Planner / Maintenance Scheduler Job ID 214799 Posted 06-May-2025 Role type Full-time Areas of Interest Administrative, Facilities Management Location(s) Melbourne - Victoria - Australia **Expression of Interest role for a new Life Sciences client based in Melbourne.** **Be part of a global business with exciting growth targets for 2025** **Key role dedicated to a global client account.** **Culture of our team at CBRE GWS:** With world leading Facilities Management Certification & Institute of Leadership and Management training programs, CBRE is uniquely placed to provide long term career progression for our people. As a CBRE Planner, you will provide building maintenance and office administration support to our client sites. You will be responsible for providing support, preventive maintenance, and repairs on equipment and systems **Here’s a snapshot of your day:** + Manage Helpdesk System using in house systems, including reporting + Organise work orders and assign them to individual technicians or work teams. + Maintain PPM records using in house systems, including reporting. + Plan the engineers time and workload using the CMMS system + Provide accurate updated information to clients + Maintain CBRE notice boards on site (including QHSE). + Work closely with Technicians to stage materials, permits, subcontractors, tools, and other resources. + Develop, maintain, and distribute workflow processes to the entire account team. + Plan and arrange call outs, delivery of materials, Extra Works within contracted SLAs. + Liaise with the Contract Support, Facilities Leads & Contract Manager are aware of any upcoming works/supplier concerns etc. + Familiar with daily operations and the specific scope of the contract e.g. which services are covered and which are chargeable. **The Ideal Candidate** + Proven experience in facilities management or asset planning, preferably within critical environments such as Life Sciences, Pharmaceuticals, or Healthcare. + Candidate must have experience using SAP + Understanding of CMMS systems, with the ability to schedule and manage planned preventative maintenance (PPM) and reactive works efficiently. + Familiarity with HVAC, mechanical, electrical and fire systems and their maintenance needs in a regulated environment. + Excellent organisational skills and attention to detail to ensure accuracy in work order management, compliance reporting, and contract SLA adherence. + Strong stakeholder engagement skills – able to work collaboratively with technicians, subcontractors, and client representatives. + A commitment to safety, compliance, and documentation standards, with experience supporting QHSE processes in highly regulated industries. + Competency in MS Office applications and the ability to quickly adapt to internal CBRE platforms and client-specific systems. + Experience developing and maintaining workflow processes, permits, and materials staging to support seamless site delivery. + Great communication skills, both written and verbal, to convey clear updates and documentation to internal and external stakeholders. + A proactive mindset with a focus on continuous improvement and operational excellence. **Can we inspire you to join us?** Joining our team means surrounding yourself with talented, driven professionals who are at the top of their field. Your journey starts here with some of benefits such as: Uncapped opportunities to develop your career within facilities management Flexibility and work/life balanced role. Opportunity to work autonomously and manage the delivery of services from planning though to execution while supported by a highly experienced platform team to provide mentoring and guidance. We look forward to hearing from you. CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)