Fiji Program Support Platform (FPSP)

Long Term Personnel (locally engaged)  Contract until 31 December 2027 with possible extension  Base in Suva, Fiji

Program Overview:   

FPSP, also referred to as the ‘Platform’, a Department of Foreign Affairs and Trade (DFAT) investment, will contribute to the delivery of Fiji’s national development priorities, in line with the Australia’s International Development Policy, the Fiji-Australia Vuvale Partnership and the Development Partnership Plan. 

The Platform will deliver key bilateral programs, such as health, education, scholarships, social infrastructure, governance, climate and emergency preparedness and response. Platform activities will identify and address climate risks, promote climate action, and gender equality, disability and social inclusion (GEDSI) across and beyond the sector programs.

The Platform has three functional Outcomes: 

The Platform has delivered its sector program outcomes, including through supporting strategic coherence, planning, partnerships management, data and learning across the portfolio of investments. The Platform has prioritised gender equality, disability-inclusive development, and climate and disaster resilience, in its systems and practices. This includes in how it undertakes sector programming and its engagement with selected Government of Fiji (GoF) agencies. The Platform administers timely and efficient programming that is: value for money; maximises use of local supply chains; and supports good governance, and public diplomacy, effective decision making and risk management. 

Position Summary:    

The Procurement Officer will support FPSP procurement and contracting activities and assist with the implementation of FPSP and Abt’s policies and procedures. 

Key Responsibilities:    

Support facilitation of regular ‘Program Procurement’ meetings to plan, track and progress all ‘complex’ procurement tasks for the Platform to support sector program implementation.  Support the maintenance of the Platform Procurement Register (planner & tracker, and registers of Approach-to-Market (AMs) and goods and services contracts to always ensure that: ‘complex’ procurement tasks are proactively tracked, progressed and risks are managed;  The Platform has an up-to-date register of all ATMs, contracts and suppliers. Assist in the updating PERFORMS data for the 6-monthly procurement reports for the MEL team. Provide tailored support to the Program officers on their procurement needs.  Support preparation of procurement documentation for Requests for Quotation, Requests for Tender and other approaches to market for goods, services and works for Programs.  Assist with contracting for procurement and grant processes, including supporting due diligence requirements. Ensure thorough knowledge of the Procurement Chapter of the FPSP Operations Manual and assist in socialising this across all staff so they are aware and familiar with minimum requirements and processes for procurement. Provide support in processing Purchase Orders. Maintain procurement folders in the shared drive so core documents are stored consistently across all Platform procurements.  Support the drafting and review of Grant Agreements with Program teams. Assist in providing data for reporting against performance milestones for the Platform. Maintaining preferred supplier records and tracking non-performing suppliers  Maintain register and follow up with sector programs sub-contractor end of contract evaluations Build effective relationships with the staff, contractors and stakeholders as required. Promote value for money principles across all aspects of operations. Identify and report any cases of suspected fraud. When required, provide reception services for the PMU when other staff are one leave or out of the office on other duties.  Other duties as requested by the Procurements & Contracts Manager. 

Key Working Relationships:    

Reporting to

Procurements & Contracts Manager

Other

Procurement and Contracts Team  Operations Hub Team  Sector Program Operations staff  

Selection Criteria:    

Certificate or Diploma in Procurement and/or equivalent Undergraduate Degree Understanding of procurement and financial management procedures and operational compliance Relevant experience in procurement administration or financial management in support of delivery Demonstrated ability to proactively deliver results for the program. Strong administrative and operational skills and experience, including working knowledge of Microsoft Excel & Word. Good communication, interpersonal, and problem-solving skills.

How to Apply:

Applications close 17 August 2025. 

Please apply online by submitting a cover letter addressing how you meet the requirements of this role and an up-to-date comprehensive CV.   

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