Principal Duties/Responsibilities

Management ReportingDevelop & use management dashboards to generate various reports Sound knowledge of any tools used within the organisation to carry out standard reporting

 Communication Management Create presentation materials for multiple governance forums such as Project and stakeholder meetingsDraft & maintain programme level Communications Plan in conjunction with the Programme ManagerPrepare and distribute agenda, Minutes of Meetings and follow up on open actions

 

Quality ManagementAssist in producing, reviewing, and auditing individual project documents. Follow-up with leaders to provide accurate updates thereby ensuring highest level of quality is maintained.

 

Progress TrackingFacilitate project checkpoint meetings, accurately capture actions, assist with project risk-issue management and project change control (RAID Log) Accurately capturing and management of programme dependencies Resource management and time tracking

 

Administration / GovernanceHighlight possible deviations from plans to the Project or Program Board to enable quality decision makingHave standard templates in place as a part of overall governance

 

Vendor ManagementWhere applicable ensure standards and process are being followed around 3rd party engagement (including Work Order/SOW, Requisitions, Purchase Orders and Invoice approval/reconciliation)

 

Required Qualifications, skill, knowledge and experience

Preferred knowledge on toolsOffice 365 (Microsoft Teams/ SharePoint Online), Microsoft Project, Visio, MS Excel Qualifications:Minimum bachelor’s degree a mustMust be intermediate level in MS Excel, PowerPoint and other office applicationsKnowledge, Skills and Abilities:Sound experience in understanding and creating governance processesExcellent Communication in English, both written and verbal communication Persistence for following up with a broad range of stakeholdersBasic understanding of technology terminologies People Engagement:Ability to closely partner with senior stakeholders, Project Manager and Programme Managers (across geographies) on projects.Soft Skills:Proactive approach, results focused, highly motivated, self-starterShould be able to deal with ambiguity and proceed with limited information in handStrong can-do attitude, positive towards change Must be willing and able to travel and work in multiple time zones