Part Time Administrative Assistant - SRO #1774
Lakeview Health Services
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EMPLOYMENT OPPORTUNITY
$1,250 SIGN-ON BONUS
Title : Part Time Administrative Assistant
Job Requisition No.: 1774
Program : SRO, Ithaca, NY
Shift Schedule : Monday – Thursday 10:00am–3:00pm
Salary : Salary pay range is min. $16.50 to a max. $21.49 per hr. based on education & experience
Benefits
+ Accrued Personal Time Off (PTO), first year of employment
+ 401(k) with Agency match
+ Voluntary Medical/ Dental/ Vision
+ Employer Funded Life Insurance
+ 9 Paid Holidays and 1 Floating Holiday
+ Employee Assistance Program (EAP)
+ Tuition Assistance
Agency Overview
Lakeview Health Services is a premier partner throughout the Finger Lakes region, providing safe, affordable housing, support, and rehabilitative services to persons with mental illness as well as health care coordination services to individuals with chronic mental and physical health challenges. We are dedicated to helping individuals identify and achieve personally meaningful and measurable life goals, and to realize their full potential. Lakeview seeks to create an environment of learning and development that will lead to an engaged, motivated, and high performing team with a devotion and commitment to client service.
Essential Job Functions Overview
Assumes primary responsibility for monitoring the reception area at the Supportive Housing location and all related duties which include but are not limited to: answering phones and directing calls, clerical work, general reception of all visitors, employees and consumers. This position also assists the CSS, CM and Supportive Housing programs with various tasks as needed.
Essential Job Functions:
+ Courteously greet, welcome and provide direction to guests, residents, service providers, vendors and family members
+ Maintain a neat and welcoming environment within the reception area
+ Answer, screen and direct phone calls on the multi-line phone system
+ Assist with the phone system programming which includes extension and mailbox set up and other tasks
+ Read and respond to email regularly throughout the day
+ Participate in staff meetings and required trainings
+ Respect and maintain resident and employee confidentiality while demonstrating a caring and positive attitude toward all residents, staff and guests
+ Follow all safety rules and regulations for self, clients and staff
+ Prepare reports, memos, letters, spreadsheets, mailings, purchase orders, and other documents in support of all staff
+ Proofread and edit a variety of documents
+ Inventory office and cleaning supplies and place orders as needed for CSS and Supportive Housing
+ Provide backup for fellow LHS Administrative Assistants on an as-needed basis
+ Provide support with program record retention procedures as needed
Essential Job Duties:
+ Input of CAIRS and HMIS data based on program requirements in support of all housing programs
+ Manage and maintain the wait list based on changes for all supportive housing counties as well as transitional housing and Blue Cut
+ Assist the Managing Director with the organization and management of the Supportive Housing public folders
+ Assist all team members with uploading and filing as needed
+ Create and maintain opening packets for the program
+ Assist staff with maintaining needed client forms for visits
+ Assist Leadership team with notifying clients of canceled appointments due to staff absence
+ Provide assistance to run reports in the Electronic Health Record as needed
+ Assist with Supportive Housing staff meeting minutes as needed
+ Calculate vehicle mileage forms for the Supportive Housing program
+ Maintain an adequate supply of all paper forms
+ Assist staff with organizational tasks as needed
+ Create new charts for incoming clients and close charts for exiting clients for the Supportive Housing Program.
+ Perform any other duties necessary for the effective operation of the building
Education and Experience:
Minimum of a High School Diploma or GED with at least one year of administrative support experience, or an associate’s degree in Secretarial Science. Working knowledge of computer programs (Microsoft Word, Excel, PowerPoint, Outlook, etc.) and general clerical knowledge is required. Notary Public License may be required,
Knowledge:
A willingness to learn and ultimately possess the knowledge, values, attitude and skills required to contribute to a trauma-informed community. Will strive to create a healing environment that respects the perspectives and experiences of the individuals, families, staff and communities we serve by practicing safe communication and respecting boundaries. General principles and practices of office management and secretarial science; operating a multi-line phone console; using a computer for word processing; database management and report generating; sending and receiving fax and e-mail messages; using a copy machine and other modern office equipment.
Skills and Abilities:
Planning, organizing, and completing assigned work within set timeframes; ability to consistently meet deadlines; to perform routine clerical work, operate and maintain general office equipment; making accurate arithmetic calculations and program statistics; to recognize and maintain appropriate confidentiality of clients and work materials; working independently in the absence of supervision; to understand, communicate, and record information accurately; to maintain a professional and welcoming attitude; to manage several tasks simultaneously and with frequent interruptions; to communicate clearly and effectively with a diverse population.
Physical Requirements and Working Conditions:
General office environment. Significant amount of time spent sitting.
Any external candidate interested in this employment opportunity, please visit our web site at www.lakeviewhs.org .
Lakeview Health Services, Inc. complies with the legal requirement to take affirmative action and not discriminate on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, or status as a protected veteran. Further, Lakeview Health Services, Inc. will not discharge or otherwise discriminate against applicants or employees who inquire about, discuss, or disclose their compensation or that of others, subject to certain limitations.
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