Program Coordinator Company: NorthEast Provider Solutions Inc. City/State: Valhalla, NY Category: Clerical/Administrative Support Department: Surgery Union: No Position: Full Time Hours: 5 & 40 Shift: AM Req #: 43552 Posted Date: Jul 07, 2025 Hiring Range: $31.68-$39.83 Apply Now External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/29748) Internal Applicant link Job Details: Job Summary: The Program Coordinator is an advanced level administrative coordinator who will be responsible for managing department & section accreditation projects as well as day-to-day operations and providing coordination and management of special projects in the department of surgery. Responsibilities: + Manage heavy calendar; scheduling all meeting and appointments (both electronic and paper calendars). + Coordinate travel, which includes registrations, submission of abstracts, hotel, car and flight arrangements (both domestic and international). + Monitor all expenses for grants, royalty accounts, retention funds, etc. + Work independently on updating training grants tables as requested. + Assist with grant application preparation and monitoring of funding received. + Preparation of manuscripts for submission and uploading to applicable databases. + Coordinate Editor duties for journals as needed: circulating new manuscripts to reviewers, obtaining reviews in timely manner and contacting authors regarding decisions on manuscripts. + Typing and management of all letters of reference and recommendations- ensuring all due dates are met. + Maintain and renew all of Chiefs' memberships to societies and journal subscriptions. + Maintain and update several databases such as Endnote. + Maintain confidential files: including patient information. + Prepare purchase orders and requests payments for invoices related to publications and manuscript printing. + Assist Chiefs with society memberships, preparation and distribution of posters and power point slides, typing introduction speeches, coordination of monthly dinners- ordering of food menu, table arrangements and ensuring guests have all pertinent information regarding the dinner, email correspondence with council members, board members and invitees. + Assist with preparation of lectures, manuscripts, abstracts, editorial submissions, and Power Point presentations for various lectures. + Perform other duties as assigned. + Liaison with Practice offices and clinics. + Assistance with administration of the International Research Fellowship program. + Assists Chiefs with onboarding medical students for research projects, as needed. + General Department of Surgery administrative tasks as requested. + Ability to attend Monthly meetings, beginning at 7:00 am. + Coordination of section meeting minutes. + Ability to become an expert in the knowledge of these accreditation programs. + Assistance with coordination of section meetings + Assist with preparation and documentation of program requirements for section programs. + Coordination of projects associated with department and section. Qualifications/Requirements: Experience: Minimum of one year of health care program coordination or administrative/clerical experience , required. Education: Bachelor’s degree from an accredited institution, required. Or Equivalent combination of experience and education may be substituted for degree requirement. Licenses / Certifications: Other: Advanced Office, Excel and PowerPoint is a must for this position. Ability to multi-task and take initiative is a must. Excellent written and oral communications skills, including eye for detail and command of language and grammar. Should exude professionalism and positive attitude at all times and be adaptable in a rapidly changing work environment with competing priorities. Prior medical field experience in an academic hospital preferred About Us: NorthEast Provider Solutions Inc. Benefits: We offer a comprehensive compensation and benefits package that includes: + Health Insurance + Dental + Vision + Retirement Savings Plan + Flexible Savings Account + Paid Time Off + Holidays + Tuition Reimbursement Apply Now External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/29748) Internal Applicant link Talent Community Search Jobs Hiring Events (https://wmchealthjobs.org/job-events-list/)