NY HELP Yes Agency Transportation, Department of Title Program Aide (NYHELPS) Region 9 Planning & Program Management Occupational Category Clerical, Secretarial, Office Aide Salary Grade 13 Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $53413 to $65061 Annually Employment Type Full-Time Appointment Type Contingent Permanent Jurisdictional Class Competitive Class Travel Percentage 5% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 4 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Broome Street Address NYS Dept. of Transportation 44 Hawley Street City Binghamton State NY Zip Code 13901 Duties Description Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.Duties Description:Perform paraprofessional duties under the supervision and guidance of professional staff in the Regional Planning & Program Management Office (RPPMO). The candidate would be expected to exercise a considerable amount of independent judgment in the performance of duties and application of various state and federal laws, procedures, rules, regulations, and guidelines that require interpretation. The candidate will be expected to independently prepare written summaries and reports and apply agency procedures in support of your assignment. Specific duties may include, but are not limited to: collect, tabulate, and analyze data; draw conclusions from analyzed data and make appropriate recommendations; develop, maintain, and update database programs and methods of data analysis; prepare, review, evaluate, and analyze a variety of reports and other documents; review and make recommendations on grant applications and contracts; monitor the use of funds to ensure compliance with applicable laws, rules, and regulations; perform various budget/finance or human resources activities; and train and supervise subordinate staff. In the performance of these duties, the candidate would have frequent oral and written communication with program and administrative staff and others outside the agency. The duties will be performed at the direction of the Regional Planning & Program Manager: • Provide clerical and administrative support for the RPPMO including answering phones; processing incoming and outgoing mail and paperwork; addressing questions from various internal and external stakeholders and/or directing internal and external inquiries to appropriate staff. • Preparation, review, and processing of written correspondence in accordance with department standards for professional staff. • Oversight of office supplies, office furniture, and assigned vehicles including associated coordination, maintenance, purchasing, documentation, and inventory. • Assistance with hiring and human resources processes and documentation in support of the RPPMO. • Data entry tasks including QA/QC for various units within the RPPMO • Coordination with other NYSDOT groups to support Program Management, Local Programs, and/or Public Outreach Units with the RPPMO. • Assist the Public Involvement Unit with logistics for large mailings, public meetings, and other outreach efforts. This may occasionally require work outside of core hours, which would be scheduled in advance. • Occasionally provide administrative and clerical coverage for other Functional Groups. • Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations. Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position.The qualifications are 3 years of experience performing clerical, keyboarding, or paraprofessional work in an office environment.Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law. Additional Comments Applicants must be currently authorized to work in the United States on a full-time basis.*Employees appointed via the NY HELPS program are restricted for promotional appointment until their position is covered-in to the competitive class by the New York State Civil Service Commission (CSC), or they otherwise obtain permanent competitive status. The CSC has recently covered-in employees who were appointed via NY HELPS on a permanent or contingent permanent basis between June 26, 2024 and June 11, 2025. Notification to employees regarding a change in their status is forthcoming. You may wish to apply if you received a permanent NY HELPS appointment to a qualifying title within these timeframes and are interested in this opportunity. Your eligibility for promotion will be reviewed by Human Resources. Employees with a permanent NY HELPS appointment occurring effective 6/12/25 or later will be addressed with a subsequent cover-in. *For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualitied. The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled. In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to proved their citizenship and/or legal right to work in the United States. Some positions may require additional credentials or a background check to verify your identity. Name Justine Brennan-Administrative Services Director Telephone 607-721-8144 Fax 607-721-8279 Email Address Dot.sm.r09.personnelDOTjobs@dot.ny.gov Address Street NYS Department of Transportation 44 Hawley Street Room 905 City Binghamton State NY Zip Code 13901 Notes on Applying Qualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number R9-25-63 and last name in the subject line and referenced in the letter of interest no later than August 16, 2025 to:NYS Department of Transportation, R9 Attn: Justine Brennan, Administrative Services Director 44 Hawley Street, Room 905 Binghamton, NY 13901 607/721-8144 Fax 607/721-8279 Dot.sm.r09.personnelDOTjobs@dot.ny.gov