At Smollan, we’re on an evolutionary journey where we’re shifting our story. We’re looking for truly unique people who believe in fostering a diverse and inclusive environment. Where our people are cared for, happy and inspired in building an extraordinary place to work.  

Job Summary: 

Our Culture team is looking for a passionate People Coordinator to support the Culture Team with initiatives across the culture capability including employee engagement, experience,  administration, reporting, project/change management and other related support initiatives as required. 

Key Responsibilities and Deliverables

Culture Projects

Collaborate with key stakeholders on assigned portfolio focuses.

 Support the culture team to ensure the development, design, and delivery of culture initiatives in a proactive, quality orientated and timely manner. 

Assist in research of best practice relating to culture related topics relevant to Smollan

Project manage outsourced work with suppliers such as survey providers, designers, suppliers, printers, and other agencies

Assist in employee listening and capturing of themes 

Facilitate project administration

Drive and proactively own assigned culture processes

Project Support 

Contribute to the creation of the annual key project strategies for the Culture capability by mapping out required tasks for strategy implementation 

Create and manage a content calendar and schedule deadlines

Ensure stakeholder satisfaction with the proposed calendar

Track team meetings and oversee the administration of culture project tracker

Manage key Culture projects, coordinate with cross-discipline team members, ensure that all parties are on track with project requirements, budgets, deadlines, and schedules

Support project administration, finance coordination and set up and maintenance of Google groups

Data Analysis and Reporting

Where applicable, provide data analysis and reporting in partnership with the People Systems & Solutions Team

Support the reporting process across the capability including Exit Surveys, Engagement Survey, Values Survey etc., including individual Level reporting

Maintain reporting results repository 

Collaborate with relevant stakeholders in the planning, implementation, and evaluation of surveys

Analyse relevant data and compare results to established objectives to assure the effectiveness of culture programmes and expenditure 

Stakeholder Engagement

Establish and maintain relationships with key stakeholders

Work closely with relevant stakeholders in the formulation of plans and activities to support project implementation

Effectively manage escalation of project tasks to internal stakeholders and/or external third-party suppliers