IMPORTANT APPLICATION INSTRUCTIONS:

Upload Resume or Curriculum Vitae for automatic population of information to the application.The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application.Review information and double-check all fields containing information that the system parsed – the software is intelligent, but you need to verify that the data is accurate.In the “My Experience” section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.

Note: If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years. You will then be able to attach your Resume/CV, as well as all other supporting documentation in the "My Experience" section of your application.

Job Description

SUMMARY

Reporting to the Associate Dean for Faculty and Academic Affairs, the Program Associate interfaces with administrators, professional staff, faculty, campus-wide partners, and community members to provide administrative support across the College of Communication and Media’s myriad functions. The Program Associate is responsible for advancing the Dean’s Office’s day-to-day operations by facilitating administrative processes, clerical duties, and reception/correspondence.

PRINCIPAL DUTIES AND RESPONSIBILITIES

Provide day-to-day administrative support of the Dean’s Office, including reception and clerical services.

Assist with Workday processing for all personnel-related actions and maintain administrative calendars .

Submit and follow through on work orders for facilities issues.

Assist with the annual cycle of faculty line requests and budget requests.

Develop and maintain information databases and produce reports.

Assist with budget and financing, including requisitioning, amendments, supplier invoicing, international projects, and summer activities such as dual enrollment residencies (e.g., Summer Bridge).

Coordinate and plan special events for the Dean’s Office.

Perform other duties as assigned.

Management retains the right to add or change job duties at any time.

QUALIFICATIONS

REQUIRED:

Bachelor’s degree from accredited college or university.

A minimum of one year of professional experience in higher education or related field.

Excellent verbal/written communication and interpersonal skills.

Ability to set goals, prioritize tasks, and work successfully in a fast-paced environment with pressing deadlines.

Ability to work independently and be an effective team player while exhibiting excellent judgment and discretion (including maintaining confidentiality) at all times.

Strong organizational skills.

Proficiency with word processing, spreadsheets, forms, and other software applications used for processing content.

Ability to learn new software applications.

PREFERRED

Experience using software tools endemic to the Montclair institution, including Workday, 25Live, Tableau, etc.

Professional experience in a higher education environment.

PROCEDURE FOR CANDIDACY

Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions. 

Salary Range

$55,142.18-$60,654.29 Annually

The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance. For further details, please visit: https://www.montclair.edu/human-resources/benefits/   

Montclair State University considers factors such as, but not limited to, scope and responsibilities of the position, candidate’s relevant work experience, education, skills, and internal equity, when extending an offer.

Salary offers for internal employees who are part of a collective bargaining unit (CBU) and are applying to a position that is within a CBU will be determined in accordance with contractual provisions. 

Department

School of Communication and Media/Associate Director

Position Type

Professional - Non-Faculty

Contact Information:

For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973-655-5000 (Option 2), or email talent@montclair.edu.

Inclusion Statement

Montclair State University values access and educational excellence. We are committed to an environment of diverse perspectives which ensures that graduates will be civically engaged, committed to democracy, and prepared to thrive as global citizens. We foster a community that promotes varied experiences and voices. We seek applicants who will contribute diverse ideas and perspectives and who value an environment that promotes educational growth and advancement for all.

EEO/AA Statement

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.

Additional information can be found on the website at 
www.montclair.edu/human-resources/about-us/eo-aa-and-diversity/

Title IX and 34 C.F.R. 106 Policy

Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities.  The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit: https://www.montclair.edu/human-resources/job-seekers/