays a vital role within the Regional Program and Award Support Team providing pre- and post-award management support to country offices. The PDAA liaises with country programs, HQ departments and donor contacts to ensure high quality guidance and support to country offices throughout the award lifecycle. The role works with country offices to ensure compliance with donor rules and regulations and IRC systems and processes and leads on the review and submission of high-quality donor deliverables. The PDAA represents the region and country offices to internal and external stakeholders and manages donor relationships. Key Working Relationships Reports to Director, Awards Management. Works closely with all Regional Program and Award Support team members, and across all teams within Awards Management Unit, Crisis Response Recovery and Development Department, Global Partnerships and Philanthropy, Global Supply Chain, Finance, Office of General Counsel, Technical Excellence, and other key departments within IRC. Donor and partner point of contact as applicable per region. KEY ACCOUNTABILITIES: Business Development + Support country offices with BD strategic planning, donor engagement and intel sharing for positioning; prepare for and participate in Donor calls as needed. + Lead or support pre-positioning for specific opportunities. + Facilitate the identification of consultants, partners and other proposal development support as needed in collaboration with the country team. + Provide quality assurance and quality compliance support on proposals, leading proposal development and coordination as needed. Ensure responsiveness to and compliance with solicitation documents and with IRC’s requirements. + Collaborate with technical units, country offices, and other colleagues to support conceptualization of winning proposal and bid designs. + Provide quality assurance and quality compliance support on proposals. Ensure responsiveness to and compliance with solicitation documents and with IRC’s requirements, including the PEER system. + Support coordination, communication, and inputs from consortium partners in accordance with donor and IRC processes. + Coordinate and support regional reviews and approvals of proposal packages depending on country and regional needs. This includes partners packages if applicable. + Review agreements to ensure accurateness and highlight key compliance requirements, in coordination with post-award, compliance and country grants teams and support in award negotiation and hand-over to regional team as required. + Maintain complete and accurate electronic files, including final submission packages and internal trackers. + Deploy to country offices to lead on proposal development as needed Awards Management and Compliance + Oversee a portfolio of awards for the Latin America region. Main donors in portfolio will include USG, ECHO, SIDA and private donors but may also include other donors as assigned. + Serve as the first point of contact for country office Grants and Partnerships teams and provide guidance and support on matters related to donor compliance and communication, project management (e.g. project cycle meetings), OTIS and partnerships (PEERS). + Participate in in regular meetings with country offices to provide support and collaborate with country program teams on issues related to donor compliance, submissions of reports and other post award deliverables, and/or monitoring/awards management. + Guide country offices in managing partnerships with local or international partners, ensuring that IRC’s Partnership Excellence for Equality and Results System (PEERS) is being followed, review and process sub-grant/partnership agreements in alignment with PEERS, and coordinate with the compliance team in supporting compliant and effective partnerships as needed. + Review agreements and lead negotiation of award terms and conditions with donor counterparts in alignment with internal processes. + Guide country offices, in partnership with other relevant departments, in the development and submission of award amendments/modifications, ensuring high-quality, compliant submissions. + Ensure lessons learned from finalized projects are fed into the Business Development team. + Provide support on private opportunities and awards management, in coordination with the Regional Support Manager and private fundraising team as assigned. + Provide support to and monitoring of projects to ensure progress against objectives and compliance with donor guidelines and IRC internal requirements. Monitoring of awards can take the shape of monitoring visits, participation in project implementation meetings and other regular calls. + Facilitate and build interdepartmental relationships to address country office needs and solve problems in relation to awards management, partnership management and compliance. + Maintain a strong relationship with regional and AMU leadership and escalate issues of concern as needed + Supervise direct reports in carrying out necessary functions as they relate to country program support + Stay informed about programmatic issues and security and political developments in the region and how they might affect program implementation + Travel to country offices to provide surge support and monitoring across the areas of programs, awards, and partnerships, including for gap-filling purposes as requested. Donor Liaison and Representation + Maintain contact with donors regarding updates, amendments, or key programmatic changes. + Liaise with donors on ongoing and future opportunities. + Represent IRC externally to donors and stakeholder networks, as appropriate. + Participate in representational visits, events and meetings as requested. Capacity Building and Training + Mentor and coach Grants and Partnerships staff on IRC systems and processes to ensure capacity is built at country level. + As requested, develop training materials and deliver support training to IRC country program staff, as required and in coordination with AMU/ RPAS. + In coordination with the Directors, Awards Management, develop and maintain work-processes and checklists for awards implementation and reviews, as well as record lessons learned. + Support onboarding of country program lead Grants focal point and new Program and Award Support team to assigned donors, policies and/or IRC processes. Other Responsibilities + Contribute to AMU and regional strategic priorities and initiatives. + Liaise with communications and external relations staff to inform IRC media products as needed. + Participate in special projects as needed and other tasks as assigned. PERSON SPECIFICATION Skills, Knowledge and Qualifications: + Significant work experience in award management or business development with USG, European and private donors + Two years of international field experience highly desirable, familiarity with countries in the region preferred + Excellent written and oral communication skills, including experience in speaking on relevant issues with internal and external audiences + Fluency in English Spanish, both spoken and written + Proven ability to effectively manage relationships (e.g., with internal actors, peers, donors) + Financial analysis skills preferred + Proven ability to manage multiple complex tasks and thrive under pressure + Solid organizational and creative problem-solving skills: ability to be flexible and work well under pressure in a fast-paced multi-tasking team environment + Good computer skills + Ability and willingness to travel internationally Experience: + Experience in working at a distance and supporting field-based staff + Experience writing, reviewing and editing donor deliverables and excellent attention to detail Compensation:Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements. Equal Opportunity Employer:IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law. US Benefits:We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $143 per month, dental starting at $6.50 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles. #LI-1