Position Details Position Information Department Pharmacy Professnl Instr (PHR) Position Title Coordinator-Stud Outrch & Retn Job Title Pharmacy Recruitment & Outreach Coordinator Appointment Type Professional Faculty Job Location Portland Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Yes Job Summary The College of Pharmacy is seeking a Pharmacy Recruitment & Outreach Coordinator. This is a full-time (1.00 FTE ), 12-month, professional faculty position. Join a team dedicated to shaping the future of healthcare. The College of Pharmacy at Oregon State University is seeking a dynamic and enthusiastic Pharmacy Recruitment & Outreach Coordinator to serve as the college’s primary ambassador to prospective Doctor of Pharmacy students. Based in Portland, Oregon, this position plays a vital role in sharing the mission and impact of our program with students across the state and beyond. This position leads strategic recruitment efforts that reflect the college’s commitment to inclusion, innovation, and academic excellence. The ideal candidate will bring energy and creativity to their work, thrive on building authentic connections with prospective students and partners, and represent the college with professionalism and enthusiasm at events both on- and off-campus. This is a highly visible and rewarding role, perfect for someone who enjoys connecting with people, traveling regularly for recruitment events, and helping future healthcare professionals discover their path. If you’re excited to make a difference and be part of a collaborative and student-centered academic community, we encourage you to apply. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS : •Top 1.4% university in the world •More research funding than all public universities in Oregon combined •1 of 3 land, sea, space and sun grant universities in the U.S. •2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties •7cultural resource centers (https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources) that offer education, celebration and belonging for everyone •100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates •35k+ students including more than 2.3k international students and 10k students of color •217k+ alumni worldwide •For more interesting facts about OSU visit:https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers acomprehensive benefits package (https://hr.oregonstate.edu/benefits/prospective-employee) with benefits eligible positions that is designed to meet the needs of employees and their families including: •Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. •Free confidential mental health and emotional support services, and counseling resources. •Retirement savings paid by the university. •A generous paid leave package, including holidays, vacation and sick leave. •Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. •Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. •Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Future and current OSU employees can use theBenefits Calculator (https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator) to learn more about the full value of the benefits provided at OSU . Key Responsibilities 70% – Recruitment and Outreach Coordination Leads efforts to grow and diversify the applicant pool for the Doctor of Pharmacy (Pharm.D.) program at Oregon State University. As the college’s primary recruiter, this position plays a vital, public-facing role by cultivating strong, positive connections with prospective students, their families, academic advisors, and community partners. + Serves as the first point of contact for prospective students, ensuring consistent availability to meet one-on-one—both in-person and virtually—to answer questions, share program highlights, and guide them through the admissions process. + Leads the planning, coordination, and execution of high-impact recruitment events at the local, regional, and national levels—ensuring each interaction meaningfully advances the college’s enrollment goals. Serves as the primary representative of the Pharm.D. program at these events, bringing enthusiasm, professionalism, and a student-centered approach to every engagement. + Partners closely with the Admissions & Recruitment Manager to implement a strategic recruitment plan that reflects the college’s values and enrollment goals. + Collaborates with high school and college personnel, pre-health advisors, and community organizations to build awareness of the Pharm.D. program and encourage interest among diverse student populations. + Contributes to communication and outreach materials that reflect the student experience, including email campaigns, event materials, and social media content. + Promotes a sense of belonging and encourages inclusive participation by uplifting the college’s commitment to Justice, Equity, Diversity, and Inclusion ( JEDI ) in all recruitment interactions, especially when engaging with historically underserved or marginalized communities. + Effectively and strategically uses tools such as Outlook, Box, and Slate to manage communications, schedule meetings, organize files, and track prospective student engagement. + Works in partnership with the Director of Assessment and the Admissions & Recruitment Manager to assess the impact of recruitment activities and identify areas for growth or innovation. + Travels frequently to recruitment events and represents the College of Pharmacy with energy, care, and a student-centered mindset. + Brings creativity and approachability to all outreach activities to ensure prospective students feel supported, seen, and excited about a future in pharmacy. 