Program Assistant - ( 2500028X ) **Description** Grounded in safety, quality, and ethics, our experts lead their fields and guide our work with rigor, a creative spirit, and vision for growth. We draw from more than 20 technical specialties around the globe and are committed to fostering an inclusive community of diverse talents, backgrounds, and expertise. We’re a place to apply your passion and collaborate with top environmental talents on work that’s critical to our clients and the communities they support. Join a team that has the environment down to a science. **Your Opportunity** We are currently seeking Program Assistant with strong multi-tasking, interpersonal, organizational, communication, and leadership skills to provide administrative, operational and project related assistance to support multiple client programs. The position will be based out of our Alpharetta, Georgia office. This position is ideal for a detail-oriented individual who takes pride in keeping a program well organized and running smoothly. Additional skills include the ability to edit, proofread, and format documents such as technical reports, publications, proposals, and correspondence for internal/external distribution, client and agency deliverables, or publication. The candidate will also assist with project coordination by completing administrative tasks and other business-related duties. **Your Key Responsibilities** In this position, you will be responsible for diverse functions that include, but are not limited to the following: * Review existing financial reports and billing charges and create summary sheets for project management review. Coordinate with project managers to establish and support consistent invoicing processes that align with client requirements. * Liaise with staff members and assist with project administration including: correspondence, schedules, minutes, spreadsheets, letters, reports, presentations, database lists, specifications, contracts, etc. * Organize and manage all aspects of filing and information retrieval related to business and client management needs. * Support expense report questions and timecard administration through the oracle system. * Ensure correct submission of vendor invoices and track the processing of payments. * Provide follow up in a timely manner and prioritize/sequence multiple tasks. * Manage Outlook Calendars, set appointments, schedule meetings, identify potential scheduling conflicts and work collaboratively with others to resolve them. * Assist with document control, including filing and archiving. * Provide backup support for administrative activities in the office including, but not limited to, new hire onboarding and coordinating computer equipment. **Qualifications** **Your Capabilities and Credentials** * Proven proficiency using Microsoft Office and presentation support tools, specifically Word, Excel, PowerPoint, Outlook, SharePoint, and Adobe Professional. * Flexibility and excellent organization skills to complete multiple tasks with conflicting deadlines. * Aptitude in working with numbers and general accounting preferred.. * Ability to work independently and in a dynamic team environment is required. * Good communication skills, both verbal and written. * Ability to coordinate and lead a team of other administrative professionals * Self-motivated and strong attention to detail. **Education and Experience** * Experience preparing and executing effective responses to request for proposals and request for qualifications is an asset. * Minimum of 3 years of experience working in a professional environment or an equivalent combination of education and related experience. * High School Diploma or equivalent, a minimum of two to three years of related experience; or an equivalent combination of education and related experience * Associate or bachelor’s degree in office administration, business management or related field preferred. This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best. **Benefits Summary:** Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law). Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law. _The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements._ **Primary Location** : United States-Georgia-Alpharetta **Organization** : BC-1726 EnvSvcs-US Gulf East **Employee Status** : Regular **Job Level** : Individual Contributor **Travel** : No **Schedule** : Full-time **Job Posting** : Jun 6, 2025, 5:25:49 AM **Req ID:** 2500028X Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans