Welcome page Returning Candidate? Log back in! Payroll Administrator, Temporary Full Time Job ID 2025-10620 # Positions 1 Job Type Temporary (Full-Time) Career Level Experienced Years of Experience 3 Job Description

CARE AND BE CARED FOR – THIS IS YOUR HOME

Reporting to the Manager of Compensation and Payroll, the Payroll Administrator is responsible for the delivery of high quality payroll services in a manner that maximizes the use of technology and offers exemplary client service. This position is primarily responsible for providing payroll services for Ontario Health atHome Champlain and supporting the East Region of Ontario Health atHome as needed.

What will you do?

Implements appropriate payroll processes and controls (e.g. checks and balances) to ensure completeness and accuracy of all payroll related activitiesEnsures payroll is administered in accordance with accounting principles, policies and procedures, collective agreements, and legislated requirementsPerforms manual calculations for cheques, leaves of absence, benefits and adjustments that impact payProcesses termination pay and completes Records of Employment (ROE’s)Responds to employee inquiries and initiates corrective action, as necessary, prepares T2200s and employment verification letters and makes adjustments to leave banksProvide information and analysis in response to ad hoc requests from senior management, other managers and external stakeholdersEnsures proper account set-up and distribution of salary, positions and accounts in accordance with MIS guidelinesReconciles and remits payments through financial software (Quadrant Financials) for pension (HOOPP) and group benefits, union dues, garnishments, etc.Reviews payroll summaries for accuracy and completeness; initiates corrective action, as requiredPrepares invoices for CUPE and OPSEU for salary expenses for union leaveAssists in the preparation of accruals and journal entriesPromotes participation in corporate campaigns through payroll deductions, e.g. United WayCreates and maintains employee payroll filesKeeps current with payroll legislation and industry best practices that may impact corporate policies and procedures and recommends changes to existing practicesResponsible for contributing to the development of Finance and Corporate Services Initiatives, special projects and performs other duties as requiredResponsible for training employees on payroll system and processesAdministration of Human Resources Information System (HRIS)Performs system administrator function for payroll system; identifies and recommends system enhancements and leads change necessary to maximize effectiveness of payroll system; maintains system securityEnsures salary, pension and group benefits rate information is in accordance with contractual obligations; reconfigures system, conducts testing and implements changes, as requiredEnsures system accuracy and integrity through data entry, regular audits, problem-solving, and proactive monitoring and troubleshootingTakes corrective action in resolving error messages, system navigation problems, and other payroll system-generated discrepanciesCreates user access profiles and provides training to employees on the use of the payroll systemGenerates reports by compiling and processing payroll data from source documents including, but not limited to, leave and other entitlements for hourly and salaried employees and processing changes, such as exemptions, group benefit coverage and garnishee paymentsMaintains scheduling units for Corporate staffMonitors daily automated voice attendant, records absences for corporate staff and inputs same into systemEnsures correct deduction amounts for employee and employer portions of premiumsReconciles group benefits and pension plan remittance reportsPrepares and balances monthly remittance reports to benefits and pension plan carriersProvides manual calculations for pension and benefits adjustmentsProvides employee and employer cost information to HOOPP regarding terminations and retirementsBalances, prepares, and distributes T4’s, T4A’s and T2200’s to staff and remits electronic file to Canada Revenue Agency (CRA)Ensures completion of reporting requirements for Employer Health Tax (EHT), Workplace Safety and Insurance Board (WSIB) and Healthcare of Ontario Pension Plan (HOOPP)Calculates and reports pension adjustments and MDCReconciles and submits annual pension plan contributions reportResponds to inquiries regarding general ledger issues and concernsConducts year-end audits, reconciliations and preparations related to all payroll accountsOther duties as assigned

Team/Department: Finance

Hours of work: Monday to Friday, 8:30AM to 4:30PM (37.5hrs/week)

FTE: 1.0

Length of Temporary Assignment: November 28, 2025

Starting Salary: $57,919.15 to $69,159.48

Reports To: Manager, Payroll

Affiliation: MPE

 

What must you have?

Educational Qualifications & ExperienceGrade 12 graduation diploma andA minimum of three (3) years’ experience with at least one (1) year in a computerized payroll function or a minimum of two (2) years accounting experience with at least one (1) year in a computerized payroll function or an equivalent combination of education and experience acceptable to Ontario Health atHomeAttainment of National Payroll Institute (NPI) certification or College certification as Payroll Administrator (desirable)

 

What would give you the edge?

Knowledge & Skills

Working knowledge of fundamental accounting for healthcare, payroll administration, and ability to interpret and apply provincial and federal payroll regulationsKnowledge of Employment Standards Act, Employment Insurance, WSIB, EHT and HOOPP, and group benefitsProficiency in automated (Quadrant) payroll, scheduling and administrationKnowledge of Management Information Systems (MIS) guidelines as set out by the Ministry of Health and Long Term CareStrong organizational, problem-solving, and writing skills with attention to detailKnowledge of Ontario Health atHome policies and procedures, benefits plan and collective agreementsKnowledge of Ontario Health atHome business objectives and prioritiesProficiency with software programs in the Microsoft Office SuiteEnglish, with bilingualism (English and French) considered an asset

 

Skills and Abilities:

Ability to meet time linesExcellent listening skills to understand and resolve issues raised by staff; uses tact and diplomacy in de-escalating emotional responses to issuesCollaborates regularly with staff and external contacts to exchange information, coordinate activities and resolve issues/concernsInteracts with managers to generate financial reports as requestedCollaborates with the Scheduling team to ensure accuracy of scheduling units and shift tilesCommunicates with provincial HRIS personnel for troubleshooting and problem-solving discrepancies and issues; escalates matters for resolution, as required

 

Hours of Work

Monday to Friday – 8:30am to 4:30pm (37.5hrs/week)

 

Position Location and Travel:

Office location: Eastern Region - office location to be determined

Travel - Some driving may be required on occasion

We offer flexible work options, this position will have a hybrid model of work with a combination of in-office and telework.

 

What do we offer?

We know wellness is supported with work-life balance. In an inclusive culture committed to support your passion for continuous learning, growth and innovation, we offer: 

Attractive comprehensive compensation packages and benefitsValuable development opportunitiesMembership in a world class defined benefit pension plan Salary: $57,919.15 to $69,159.48

 

Who are we?

We are Ontario Health atHome, ready to serve every person in Ontario. We partner with patients and caregivers, family physicians, hospitals, long-term care and retirement homes, service providers and Ontario Health Teams, to deliver responsive, accessible, integrated, patient-centred care.

 

Why join us?

If you're interested in driving excellence in care and service delivery, and seeking an unparalleled opportunity to lead and learn, partner and connect, care and be cared for, this is your home.

 

Equity, Inclusion, Diversity and Anti-Racism Commitment

Ontario Health atHome is committed to a culture of equity, inclusion, diversity and anti-racism. We are committed to attracting, engaging and developing a workforce that reflects the diverse communities we serve. We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request.

We thank all applicants for their interest; however, only those selected for an interview will be contacted. 

We have a mandatory COVID-19 vaccination policy. As a condition of employment, all employees are required to submit proof of COVID-19 vaccination status prior to start date.

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