Job Posting Title:

Production Supervisor, Texas Performing Arts

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Hiring Department:

Texas Performing Arts

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Texas Performing Arts (TPA) is the performing arts presenting and producing program of the University of Texas at Austin (UT). One of the largest and most active university-based performing arts centers in the U.S., TPA is an anchor institution in Austin’s arts, cultural, and entertainment landscape.  TPA operates venues on the UT campus including Austin’s largest theater, Bass Concert Hall. Its public programs include Broadway in Austin; an international season of dance, theater, music and more; and the Texas Welcomes series of national touring artists. TPA is part of UT’s College of Fine Arts and engages students across the university in creative experiences.

UT Austin provides an outstanding benefits package including but not limited to:

Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)Voluntary Vision, Dental, Life, and Disability insurance optionsGenerous paid vacation, sick time, and holidaysTeachers Retirement System of Texas, a defined benefit retirement plan, with employer matching fundsAdditional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)Flexible spending account options for medical and childcare expensesRobust free training access through LinkedIn Learning plus professional conference opportunitiesTuition assistanceExpansive employee discount program including athletic ticketsFree access to UT Austin's libraries and museums with staff ID cardFree rides on all UT Shuttle and Austin CapMetro buses with staff ID card

For more details, please see:

https://hr.utexas.edu/prospective/benefitshttps://hr.utexas.edu/current/services/my-total-rewards

Purpose

The Production Supervisor of Texas Performing Arts at UT Austin (TPA) is responsible for the successful technical production of assigned projects. Reporting to the Director of Production, the position is responsible for planning, budget oversight, on-site production management, and post-event closeout for individual projects. The position enables artists to fully realize their visions and creates exceptional experiences for audiences. To learn more about Texas Performing Arts, please visit https://texasperformingarts.org/.  

ResponsibilitiesProduction Planning: Create production budget estimates for potential or confirmed projects as assigned. Translate production advance information to Texas Performing Arts’ venues, equipment inventory, and staffing conditions. Develop strategies to resolve differences and negotiate changes as required. Ensure that all production requirements and contractual obligations are satisfied. Ensure Texas Performing Arts’ database of production information is up to date with information, to include light plot, ground plan, lineset schedule, input list, crew list, cast list, parking list, production schedule, dressing room assignments, crew catering needs, and production estimates for assigned shows. Engage with vendors, interdepartmental colleagues, and stakeholders to ensure seamless communication and efficiency of the planning, coordination, scheduling, preparation, setup, operation, maintenance, and breakdown of TPA’s equipment in all locations associated with an assigned event. Consult with other university departments as necessary to ensure compliance with fire codes, occupancy limits and seating configurations, life safety systems and codes, building codes, health codes, and animal safety regulations. Submit work orders, event moving services requests, and tickets for event-specific information technology needs. Schedule and lead production meetings related to specific projects as required.Production Operations: Supervise on-site production activity for assigned events. In coordination with the Director of Production, the Production Supervisor will either be on-site, or ensure production department representation on-site whenever visiting productions are present. Coordinate with the assigned TPA event manager, ticketing and guest services staff, and other TPA colleagues to ensure the smooth, safe, and top-quality execution of assigned events. Demonstrate a backstage work ethic of proficiency, safety, excellence, and creative problem-solving.Post-Production: Generate daily production/show reports. In consultation with the Director of Production, provide accurate and timely Production Settlement documents for assigned shows. Ensure production vendor invoices are accurately processed for payment.Education and Mentorship: Participate in the production department’s development of learning opportunities for UT students. Maintain and directly contribute to a production culture of mentorship, experiential learning, and professional experience for students at UT and in the greater Austin area. Ensure compliance with university policies and procedures regarding student employeesPerform other related functions as assigned. This job description may not include all assigned duties, responsibilities, or aspects of the job described. 

Required QualificationsAt least five (5) years of experience in production or event management.Experience with a wide range live performance, including concerts, comedy, Broadway, theater, dance, and multidisciplinary projects.Demonstrated experience leading a production advance process including scheduling, budgeting, technical rider negotiation, and staffing.Knowledge of equipment, systems, and practices across live production disciplines, including lighting, audio/video, carpentry, rigging, properties, wardrobe, and hair/makeup.Experience with standard theatrical work rules and general conditions for professional stage crews. High level of proficiency with office technology such as Excel, PowerPoint, Word, Outlook, Slack, and Zoom.  Have demonstrated competencies in: Accuracy and Attention to Detail, Decision Making and Critical Thinking, Effective Communication (written and spoken), Initiative, Interpersonal Relationships, and Problem Solving.Relevant education and experience may be substituted as appropriate.

Preferred QualificationsExperience in an arts presenting organization; arts producing organization; university-based organization; or multi-venue performing arts organization.Experience with presenting international artists and productions.More than the minimum required level of experience.Three or more years of experience working in a supervisory capacity.Interest in and strong commitment to the mission and programs of Texas Performing Arts.Relevant professional education or credentials.

Driving Required

This job requires a driver's license. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident.

Salary Range

$65,000+ depending on qualifications.

Working ConditionsThis position is 100% on-site at Texas Performing Arts and requires full-time residence in the greater Austin, Texas, area.Repetitive use of a keyboard at a workstationProlonged screen timeUse of manual dexterityClimbing of stairs and laddersPushing, pulling, lifting, and moving up to 50 lbs

Work ShiftEvening, weekend, and holiday work, including “on-call” times, are required in connection with performances and events. Working shifts may include extended daily hours in connection with performances and events.  A compensatory time program is provided.Occasional weekend or overnight travel may be required.

Required MaterialsCover letter detailing interest in and qualifications for this specific opportunity.3 work references with their contact information; at least one reference should be from a supervisor.References will not be contacted without prior approval of the candidate.Work samples may be requested if applicant advances to the interview stage.

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English and Spanish) [PDF]Right to Work Poster (English) [PDF]Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.