Job Title: Payroll Specialist
Job Description

This role primarily involves payroll processing and compliance, accounting for about 60% of the workload. The remaining 40% involves providing administrative and office support. The ideal candidate will manage end-to-end weekly payroll tasks, including timecard validation, batch posting, and check printing. Utilizing Viewpoint Vista and HCSS HeavyJob for payroll and equipment entry is essential. You will also prepare Certified Payroll Reports, ensuring compliance with prevailing wage laws applicable to Nevada, California, and Hawaii. Additionally, you will track and report fringe benefits, deductions, and union contributions, as well as process weekly tax payments and garnishments. Administrative duties include front desk operations, maintaining office supplies, supporting document preparation, assisting executives, and coordinating cross-departmental training. Local errands may also be required using a company vehicle.

ResponsibilitiesManage end-to-end weekly payroll, including timecard validation, batch posting, and check printing.Utilize Viewpoint Vista and HCSS HeavyJob for payroll and equipment entry.Prepare Certified Payroll Reports and ensure compliance with prevailing wage laws.Track and report fringe benefits, deductions, and union contributions.Process weekly tax payments, garnishments, and payroll-related documentation.Perform front desk duties, including handling phones, filing, and new hire paperwork.Maintain office supplies and support document preparation.Assist executives with clerical tasks and coordinate cross-departmental training.Run local errands, such as visiting the post office and bank, using a company vehicle.Essential Skills2+ years of payroll processing experience, preferably in the construction industry.Proficiency in Excel, including pivot tables and data analysis.Strong attention to detail and ability to meet tight weekly deadlines.Excellent communication and organizational skills.Additional Skills & QualificationsKnowledge of certified payroll, prevailing wage laws, and union compliance.Experience with multi-state projects and handling various rates across jobs and jurisdictions.Familiarity with DIR and LCP Tracker platforms, with training provided.Experience with Viewpoint Vista and HCSS HeavyJob is a plus.Self-starter with the ability to own the role with minimal guidance.Work Environment

The accounting team consists of three women, including a Controller, a Payroll Supervisor, and an AR Representative. You will be the fourth member, working in an office setting with your own enclosed office that overlooks the Truckee River. The office is situated in a modern mountain-style building with high ceilings and retractable glass doors. It includes a full kitchen and a large covered deck with seating and a BBQ. The location is in Sparks, requiring a commute, but the scenic environment makes it worthwhile. An office dog is present three days a week, adding to the friendly atmosphere.

Pay and Benefits

The pay range for this position is $28.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Sparks,NV.

Application Deadline

This position is anticipated to close on Jul 24, 2025.

\n

\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

\n

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

\n\n