Part-Time Administrative Assistant, Student Employment
Missouri State University
Posting Details Position Information Position Title Part-Time Administrative Assistant, Student Employment Work Location Springfield Campus Department efactory-- Center for Business and Economic Development (CBED) Pay Grade Unclassified Proposed Salary $20/hour Sponsorship Information Applicants must be currently authorized to work for ANY employer in the United States on a full-time basis. This position is not eligible for work visa sponsorship. General Function Overview: We are seeking a dedicated and detail-oriented individual to join our team as a Part-Time Administrative Assistant. This role is crucial in supporting various administrative functions and ensuring the smooth operation of our office. The ideal candidate will assist with maintaining our Applicant Tracking System (ATS), managing off-campus job postings, monitoring work study operations, and supporting various programs and events.
General Responsibilities:
Maintain Student Employment Job Postings: Assist in updating and maintaining the Applicant Tracking System (ATS). Ensure all job postings, both on and off-campus, are current and accurately listed. Event Support: Provide support for Student Orientation, Advising, and Registration (SOAR) events. Assist in organizing and executing job fairs and other promotional opportunities for the Student Employment office. Record Maintenance & Data Collection: Maintain accurate records with the Leaders in Community Service (LCS) program. Monitor and manage mailboxes, ensuring timely responses and organization. Assist in collecting data and maintaining accurate records for verification and reporting purposes. Prepare necessary reports and ensure data integrity. Work Study Monitoring: Help monitor Work Study students, ensuring compliance with program guidelines. Prepare and submit reports as required. Description of Primary Duties Specific Duties:
Job Postings Platform Management: Regularly update job postings and ensure they are visible to potential candidates. Work with employers to gather job descriptions and post them on the ATS. Event Support: Coordinate logistics for SOAR events, job fairs, and other promotional activities. Assist in setting up, managing, and tearing down event spaces. Record and Data management: Ensure all LCS records are up-to-date and accurately reflect current information. Organize and manage e-mailboxes, responding to inquiries promptly. Collect and analyze data related to student employment and program participation. Maintain detailed records for reporting and verification purposes. Work Study Oversight: Monitor Work Study students and funding. Prepare reports on Work Study funds and ensure compliance with program requirements. Front Desk Support Provide front desk coverage, including answering phones, directing calls, and taking messages in a professional and courteous manner. Greet and assist students, faculty, staff and visitors and ensure a welcoming and helpful point of contact for the office.
Minimum Acceptable Qualifications Minimum high school diploma. 2-3 years of general office experience or an equivalent combination of education and general office experience is required. Preference for previous experience in a university setting. Strong organizational and time management skills. Excellent communication and interpersonal abilities. Proficiency in Microsoft Office Suite and familiarity with ATS software preferred. Ability to work independently and as part of a team. Attention to detail and accuracy in record-keeping
Additional Qualifications Special Instructions to Applicants This is a part time position between 10-20 hours. Hours will typically fall between 8:00 a.m. and 5:00 p.m., Monday through Friday, and will be determined at a later date. The location of this position will be at the Student Employment Office in Plaster Student Union. Equal Opportunity Statement
Non-Discrimination Statement
Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict non-discrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972.
This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or of military organizations associated with the Armed Forces of the United States of America.
The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity employer. Inquiries concerning the complaint/grievance procedure related to discrimination on the basis of a protected class, including sexual harassment and sexual assault, or compliance with federal and state laws and guidelines, should be addressed to the Director, Office for Institutional Compliance, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, Compliance@MissouriState.edu, 417-836-4252. Background Check Statement Employment will require a criminal background check at University expense. Posting Detail Open Date 06/05/2025 Close Date Open Until Filled Yes Posting Number 20250015PTS Quick Link for Posting https://jobs.missouristate.edu/postings/82104 Posting Specific Questions
General Responsibilities:
Maintain Student Employment Job Postings: Assist in updating and maintaining the Applicant Tracking System (ATS). Ensure all job postings, both on and off-campus, are current and accurately listed. Event Support: Provide support for Student Orientation, Advising, and Registration (SOAR) events. Assist in organizing and executing job fairs and other promotional opportunities for the Student Employment office. Record Maintenance & Data Collection: Maintain accurate records with the Leaders in Community Service (LCS) program. Monitor and manage mailboxes, ensuring timely responses and organization. Assist in collecting data and maintaining accurate records for verification and reporting purposes. Prepare necessary reports and ensure data integrity. Work Study Monitoring: Help monitor Work Study students, ensuring compliance with program guidelines. Prepare and submit reports as required. Description of Primary Duties Specific Duties:
Job Postings Platform Management: Regularly update job postings and ensure they are visible to potential candidates. Work with employers to gather job descriptions and post them on the ATS. Event Support: Coordinate logistics for SOAR events, job fairs, and other promotional activities. Assist in setting up, managing, and tearing down event spaces. Record and Data management: Ensure all LCS records are up-to-date and accurately reflect current information. Organize and manage e-mailboxes, responding to inquiries promptly. Collect and analyze data related to student employment and program participation. Maintain detailed records for reporting and verification purposes. Work Study Oversight: Monitor Work Study students and funding. Prepare reports on Work Study funds and ensure compliance with program requirements. Front Desk Support Provide front desk coverage, including answering phones, directing calls, and taking messages in a professional and courteous manner. Greet and assist students, faculty, staff and visitors and ensure a welcoming and helpful point of contact for the office.
Minimum Acceptable Qualifications Minimum high school diploma. 2-3 years of general office experience or an equivalent combination of education and general office experience is required. Preference for previous experience in a university setting. Strong organizational and time management skills. Excellent communication and interpersonal abilities. Proficiency in Microsoft Office Suite and familiarity with ATS software preferred. Ability to work independently and as part of a team. Attention to detail and accuracy in record-keeping
Additional Qualifications Special Instructions to Applicants This is a part time position between 10-20 hours. Hours will typically fall between 8:00 a.m. and 5:00 p.m., Monday through Friday, and will be determined at a later date. The location of this position will be at the Student Employment Office in Plaster Student Union. Equal Opportunity Statement
Non-Discrimination Statement
Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict non-discrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972.
This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or of military organizations associated with the Armed Forces of the United States of America.
The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity employer. Inquiries concerning the complaint/grievance procedure related to discrimination on the basis of a protected class, including sexual harassment and sexual assault, or compliance with federal and state laws and guidelines, should be addressed to the Director, Office for Institutional Compliance, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, Compliance@MissouriState.edu, 417-836-4252. Background Check Statement Employment will require a criminal background check at University expense. Posting Detail Open Date 06/05/2025 Close Date Open Until Filled Yes Posting Number 20250015PTS Quick Link for Posting https://jobs.missouristate.edu/postings/82104 Posting Specific Questions
Required fields are indicated with an asterisk (*).
* How did you hear about this vacancy? Indeed Linkedin Missouri State University Website Google Employee Referral Job Alerts HigherEdJobs.com Personal Contacts / Networking Job Board (CareerBuilder.com, Monster, etc.) Other * Please specify the recruitment source where you located this posting. If you selected Employee Referral above, please list the name of the current MSU employee who referred you.(Open Ended Question)
* Are you currently enrolled in 5 or less credit hours at Missouri State University? I am currently not enrolled in any credit hours at Missouri State University. Yes, I am enrolled in 5 or less credit hours at Missouri State University No, I am enrolled in 6 or more credit hours at Missouri State University. Applicant Documents Required Documents Resume Cover Letter Optional Documents Other Documents -1
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