Posting Details Posting Details

Requisition Number S3009 Position Number 014301 Position Classification Title Administrative Support Spec Functional Title Post Award Research Administrator Position Type Staff University Information Located in North Carolina’s third largest city, UNC Greensboro is among the most diverse, learner-centered public research universities in the state, with 18,000 students in eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate study. UNCG continues to be recognized nationally for academic excellence, access, and affordability. UNCG is ranked No. 1 most affordable institution in North Carolina for net cost by the N.Y. Times and No. 1 in North Carolina for social mobility by The Wall Street Journal — helping first-generation and lower-income students find paths to prosperity. Designated an Innovation and Economic Prosperity University by the Association of Public and Land-grant Universities, UNCG is a community-engaged research institution with a portfolio of more than $67M in research and creative activity. The University’s 2,600 staff help create an annual economic impact for the Piedmont Triad region in excess of $1B. Primary Purpose of the Organizational Unit This position is housed in the UNC Greensboro School of Health and Human Sciences (HHS) Office of Research. The School of HHS, through teaching, scholarship, community engagement and service, prepares new generations of professionals, leaders, scholars, and entrepreneurs to enhance the quality of life of individuals, families, and communities. The primary purpose of the HHS Office of Research is to support and encourage faculty research and scholarship across its many academic disciplines, which reflect the School’s mission and are central to the health and well-being of individuals, children, families and the community. The office serves as a base for the development of externally-funded grant and contract proposal development (Pre-Award) and assists faculty in the fiscal management of awards (Post-Award). Additionally, the office provides statistical and methodology assistance, supports collaborative work, coordinates internal research funding initiatives and programming, and organizes research-related speakers and workshops. Position Summary The Post-Award Research Administrator in the HHS Office of Research is the primary point of contact and support for faculty who have been awarded externally-funded grants and/or contracts. The purpose of this position is to coordinate all aspects of the post-award management process which provides essential support to the operation of a research project; this process includes a variety of tasks such as assisting with post-award fiscal management, coordinating budget revisions, offering guidance with policies and procedures, providing information for funding agency reports, processing research faculty payroll actions, and preparing post-award documentation. As part of the HHS Office of Research team, the Post-Award Research Administrator assists with pre-award services, as needed, and performs administrative duties for the office. Minimum Qualifications HIGH SCHOOL DIPLOMA OR EQUIVALENCY AND ONE YEAR OF RELATED OFFICE EXPERIENCE; OR EQUIVALENT COMBINATION OF TRAINING AND EXPERIENCE. Additional Required Certifications, Licensures, and Certificates Preferred Qualifications Associate’s degree in Business Administration or a related discipline with 2-3 years of related experience; or an equivalent combination of related training and experience. Preference will be given to applicants with experience in budget management or analysis, strong oral and written communication skills, experience with enterprise resource applications, and experience working with applications/programs such as Microsoft Word, Microsoft Excel, or purchasing systems. Works independently and in collaboration with multiple internal and external stakeholders. Alternate Option If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. Special Instructions to Applicants Applicants are required to upload a list of at least three (3) professional references that includes: Name, Company Name, Type of reference (Professional, Supervisor, Colleague, Academic, or Personal). One (1) of those references will need to be a current or previous supervisor. Email Address Contact Phone Number Recruitment Range $45,478 - $49,477 Org #-Department HHS Office of Research - 13402 Work Hours of Position 8 A.M. - 5 P.M., Monday - Friday, Flexible teleworking options available Number of Months per Year 12 Posting Requirements Job Family Secretarial and Clerical Career Banded Title Administrative Support Spec Open Date 08/21/2025 Close Date 09/05/2025 FTE 1.000 FLSA Non-Exempt If other, please indicate If time-limited, please specify end date for appointment. Salary Grade Equivalency Key Responsibilities ________________________________________________________________________________________________________________________

