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Your Opportunity

We are currently seeking Program Assistant with strong multi-tasking, interpersonal, organizational, communication, and leadership skills to provide administrative, operational and project related assistance to support multiple client programs. The position will be based out of our Alpharetta, Georgia office. This position is ideal for a detail-oriented individual who takes pride in keeping a program well organized and running smoothly. Additional skills include the ability to edit, proofread, and format documents such as technical reports, publications, proposals, and correspondence for internal/external distribution, client and agency deliverables, or publication. The candidate will also assist with project coordination by completing administrative tasks and other business-related duties.

Your Key Responsibilities

In this position, you will be responsible for diverse functions that include, but are not limited to the following:
•    Review existing financial reports and billing charges and create summary sheets for project management review.  Coordinate with project managers to establish and support consistent invoicing processes that align with client requirements. 
•    Liaise with staff members and assist with project administration including: correspondence, schedules, minutes, spreadsheets, letters, reports, presentations, database lists, specifications, contracts, etc.
•    Organize and manage all aspects of filing and information retrieval related to business and client management needs.
•    Support expense report questions and timecard administration through the oracle system.
•    Ensure correct submission of vendor invoices and track the processing of payments.
•    Provide follow up in a timely manner and prioritize/sequence multiple tasks.
•    Manage Outlook Calendars, set appointments, schedule meetings, identify potential scheduling conflicts and work collaboratively with others to resolve them.
•    Assist with document control, including filing and archiving.
•    Provide backup support for administrative activities in the office including, but not limited to, new hire onboarding and coordinating computer equipment.  

Your Capabilities and Credentials

•    Proven proficiency using Microsoft Office and presentation support tools, specifically Word, Excel, PowerPoint, Outlook, SharePoint, and Adobe Professional.
•    Flexibility and excellent organization skills to complete multiple tasks with conflicting deadlines.
•    Aptitude in working with numbers and general accounting preferred..
•    Ability to work independently and in a dynamic team environment is required.
•    Good communication skills, both verbal and written.
•    Ability to coordinate and lead a team of other administrative professionals
•    Self-motivated and strong attention to detail.

Education and Experience

•    Experience preparing and executing effective responses to request for proposals and request for qualifications is an asset.
•    Minimum of 3 years of experience working in a professional environment or an equivalent combination of education and related experience.
•    High School Diploma or equivalent, a minimum of two to three years of related experience; or an equivalent combination of education and related experience
•    Associate or bachelor’s degree in office administration, business management or related field preferred.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best. 

Additional Information