Build the Future with Us — EquipmentShare is Hiring a Payroll Specialist

At EquipmentShare, we’re not just filling a role — we’re assembling the best team on the planet to build something that’s never been built before. We’re on a mission to transform an industry that’s been stuck in the past by empowering contractors and communities through innovative technology, real-time support, and a team that truly cares.

We’re hiring a Payroll Specialist for our Corporate HQ in Columbia, MO and we’re looking for someone who’s ready to grow with us, bring energy and drive to their work, and help us build the future of construction. The Payroll Specialist will support, compliance, record-keeping, employee support, system management, reporting, analysis, collaboration, and tax and benefits administration. 

Primary Responsibilities

Payroll Processing:

Process weekly and bi-weekly payroll for all employees, ensuring accuracy in calculations of wages, overtime, deductions, and benefits. Verify timekeeping records and resolve any discrepancies. Review union contracts and update systems to meet requirements.  Prepare and initiate direct deposits.

Compliance and Record-keeping:

Ensure compliance with federal, state, and local payroll regulations, including tax laws, wage and hour laws, and other relevant regulations. Maintain accurate and up-to-date payroll records, including employee data, earnings, deductions, and tax information. Prepare and file necessary reports and forms, such as W-2s, 1099s, payroll tax returns, Certified Payroll Reports for government contracts, and census bureau & labor statistic reports.

Employee Support:

Respond to payroll-related inquiries from employees, providing explanations of payroll policies and resolving any issues. Assist employees with understanding their pay stubs and tax withholdings.

System Management:

Utilize Workday payroll software and internal time-keeping system to process payroll and maintain records. Update and maintain payroll system data, including employee information, pay rates, and benefits.

Reporting and Analysis:

Generate payroll reports for management, finance, and HR departments as needed. Analyze payroll data and trends to identify discrepancies or areas for improvement.

Collaboration:

Work closely with HR to ensure accurate employee records, including new hires, terminations, and changes in employment status. Coordinate with the Accounting & Business Analysis departments to ensure accurate financial reporting and reconciliation of payroll accounts. Why EquipmentShare?

Because we do things differently — and we think you’ll feel it from day one. We’re a people-first company powered by cutting-edge technology. That means our proprietary T3 platform doesn’t just run our business — it also makes your job easier, safer, and more connected. Whether you’re behind the wheel, under the hood, leading a branch, or closing deals — tech supports you, and you drive us forward.

We’re a team of problem-solvers, go-getters, and builders. And we’re looking for teammates who take pride in doing meaningful work and want to be part of building something special.

Perks & Benefits
Competitive compensation Full medical, dental, and vision coverage for full-time employees Generous PTO + paid holidays 401(k) + company match Gym membership stipend + wellness programs (earn PTO and prizes!) Company events, food truck nights, and monthly team dinners 16 hours of paid volunteer time per year — give back to the community you call home Career advancement, leadership training, and professional development opportunities   About You

You want to be part of a team that’s not just changing an industry for the sake of change — we’re transforming it to make it safer, more secure, and more productive. You bring grit, heart, and humility to your work, and you’re excited about the opportunity to grow within a fast-paced, mission-driven environment.

We’re looking for people who:

See challenges as opportunities Embrace change and continuous improvement Bring energy, effort, and optimism every day Skills & Qualifications  Strong knowledge of payroll regulations and best practices. Proficiency in payroll software and Microsoft Office Suite (Excel, Word). Excellent attention to detail and accuracy. Strong organizational and time management skills. Effective communication and interpersonal skills. Education and Experience Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred. At least 2-4 years of experience in payroll processing or a related role. Experience with Workday payroll software is highly desirable. Physical Requirements Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 10 pounds at a time. A Workplace For All

At EquipmentShare, we believe the best solutions come from a team that reflects the world around us. Our initiative — A Workplace For All — is rooted in the belief that we must work together to solve some of the toughest problems in construction. That means attracting, developing, and retaining great people from all walks of life.

We value different backgrounds, talents, and perspectives. We want you to feel like you belong here — because you do.

EquipmentShare is an EOE M/F/D/V.