Key Responsibility Information/Records Administration Essential Tasks Prepare and submit accounting forms to ensure appropriate charges to funds and Human Resources forms to ensure appropriate support for employees. For assigned pre-award projects, explain policies and procedures to clients within context of budget development and submission of proposals. The time spent on each proposal is high requiring a heightened attention to minute details and requiring the position to follow strict guidelines which may vary greatly among the various types of funding opportunities and the numerous sponsors.  This position collaborates with researchers to identify funding and budgetary needs for each individual proposal, and then this position fully prepares the budget for each proposal following the specific sponsor guidelines.  This position must stay abreast of changes in federal, state, local and university regulations and must constantly review sponsor websites for possible updates.  Prioritize workload and coordinate flow of submissions around sponsor deadlines. For post-award and pre-award activities, this position must possess and maintain current knowledge of the varied systems needed to prepare proposals such as eRA Commons, NIH, NSF, Dept. of Defense, USDA, CDC, Grants.gov, Cayuse, Foundation Center, various foundations & organizations websites, etc. This knowledge is shared with all relevant parties, if applicable.  Additionally, this position must have current knowledge of university systems including but not limited to UNCGenie, Cayuse, Banner HR, Banner Finance, PCard web Solutions, SpartanMart, e-prints, etc. and be able to effectively and efficiently use the Internet, Microsoft Office Professional, a scanner, other technology software, and equipment used to maintain records, develop reports, and assess research activity for HHS. Generate and interpret reports critical to the financial management of funded grant and contract projects in the School of HHS. Maintain and file reports and forms (Prepare, maintain and distribute monthly financial reports on the status of externally funded projects including details on faculty salary buyouts, indirect costs, project timeliness, and percent effort.) Prepare assumption of risk request and no cost extension for projects expecting a delay in funding or requiring additional time to complete project beyond the project end date. Assist project directors and department staff as needed in regular reviews of project financial management reports, including the identification and resolution of problems. Evaluate activity of grant and contracts to ensure compliance with specifications by the University and sponsor agency. Advise faculty and staff regarding procedures, developments or account status (i.e. termination dates, reports due, or under/overspending.) Key Responsibility Communication- Written Essential Tasks Serve as the liaison between HHS faculty and the Office of Contracts and Grants and the Office of Sponsored Programs. This may be in the form of emails, letters, memos, phone calls or meetings. Provide timely and accurate procedural information to customers in written format or verbally and follow up on correspondence or phone calls as needed. Explain services, policies and procedures to internal and external customers based on established University and funding agency guidelines and clearly convey these in a manner which the recipient can understand. Identify the source of any problems, investigate them, develop a resolution and communicate the resolution to the customer; maintain records of this communication to ensure compliance and according to the records retention policy. Key Responsibility Serve as the primary resource for HHS post-award budget management processes Essential Tasks Serve as the primary resource for the School of HHS on budget policies and business procedures as they relate to grant and contract funds, budgets, EPAFs and labor redistributions. Monitor HHS grant and contract funds (approximately 50). Assist Principal Investigators (faculty and students) with coordination of funding requests based on account history in line with University and Sponsor compliance requirements. Serve as the liaison between HHS researchers and the Office of Contracts and Grants and the Office of Sponsored Programs. Communicates with these parties in the form of emails, letters, memos, phone calls or meetings. Keep abreast of current policies and procedures of the university and each specific sponsor guidelines; independently determine discrepancies, investigate solutions, develop recommendations to resolve the discrepancies and communicate these with researcher, other university offices, other office staff and all involved parties. This position must stay abreast of changes in federal, state, and local and university regulations and must constantly review sponsor websites for possible updates. Review financial data for reasonableness and investigate and resolve unusual or incorrect items keeping in line with office procedures and practices. Review award notification taking note of special conditions and reporting requirements. Interpret financial and/or budget policies and procedures and apply them to specific requests (i.e., questions regarding PCard use, allowable purchases, travel reimbursement, budget transfer, carry forward requests, etc.) For projects assigned, collaborate with researchers in pre-award activities (determine budgetary needs, draft and finalize budgets, assist with budget justifications, review other contract and grant related documents, etc.) following specific sponsor guidelines and ensuring compliance with university and state spending policies. Understand sponsor guidelines and serve as a resource for researchers with regard to their proposals. Verify account balances (Using Genie and Banner e-print reports: labor, fund month to date, year to date); reconcile reports against outstanding grant/contract salary funding. Review grant/contract spending, when requested, to assure fiscal compliance with granting agency requirements, compliance with State of NC law and university policy. Recommend corrections/changes as needed. Develop a funding timeline for grants to ensure timely submission of personnel forms; initiate personnel forms for grants and maintain a shared database to track these. Gather grant and contract data; manage the data and interpret trends in funding. Generate, understand and utilize financial reports necessary for monitoring and managing financial transactions of assigned operational units, projects or activities. Using this data and pertinent information, provide requested reports to researchers, other office staff and key school or university administrators. Maintain complete records for all active projects in HHS; these include financial data, awarded budget information, faculty effort data, buyout information, communication with the researcher and all other financial data related to the project. Serve as the HHS primary resource for No Cost Extensions and Assumptions of Risk for researchers who need these services for their funded projects. Provide factual and procedural information about post award activities such as request for additional funding, no-cost extension, carry-forward funds, new hires, and budget transfer request. Follow university procedures and generally accepted accounting principles in approving forms, records or documents which are used to produce financial transactions. Identify unexpected changes in financial status, investigate the change, develop a plan to resolve any issues, and implement the plan with supervisor’s knowledge. Monitor expense charges for appropriate classification and inclusion in correct fiscal year and ensure that laws, regulations and college policies are followed especially for any applicable sponsor terms, conditions or restriction. Respect and protect the confidentiality if information acquired in the course of financial oversight. Act ethically, honestly and responsibly in managing financial resources and information. Provide accurate, timely and complete information to accounts payable, purchasing, and other departments that process and feed transactions into automated financial systems. Recommend solutions to post-award issues which may arise in HHS. Develop and manage the formats and content for financial records to various audiences. Assist Principal Investigators in producing budget reports when requested. Develop and implement training and other assistance to strengthen department support for research and external funding. Develop policies and procedures to support and strengthen the research efforts of HHS faculty. Assist Principal Investigators (faculty and students) with research administration issues in the beginning of funded projects: financial compliance with University policies, sponsor requirements, state and/or federal regulations, human resources, purchasing, travel, consultants etc. Training and Professional Development- This position is responsible for applying what is learned from training and development activities to the job. Participate in ongoing professional development in research administration, particularly those activities sponsored by UNCG, Society of Research Administrators International (SRA) and the National Council of University Research Administrators (NCURA). Participate in ongoing campus training sessions on applications of Banner Financial System and the management of contracts and grants. Key Responsibility Office Technology Essential Tasks Use a variety of technology (UNCGenie, Cayuse, Banner HR, Banner Finance, PCard web Solutions, e-prints, etc.) and effectively use the Internet, Microsoft Office Professional products, Scanner, Technology software, and other equipment used to maintain records, develop reports, and assess research activity for HHS. Compile data from sources such as Banner Finance and e-print reports. Record data in computer file(s) and in the OOR database which tracks PI, project title, brief description of project, award amount, faculty salary buyouts, indirect costs, project timeliness, and percent effort. Create reports in Microsoft Access or other reporting systems, as needed. For post-award and pre-award activities, this position must possess and maintain current knowledge of the varied systems needed to prepare proposals such as eRA Commons, NIH, NSF, Dept. of Defense, USDA, CDC, Grants.gov, Cayuse, Foundation Center, various foundations & organizations websites, etc. This knowledge is shared with all relevant parties, if applicable. Compose and disseminate correspondences on paper or by email using a word processor and/or current email system. Use WordPress to update department web pages describing the research related work of faculty and students. Use Technology for accounting and financial management. Complete on-line accounting and personnel forms. Verify fund activity and grant status using Banner Finance System (i.e., budget balances account charges, vendors for purchase requisitions, contract and grant information) and Cayuse system (i.e., grant award, status, and requirements). Using database and spreadsheet software to record data and produce financial reports. Competency ________________________________________________________________________________________________________________________

