**Responsibilities** JOB SUMMARY / PURPOSE Coordinates the timely and accurate inventory of medications, biotechnology products, pharmaceutical supplies, and IV solutions and supplies utilized by pharmacy personnel and maintains appropriate inventory levels necessary for effective operation of the hospitals and clinics. Coordinates the acquisition of all IV therapy solutions, tubing, and related supplies required for mixing intravenous solutions by pharmacy personnel for the inpatient and outpatient pharmacy if applicable. Supports the pharmacy Carousel purchasing database to ensure products are appropriately bar-coded. Acts as a subject matter expert and supports and answers ordering related questions from the pharmacy team and leadership. Maintains and produces all required documentation in accordance with Federal and State law. Ensures the pharmacy is ordering the most cost efficient inventory items. Maintains the cost catalog in the pharmacy operating system. Accountable for maintaining a clean and safe environment; orders and handles controlled substances appropriately; completes all educational modules; attends regular staff meetings; keeps abreast of departmental changes/current CSH policy and procedures and pharmacy accreditations and licensure. ESSENTIAL KEY JOB RESPONSIBILITIES ● Coordinates all pharmaceutical ordering for the Pharmacy Department through hospital pharmacy employees via non-stock requisitions and is responsible for follow-up on these items. ● Coordinates any applicable centralized purchasing of high cost, low use or nominally priced items for maximum efficiency and savings. ● Procures emergency supplies involving suppliers and transportation of such merchandise. Reviews back order lists and procures merchandise from alternate vendor if necessary. Minimizes need for emergency purchases through close coordination with pharmacy staff. ● Reviews and approves orders along with the Regional Procurement Manager from other hospitals to ensure contract compliance; shares information in a timely fashion with other pharmacy employees ● Coordinates centralized procurement of medications that are in short supply, either through the wholesaler or direct via the manufacturer. ● Meets inventory turn rate goals set regionally and system-wide. ● Oversees all regional electronic pharmacy purchasing and troubleshoots electronic purchasing issues. ● Maintains the electronic database including maintenance and update of 340B issues if applicable. ● Acts as the primary point of contact with the carousel database vendor for software updates and regulatory ordering changes. ● Trains and mentors the Pharmacy employees responsible for purchasing. ● Trains new Pharmacy employees on the Carousel system. ● Acts as a subject matter expert to resolve all technical electronic ordering questions. ● Provides guidance to the Pharmacy employees in reference to recalls and to addressing the lack of availability of certain products. Checks to see if the product is in stock at other hospitals when there is a lack of availability. Sends the product to the hospital that is out of stock. Works with the individual Pharmacy employees at the sites to identify and remove recalled stock and order the replacement products. ● Maintains current contract files; reviews contract updates for cost savings opportunities. ● Prepares and submits all billing documents in a timely manner to the Accounts Payable department. ● Compiles usage figures from the wholesaler’s computer order entry system, reports and other purchasing documents; interviews vendors, reviews and compiles information on item sources for addition of products to the Formulary when requested. ● Responsible for the timely reconciliation and maintenance of any loans or borrows from other locations. ● Unpacks, prices, and rotates the medication stock received and oversees the stocking of the pharmacy department with assigned employee. ● Ensures all items received are matched against department request sheet, packing list or invoice sent from wholesaler and reviews all printouts and lists for accuracy of pricing and receipt of product. ● Tracks specific product line purchases as requested by pharmacy managers on an ongoing basis. ● Resolves discrepancies with wholesaler representatives. Coordinates reconciliation within one month of occurrence. ● Communicates with designated pharmacy personnel, buying group representatives and wholesaler representatives concerning contracting issues, product backorders, issues with rebates, etc. ● Checks for outdated merchandise in assigned area on a monthly basis. ● Deletes obsolete, recalled and/or discontinued pharmaceuticals, and returns these items to the wholesaler or the manufacturer for credit, using a reverse wholesaler service where applicable. **Qualifications** Required Education and Experience High school diploma or GED equivalent Two years of pharmacy experience required, preferred in a hospital setting Preferred Education and Experience Graduate of ASHP accredited pharmacy technician program, associates degree, or equivalent experience preferred Pharmacy experience of at least 3 years of pharmacy experience with a history of pharmacy procurement preferred Required Licensure and Certifications Registered Pharmacy Tech in the state in which the employee works, PHARMTECH:ND Preferred Licensure and Certifications Active CPT-EXCPT or CPT-PTCB or CPHT certification in good standing in the state in which the employee works as required by the state Required Minimum Knowledge, Skills, Abilities and Training ● Knowledge of current health system pharmaceutical practice as relates to non-pharmacy and pharmacy purchasing, receiving, stocking, inventory and delivery. ● Knowledge of the standards, practices and tools relative to inventory control, purchasing and contract compliance. ● Knowledge of the standards and regulatory requirements JOB DESCRIPTION Page 4 of 6 JOB DESCRIPTION MASTER TEMPLATE applicable to pharmacy and non-pharmacy purchasing. ● Knowledge of the functionality and application of Pharmacy computer system(s). ● Knowledge of the sources and availability of medications, biotechnology products, pharmaceutical supplies and equipment and related items. ● Ability to effectively document all activities in accordance with policies. ● Ability to identify and resolve discrepancies in a timely and effective manner. ● Ability to read, understand and communicate in English sufficient to perform the duties of the position. ● Ability to use office equipment and automated systems/applications/software at an acceptable level. ● Ability to establish and maintain effective working relationships as required by the duties of the position. **Overview** Since 1885, CHI St. Alexius Health has been dedicated to leading health care in this region by enriching the lives of patients through the highest quality of care. We seek to continue our tradition of success and innovation with individuals dedicated to delivering the highest level of expertise and quality. Together we can continue to grow and support the legacy of CHI St. Alexius Health for many years to come. CHI St. Alexius Health is a regional health network with a tertiary hospital in Bismarck, the system also consists of critical access hospitals (CAHs) in Carrington, Dickinson, Devils Lake, Garrison, Turtle Lake, Washburn and Williston and numerous clinics and outpatient services. CHI St. Alexius Health manages four CAHs in North Dakota - Elgin, Linton, and Wishek, as well as Mobridge Regional Medical Center in Mobridge, S.D. CHI St. Alexius Health offers a comprehensive line of inpatient and outpatient medical services, including: a Level II Trauma Center, primary and specialty physician clinics, home health and hospice services, durable medical equipment services, a fitness and human performance center and ancillary services throughout western and central North Dakota. CHI St. Alexius Health is part of CommonSpirit Health, a nonprofit, Catholic health system dedicated to advancing health for all people. It was created in February 2019 through the alignment of Catholic Health Initiatives and Dignity Health. CommonSpirit Health is committed to creating healthier communities, delivering exceptional patient care, and ensuring every person has access to quality health care. **Pay Range** $17.96 - $24.02 /hour We are an equal opportunity/affirmative action employer.