Job Title: Pediatric Office Manager

Job Description

The Pediatric Office Manager is entrusted with the oversight of the daily administrative operations within a pediatric medical office. This role is vital for ensuring smooth clinic workflows, efficient patient scheduling, accurate billing, and adherence to healthcare regulations. The Office Manager acts as a liaison between clinical staff, administrative personnel, and patients, thereby fostering a welcoming and organized environment for families and children.

ResponsibilitiesSupervise front desk and administrative staff, including hiring, training, and conducting performance evaluations.Manage patient scheduling, registration, and check-in/check-out processes.Oversee billing, coding, payroll, and insurance claims to ensure timely and accurate reimbursement.Maintain patient records in compliance with HIPAA and other regulatory standards.Coordinate with clinical staff to ensure efficient patient flow and appointment management.Order and manage office and medical supplies, ensuring cost-effective inventory control.Handle patient inquiries, complaints, and feedback with professionalism and empathy.Prepare reports on clinic performance, staffing, and financial metrics for leadership review.Ensure compliance with pediatric healthcare standards and internal SOPs.eSupport onboarding and orientation of new hires, including job description reviews and employment verifications, etc.Essential SkillsOffice managementCustomer serviceAdministrationOutlookPayrollOffice administrationAdministrative supportData entryMicrosoft OfficeClericalQuickBooksMicrosoft ExcelMedical billingInsurance verificationAdditional Skills & QualificationsBachelor’s degree in healthcare administration or related fieldMinimum 5 years of experience in medical office administration, preferably in a pediatric or family practice settingStrong knowledge of medical billing, insurance verification, payroll, and EMR systems (eMeds)Excellent organizational, leadership, and interpersonal communication skillsAbility to multitask and remain calm in a fast-paced, child-centered environmentExperience writing SOPs and optimizing workflowsExperience with medical home recertification via AHCAExperience liaising with EMR vendors and physicians within practiceProficiency in Microsoft Office Suite and healthcare scheduling softwareBilingual skills (e.g., English/Spanish) are a plus but not requiredEntrepreneurial mindsetWork Environment

This position is 100% onsite at a pediatric medical clinic in Boynton Beach, working Monday through Friday, from 7:30 AM to 5 PM. You will be part of a team including 6 physicians, 5 medical assistants, 1 referral coordinator, 1 back office coordinator, 2 insurance verification specialists, and 2 receptionists.

Pay and Benefits

The pay range for this position is $80000.00 - $80000.00/yr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Boynton Beach,FL.

Application Deadline

This position is anticipated to close on Aug 22, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.