Competency Budgeting Competency Description Serves as resource for co-workers on budget policies, procedures, and resources. May act as lead person within assigned area of responsibility. Competency Level Advanced Competency Knowledge Program Competency Description Program knowledge includes acceptable interpretations, applications, and allowable exceptions of written policies and procedures.  Requires knowledge of organizational structure, functions, and services, programs, office procedures and practices. Competency Level Advanced Competency Problem Solving Competency Description Independently resolves and/or develops recommendations for unprecedented issues and problems. Problem resolution requires some interpretation of policy and procedures.  Serves as a resource for others in resolving unprecedented, non-standard issues and problems.  Assumes responsibilities for and manages the results of decisions.  Coordinates and facilitates solutions with other work units. Competency Level Advanced Competency Information/ Records Administration Competency Description Performs research, data collection and analysis of information and report writing. Utilizes, reconciles, and manipulates data from different internal and external software systems.  Applies an in-depth knowledge of a variety of complex processes and procedures. Competency Level Advanced Competency Communication - Verbal Competency Description Interprets guidelines, answers inquiries and advises others regarding processes, services, and operations as applied to non-standard situations.  Communicates expectations to other employees, which may include formal/informal training. Competency Level Advanced Competency Communication - Written Competency Description Independently compiles, analyzes, assimilates, and composes information into varied or non-standard formats with responsibility for content review, accuracy, quality, and timelines, requiring in-depth program knowledge and interpretation. Competency Level Advanced Competency Office Technology Competency Description Utilizes advanced training/knowledge; integrates varying software applications and systems for information and records purposes. Competency Level Advanced ADA Checklist ADA Checklist

