About Air Systems

Air Systems, a subsidiary of EMCOR Group, is a leader in HVAC, plumbing, sheet metal, high purity process piping, and building automation systems. As part of EMCOR, the world's leading provider in our field, we’re passionate about providing our clients with solutions that make a real difference.

Job Overview

Air Systems Inc. is looking for a Payroll Clerk to join our Corporate Services team in San Jose, CA.

The Payroll Clerk is responsible for supporting the payroll team in processing accurate and timely payroll for all employees. This role is ideal for someone eager to learn payroll operations and contribute to a critical business function. The Payroll Clerk will assist with maintaining employee records, ensuring compliance with company policies and labor laws, and providing excellent service to employees regarding payroll-related inquiries. Responsibilities include processing weekly payroll, updating employment records, conducting payroll audits, and preparing reports for management. Strong analytical, organizational, and communication skills are essential for success in this role.

This non-exempt position reports directly to the Payroll Manager.

Key Responsibilities

Enter new hires into the payroll database and complete all required onboarding tasks, including preparing file folders and processing E-Verify documentation Open and distribute payroll correspondence Maintain a supply list for payroll team needs Archive payroll documents and purge outdated payroll folders Review weekly timecards for accuracy and compliance with company policies and state/federal regulations Enter weekly payroll changes into the database Maintain and update payroll files Ensure payroll operations align with company policies and procedures Distribute and manage payroll reports as directed Provide general assistance to the Payroll Manager, including support for certified payroll and compliance administration

Qualifications

Proficient in Microsoft Excel and Word Accurate data entry skills with strong attention to detail; must be able to type by touch Excellent verbal and written communication skills Strong customer service orientation Effective team player with a collaborative mindset Ability to multitask and meet deadlines in a fast-paced environment Capable of working independently in a time-sensitive setting Commitment to confidentiality and respect for employee privacy Willingness to learn new systems and adapt to changing workloads Strong organizational and prioritization skills Ability to construct and run custom reports/forms

Benefits

Comprehensive health coverage (medical, dental, vision, prescription). Telehealth access and HSA/FSA options. Employer-paid Life, Accident, and Disability Insurance: 1.5 times your salary. Generous paid time off, with increases each year + 10 paid holidays. On-site employee gym and EV plugs and/or bike commuter benefits. Opportunities for professional growth through educational assistance and career development programs. A flexible work environment and culture that prioritizes team collaboration, work-life balance, and personal well-being.

Why Air Systems?

At Air Systems, we believe in fostering an environment of growth, integrity, and respect. We take pride in being an employer that values safety, teamwork, and a commitment to excellence. Our Standards of Success reflect the values we uphold in every project:

Safety First: We care about the safety and well-being of our employees, partners, and clients. Teamwork: We work together with respect, integrity, and a shared commitment to excellence. Innovation & Growth: We’re always looking for better ways to do things, and we encourage creativity and continuous improvement.

 

At Air Systems, we respect your privacy and protect your personal information. The data you provide during the application process will be used solely for recruitment purposes and kept confidential. We do not share your information with third parties, except as required by law or with your consent.

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.     

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Competitive Salary: $30-$35 per hour based on experience.

#airsys