Schedule

7a-3:30p or 8a-4:30p

General Summary

Performs diversified and confidential administrative secretarial duties for the Practice Manager, Site Director, Clinical Coordinator and Office Supervisor. Requires an intermediate degree of technical and communication/interpersonal skills, knowledge and ability. May administer/coordinate programs, projects and/or processes as assigned.

Duties and Responsibilities

Essential Functions:

Answers telephones, routes callers, takes messages, returns calls and provides routine information to callers. Types memorandums, policies, committee minutes, manuals, letters, forms, procedures, and other general typing as directed, initiating other documents and correspondence as appropriate. May schedule appointments and maintain and update supervisor/manager's daily calendar. Schedules, coordinates and/or arranges meetings, appointments and/or facilities. Attends meetings and records minutes, as required. Establishes and maintains files and records on an ongoing basis. Prepares reports and compiles data for various practice functions (e.g., 3rd Available report, Access Metrics, etc.). Enters and retrieves data from established computer files using knowledge of various computer software applications. Opens and routes incoming mail and distributes correspondence and other material to staff. Responsible for provider credentialing process. Monitors accuracy of provider state licenses, DEA's and Board certificates. May be responsible for medial and office supply ordering and receiving in Lawson system. Completes and submits non PO check requests for signature and payment including provider CME, memberships, etc.. Develops Power Point presentations, Excel spreadsheets and Vision flow charts as needed. Enters physician electronic schedules into resource schedules, as well as, On-call schedules in Amcom. Submits maintenance requests and places help desk IT calls as needed. Handles subpoenas and court case testimony schedules for providers and practice. Assists management team with Employee Recognition activities as needed.

Common Expectations:

Maintains established policies and procedures, objectives, quality assessment and safety standards. Maintains professional growth and development. Provides outstanding service to all customers; fosters teamwork; and practices fiscal responsibility through improvement and innovation.

Qualifications

Minimum Education:

Associates Degree Post High School Vocational/Specialized Training Required

Work Experience:

1 year 6 - 12 months Secretarial training/general business courses Required

Knowledge, Skills, and Abilities:

Basic computer skills; good interpersonal/communications skills; transcription skills

Benefits Offered:

Comprehensive health benefits Flexible spending and health savings accounts Retirement savings plan Paid time off (PTO) Short-term disability Education assistance Financial education and support, including DailyPay Wellness and Wellbeing programs Caregiver support via Wellthy Childcare referral service via Wellthy You’re unique and you belong here.

At WellSpan Health, we are committed to treating all applicants fairly and equitably, regardless of their job classification. If you require assistance or accommodation due to a disability, please reach out to us via email at . We will evaluate requests for accommodation on a case-by-case basis. Please note that we will only respond to inquiries related to reasonable accommodation from this email address. Rest assured, all requests for assistance or accommodation are handled confidentially, allowing applicants to share their needs openly and honestly with us.