"R" for Rare (0-30%), "O" for Occasional (30-60%), "F" for Frequent (60-90%), "C" for Constant (90-100%)

Physical Effort Hand Movement-Repetitive Motions - F, Hand Movement-Grasping - F, Holding - F, Finger Dexterity - F, Reading - F, Writing - F, Vision-Preparing/Analyzing figures - F, Vision-Visual inspection - F, Hearing - C, Talking - F, Standing - O, Sitting - F, Walking - O, Lifting-0-30 lbs. - O, Pushing/Pulling - O, Bending - O, Squatting - O, Reaching - O Work Environment Inside - F, Outside - R, Overtime - R Applicant Documents Required Documents Resume/CV Cover Letter List of References Optional Documents Posting Specific Questions

Required fields are indicated with an asterisk (*).

* Do you pay attention to detail?

(Open Ended Question)

* Provide a detailed response that outlines your experience with file and records management.

(Open Ended Question)

* Are you proficient in Microsoft Word, Excel, and PowerPoint? Yes No * Provide a brief example that demonstrates your ability to perform assigned duties independently in a multi-tasked, fast-paced environment.

(Open Ended Question)

* Briefly describe your experience creating custom reports in Microsoft Excel.

(Open Ended Question)

* Describe your customer service experience interpreting policies and guidelines, answering difficult and challenging questions, and advising others on solutions.

(Open Ended Question)

* Please indicate how you learned of the vacant position for which you are applying: SpartanTalent Website Piedmont Triad Area Newspaper The Chronicle of Higher Education Inside Higher Ed Other professional journal / website NCWorks.gov UNC School System Job Board Personal Networking Facebook Twitter Indeed.com NorthCarolinaDiversity.com Other * If you selected "Other", please provide the name of the resource here.

(Open Ended Question)

* Are you eligible to work in the United States without sponsorship? Yes No