The Opportunity 

The U.S. President’s Malaria Initiative (PMI) Evolve Project aims to support PMI with the planning, implementing, and monitoring of malaria vector control programs, including insecticide-treated mosquito nets (ITNs), indoor residual spraying (IRS), and essential entomological monitoring required to make vector control decisions. In 2025, PMI Evolve Madagascar will IRS implementation in four health districts and insecticide resistance monitoring in five health districts.

As the Procurement and Logistics Manager for PMI Evolve Madagascar, you will be responsible for performing all aspects of the procurement process in support of project activities as well as inventory management and logistics functions. Under the direction of the Chief of Party, you will be responsible for coordinating with multiple project stakeholders to procure goods and services domestically and internationally. The Procurement and Logistics Manager shall work closely with the Finance and Administration Manager and technical managers to ensure proposed procurements are consistent with the USAID approved annual budget and compliant with Abt’s policies and procedures. You will work closely with other teammates to monitor contracts, verify delivery of materials, and track vendor payments. 

Core Responsibilities 

Collaborate with Global Support Team to initiate international procurements. In collaboration with COP and/ F&A manager, process customs clearance and liaise with USAID on tax waivers, as needed. Develop procurement strategies including how to manage the volume of procurements, create a procurement timeline, etc.  Develop, maintain, and update on a regular basis a procurement tracker for all ongoing and new procurements to provide visibility into on-going purchases. Draft, issue, and review request for quotes (RFQs).  In collaboration with technical teams, obtain and review product specifications or scope of work for services; ensure that specifications and scopes are clear, objective and complete. Draft or review purchase orders and local consultant agreements for execution.  Facilitate the review and evaluation of bids, ensuring participation of relevant technical staff and consistency with evaluation criteria. Convene a procurement evaluation committee when needed and serve as non-voting chairperson to ensure integrity of the selection process and selection is consistent with basis of award and evaluation factors in RFQ. Conduct and document vendor pre-qualifications for repetitive purchases such as lodging, catering services, office supplies, water, vehicle service; when practical, prepare master service agreements in consultation with Abt Home Office. Conduct standard orientation for all new staff about how procurement function operates and their role in any purchase.  Ensure that procurement files are complete and audit ready as soon as the procurement process is complete; Develop a system to check completeness of procurement files using Home Office provided procurement checklist. Develop standards for filing and handling of procurement documents. Work with the home office procurement department and back stop team to obtain requisite approvals.  Enter procurement transactions into QuickBook and iProcure entries. Prepare bid matrix and source selection memorandum (when required) which includes competition process, names of evaluators and adequate justification for award recommendation. Ensure procurements are competed whenever feasible; work with technical team to prepare justification for non-competitive procurement for sole or single source. Provide technical procurement expertise for staff to assist with planning and executing several types of procurements with short lead times while adhering to policy. Stay current with changes in US Government and Abt policies and procedures related to procurement of goods and services. Document all correspondence with vendors and maintain comprehensive procurement files. In collaboration with warehouse manager or other technical lead, ensure that quality control is performed when receiving materials and that any inconsistencies with the original order are noted before payment. Manage the project’s inventory control system, including storage, quality control, inventory record keeping, and inventory reporting. Supervise the warehouse manager and directs and supervises the storage, distribution, and transport of IRS commodity goods and equipment throughout the country. Support training of seasonal storekeepers prior to the IRS campaign: ensure procedures, tools and systems are mastered by participants, supporting rational and compliant management of materials, goods and insecticide, without loss or stock shortages. Prepare logistics and materials distribution plan prior to each IRS campaign.  In close coordination with the Office Manager, oversee the logistics for all project activities, including spray operations, transport, events such as workshops and meetings, lodging and travel arrangements, etc. In collaboration with the Environmental Compliance & Safety Officer: Ensure that all health and safety measures are in place and followed at all stores and spraying locations when utilizing insecticide-based products. Ensure the clearance and proper disposal of all waste material and excess items from project stores. Help to train warehouse managers, site supervisors, storekeepers, and other seasonal support staff on environmental compliance and safety issues related to malaria vector control interventions.  Check the process of filling in logbooks by motorists and summarize in Excel for tracking fuel usage. Ensure the proper use of goods, materials, and equipment at the office. Control stock of office supplies.

What We Value

•    Bachelor’s Degree + 9 years or Master's + 7 years or PhD + 4 years of relevant experience in Logistics, Business, Management, Administration, or another relevant field.
•    Experience with U.S. government-funded development programs, and knowledge of Federal and AID Acquisition Regulations (FARs and AIDARs) is desirable.
•    Possess at least UNDP CIPS level 3 certification or equivalent certification in procurement and supply management, preferred.
•    Excellent management, organizational, computer (especially excel), and writing skills.
•    Fluency in French required.
•    Fluency in English is a plus.

What We Offer

We foster an environment where you can Thrive Your Way. Our innovative total rewards programs are designed to help balance your work and personal life. The approach toward your wellbeing centers around comprehensive benefits and professional development. 

Abt provides market-competitive total compensation and comprehensive employee benefits. Local candidates strongly encouraged to apply. 
 

Disclaimer: Abt will never ask candidates for money in exchange for an offer of employment.

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