20% – Pharm.D. Admissions Support Provides essential support to the Admissions & Recruitment Manager and contributes to high-impact programming that shapes the student experience and fosters a strong sense of community within the College of Pharmacy. + Collaborates with the Admissions & Recruitment Manager to plan, coordinate, and execute Pharm.D. admissions programming, including Interview Days, Admitted Student Events, and yield activities. + Participates enthusiastically in Interview Days by supporting event logistics, greeting candidates, facilitating schedules, and helping create a welcoming, professional environment. + Serves as a visible and positive representative of the College of Pharmacy at both internal and external events. + Advises prospective and pre-pharmacy students by reviewing academic transcripts and providing personalized guidance on prerequisite coursework to support application readiness and success. + Supports admissions communications and student engagement efforts to ensure a seamless, student-centered experience from first contact through enrollment. + Utilizes Slate, the college’s admissions CRM , with accuracy and efficiency to manage prospective student interactions, monitor application progress, track event participation, and support data-informed decision-making. 10% – College of Pharmacy Support Contributes to the broader mission and community life of the College of Pharmacy through collaboration, service, and active participation in college-wide initiatives. + Actively participates in college-wide events such as New Student Orientation, All-College Meetings, Graduation, and other key milestones with a collaborative and service-oriented spirit. + Supports a positive team environment by being adaptable, communicative, and committed to the college’s mission, vision, and values. + Represents the college on university and external committees as appropriate. + Performs other duties as assigned to support the college’s strategic priorities and student success initiatives. What You Will Need + Bachelor’s degree from a regionally accredited four-year not-for-profit college or university and experience with student services, recruitment, or educational programs. + A genuine passion for working with students from diverse backgrounds, including high-ability students, high school students, community college students, and those who are low-income, first-generation, and racially/ethnically diverse. + Demonstrated commitment to promoting and enhancing diversity, equity, and inclusion in all aspects of work. + Strong interpersonal skills with the ability to communicate effectively in both written and verbal formats, including presenting to groups. + Ability and willingness to be a positive, collaborative teammate and colleague in a dynamic, fast-paced environment. + Capacity to manage multiple projects and responsibilities simultaneously while meeting deadlines. + Commitment to maintaining confidentiality, discretion, and professionalism at all times. + Proficiency with Microsoft Office (Word, Outlook, Excel) and other relevant technology platforms. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified, and self-report convictions as per University Policy 05-030. What We Would Like You to Have + Master’s degree in higher education, student affairs, marketing, communications, or a related field that provides relevant knowledge and skills. + Experience providing academic advising, coaching, or guidance to support student success in post-secondary education. + Proven experience developing marketing materials and communications for recruitment or outreach purposes. + Experience organizing, coordinating, and managing large programs or events, especially those involving multiple stakeholders. + Familiarity with key higher education administrative systems including Slate, Banner, Data Warehouse, DegreeWorks, and Microsoft Office Suite. + Knowledge of assessment, evaluation, and quality improvement methods to measure program effectiveness and support continuous improvement. Working Conditions / Work Schedule This position requires frequent travel by car and plane to attend recruitment events and admissions activities across Oregon and nationally. Travel includes driving between the OSU Corvallis campus, the College of Pharmacy’s Portland location on the OHSU campus, and various off-site recruitment venues. The position also requires occasional evening and weekend work to support recruitment events, admissions programming, and college activities that occur outside of standard business hours. Pay Method Salary Pay Period 1st through the last day of the month Pay Date Last working day of the month Recommended Full-Time Salary Range $63,000 -$69,000 Link to Position Description https://jobs.oregonstate.edu/position\_descriptions/135399 Posting Detail Information Posting Number P09285UF Number of Vacancies 1 Anticipated Appointment Begin Date 09/15/2025 Anticipated Appointment End Date Posting Date 07/21/2025 Full Consideration Date 08/07/2025 Closing Date 08/21/2025 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants To ensure full consideration, applications must be received by August 7, 2025.Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants. When applying you will be required to attach the following electronic documents: 1) A resume; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position. 3) Supplemental Question (please upload as other document 1): Describe your approach to engaging with prospective students from diverse backgrounds. How do you build trust, provide personalized support, and inspire interest in higher education or healthcare fields? Please include any relevant experience with outreach, advising, or mentoring. (Recommended word count: 300–500 words) 4) Supplemental Question (please upload as other document 2): Describe a time when you contributed to a collaborative project or team effort. How did you balance your individual responsibilities with the needs of the group? What strategies do you use to be a supportive teammate while working within a larger organizational system? (Recommended word count: 300–500 words) You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. For additional information please contact: Melissa Shaner melissa.shaner@oregonstate.edu We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. Starting salary within the salary range will be commensurate with skills, education, and experience. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at ourBackground Checks (https://hr.oregonstate.edu/careers/background-checks) website including thefor candidates (https://hr.oregonstate.edu/careers/candidates) section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team atemployee.relations@oregonstate.edu. Supplemental Questions Read More at: https://jobs.oregonstate.edu/postings/170861 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.