Special Instructions to Applicants:

All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.

About Rice:
Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation’s top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system, which supports students intellectually, emotionally, and culturally through social events, intramural sports, student plays, lecture series, courses, and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.

Rice is also a wonderful place to work. Rice faculty, staff, and students share values that are essential to our success as a healthy community. These values guide our decisions and behaviors and shape Rice’s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name — RICE — Responsibility, Integrity, Community, and Excellence.

Position Summary:
The Office of the Provost is seeking a dynamic, skilled administrator to support the operations of three reporting offices: Institutional Effectiveness, Strategic and Educational Initiatives, and Digital Learning and Strategy. Primary responsibilities include executive support for the Senior/Associate Provosts and support for daily operations, human resources, budget and finance, and event planning and implementation. This is a full-time, in-person position.

Ideal Candidate Statement: 

The ideal candidate will have high-level administrative skills and strong communication and organizational skills to work effectively across three offices.

Workplace Requirements:
This position is exclusively on-site, necessitating all duties to be performed in-person. Per Rice policy 440, work arrangements may be subject to change.

Hiring Range: $24 - $28/hour

*Non-Exempt (hourly) positions under FLSA are eligible for overtime.

Minimum Requirements:

Associate degree 3+ years of related experience in administrative and financial support in a multi-department environment In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted

Skills:

Intermediate knowledge of Microsoft and Google software: word processing, spreadsheet, email, and database software programs to complete work assignments Experience with enterprise systems for HR Strong verbal and written communication skills Basic problem-solving and critical thinking skills Ability to work independently under moderate supervision and complete tasks in a timely manner Customer service oriented Strong organizational skills Ability to multi-task Effective time management

Preferences:

Experience with Oracle Fusion Cloud Experience with cloud storage applications

Essential Functions:

Provides advanced administrative support to three offices, including faculty, administrators, students, and staff Manages calendars and resolves scheduling conflicts; arranges meetings and travel Maintains office supplies and equipment; obtains vendor quotes and manages office resources Plans, organizes, and executes departmental events, conferences, and seminars, including logistics such as room bookings, equipment setup, materials, and catering Coordinates three or more major departmental functions, including event/program administration, budget and finance, and HR Assists with event planning and travel arrangements as needed Processes and monitors a variety of financial transactions, including disbursements, reimbursements, labor distributions, expense corrections, and transfers Prepares and submits expense reports; reallocates funds and ensures financial compliance Monitors and tracks budgets and expenditures Interprets and ensures compliance with policies and procedures related to finance and HR Reviews and monitors trends to identify opportunities to streamline departmental functions Manages and maintains department records, files, and reports Represents the department to internal and external stakeholders Performs other duties as assigned

Additional Functions:

Develops and manages vendor relations and records Coordinates office maintenance and repairs as needed Assists with office moves

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits

Rice Mission and Values: Mission and Values | Rice University

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please contact Rice University’s Disability Resource Center at 713-348-5841 or adarice@rice.edu for support.

If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.