Job Title: Paralegal/Legal Secretary
Department: Property
Location: Coventry
Reporting to: Head of Department

Full-time, 35 hours per week
Based - Coventry office (fully office based)
Competitive salary plus benefits


Job PurposeTo provide comprehensive administrative and paralegal support to a busy Property Department.To work in accordance with the Office Manual and to act at all times in an appropriate manner as an employee of a professional practice.
Key ResponsibilitiesProviding conveyancing quotesOpening new filesDealing with client enquiries and queries over the telephone and in person, and providing updates to clients and estate agentsKeep up to date with prospective clientsSetting up files for completionTo progress files through to post-completion, file closing and progressing to archiveUndertaking dictationTo scan, maintain and prepare full attendance notesObtaining correct documentation for Anti Money Laundering purposesUpdating LMS and Lender ExchangeSubmitting registrations and dealing with requisitionsWork within the framework of CQSScanning post and allocating to fee earners electronically and onto physical filesDealing with client and office ledgersTo undertake general administration tasksTo attend Property Department meetings and Firm wide meetingsTo proficiently use the Firm's case management systemUpdating estate agents and brokersFirst point of contact for incoming callsTo undertake any reasonable instructions made by Directors, Department Heads, Line Manager or Fee Earners.
Knowledge and ExperienceMinimum of 6 months experience working within a Residential Conveyancing departmentSound understanding of the conveyancing processKnowledge of LMS and Lender ExchangeKnowledge of Land RegistryExcellent client care