What will I be doing?

A Personal Assistant to the General Manager is responsible to provide the General Manager with administrative support including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements and other general office duties. Assumes full responsibility for all administrative duties in the Executive Office ensuring professional and timely execution of all tasks. Specifically, you will be responsible for performing the following tasks to the highest standards:

Schedule and manage General Manager calendar and travel arrangements

Draft and/or prepare memorandums and business correspondence for General Manager, ensuring the accuracy of all documents provided

 

Attend & coordinate monthly meetings, take meeting notes for General ManagerDesign and prepare departmental reports as requested by General Manager

Create and develop presentations for General Manager

 

Monitor incoming emails, prioritizing issues and responding to any requests possible

 

Responsible for tracking and administrating monthly attendance of the Department

 

Acts as liaison between various departments and the General ManagerEnsure all daily operational functions are completed smoothly and efficientlyPrepare and track VIP guest lists, welcome letters in coordination with General Manager & Front Office

Order and maintains office supplies and equipment

 

Schedule meetings and completes arrangements for meeting venues and food and beverage as requiredComplete special projects as required

What are we looking for?

Personal Assistants to the General Manager serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

Previous relevant experience (preferably in a medium to large size hotel); preferably in a similar capacityGood understanding of hotel operations, practices and proceduresExcellent English language skillsProficient with MS Word, Excel, PowerPoint, Outlook and office equipmentStrong communication and human-relation skills

Highly organized and detail oriented

 

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:

Degree in Business Administration or equivalent preferred but not required. Additional relevant work experience may substitute for degreeCertification: Certification in Secretarial/Administration skills

What will it be like to work for Hilton?

 

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands.  Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day.  And, our amazing Team Members are at the heart of it all!