SCOPE OF WORK                                                                                                                                  

The Payroll Manager serves as a member of the Accounting Leadership Team, overseeing payroll operations and supervising the payroll team. Ensures accurate, timely payroll processing, compliance with labor laws, and management of payroll-related reporting. Reports to the Director of Accounting and interacts with staff across departments, field operations, and corporate offices.

POSITION REQUIREMENTS

Uses Gaylor Values as a tool to carry out all job responsibilities Must understand and maintain confidentiality of all payroll information at all levels within payroll division Strong understanding of payroll principles with strong proficiency in payroll systems and software Detail-oriented with strong problem-solving, communication, and organizational skills Effectively communicates payroll’s strategic importance and ensures alignment with organizational goals and consistently reinforcing the broader company vision Fosters a productive and enthusiastic payroll team Proficiency in Microsoft Office applications, including Access, Excel, PowerPoint, and Word Keeps current with industry regulations and best practices

RESPONSIBILITIES                                                                                                                                                                            

Provides effective leadership and oversight of the payroll team Reviews weekly and bi-weekly payroll, and ensures accuracy and compliance Ensures compliance with federal, multi-state, and multi-local payroll regulations, including prevailing wage laws Continually assesses the effectiveness of payroll across geographic and hierarchical levels of the organization; improves service, functionality, and cost effectiveness of payroll Leads, coaches, and develops payroll team by setting clear goals and conducting regular performance reviews Manages payroll tax filings and ensures timely payments Collaborates with HR and Accounting to streamline payroll processes Handles payroll audits and resolves discrepancies Manages employee records related to payroll, benefits, and deductions Manages preparation of certified payroll reports, as required for government contracts Delegates appropriately and follows up effectively Performs other related duties as required and assigned

WORKING CONDITIONS 

Must be able to work scheduled hours as well as overtime, as required, on short notice Must be able to remain calm in times of heightened emotional situations Must work well with others as a member of a team to complete tasks

PHYSICAL REQUIREMENTS

Must be able to wear personnel protective equipment (i.e., hard hat, safety glasses, gloves, high visibility vest, safety harness, etc.) when required Repetitive use of arms, hands, and fingers Possess good vision/hearing (normal or corrected) Ability to work while sitting or standing for long periods Must be able to lift up to 20 pounds at times

EDUCATION

Bachelor’s degree in business or equivalent, preferred

EXPERIENCE

Eight or more years payroll management experience, preferably in the construction industry  Certified Payroll Professional (CPP) designation required, or must be obtained within first year of employment Experience in certified payroll reporting and multi-state payroll tax, preferred Experience in Federal, state, and local payroll tax including filing requirements, preferred