P&T Admin Assistant Location: Providence, RI, US, 02903 Requisition ID: 17728 Brightstar is an innovative, forward-thinking global leader in lottery that builds on our renowned expertise in delivering secure technology and producing reliable, comprehensive solutions for our customers. As a premier pure play global lottery company, our best-in-class lottery operations, retail and digital solutions, and award-winning lottery games enable our customers to achieve their goals, fulfill player needs and distribute meaningful benefits to communities. Brightstar has a well-established local presence and is a trusted partner to governments and regulators around the world, creating value by adhering to the highest standards of service, integrity, and responsibility. Brightstar has approximately 6,000 employees. For more information, please visit www.brightstarlottery.com . **Responsibilities** **Overview:** We have an exciting opportunity for an entry level professional who is eager to develop a career in Human Resources as an administrative assistant to support our P&T Organization. This includes Total Rewards, People & Culture, Corporate, Organization, Transformation & Global Services. Responsibilities would include calendar management for the leadership team along with partnership and involvement in Rhode Island employee’s and community engagement activities, participating in global projects, special events, training sessions and deep involvement in purchase to pay processes for the P&T organization. The candidate will report to the Sr Director P&T Corporate Functions and will work closely with the rest of the leadership team. **Essential Duties & Responsibilities:** + Schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes. + Complete a broad variety of administrative tasks that facilitate the P&T leadership team ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports. + Anticipate needs in advance of meetings, conferences, etc. + Complete projects by assigning work to appropriate staff, such as the coordination of townhall meetings. + Retrieve, download, process, track, and escalate invoices. + Work directly with vendors to establish PO’s. Ensure invoices are billed to correct entities. Add new vendors when needed. Work closely with accounts payable to process, pay and track invoices. Proof invoices to ensure correct cost center and GL is used. Coordinate monthly expense accrual input if needed. Code and forward invoices for approval (MediusFlow system) + Manage onboarding process for new vendors. This includes working with procurement and legal to create and/or update vendor agreement, statement of work, and completion of new vendor checklists. + Manage and schedule daily calendar and business activities across different time zones while using sound judgement to maximize time and meeting cadence. + Arrange domestic and international business travel, complete travel & expense reports, and manage logistics of travel-related activities. + Coordinate and drive effective cadence of functional staff operating meetings by preparing agendas, presentations, and logistics. + Provide administrative support for day-to-day operations and coordinate high value / cross-functional initiatives and projects. + Prepare written reports, communications, and other materials as required. + Assist with office management within area of responsibility – including ordering of office supplies, catering, etc. + Develop a sound understanding of current business issues and be able to provide timely support to the team leaders. In addition, this role will act as a liaison and a problem solver. + Work with the teams to establish strategic priorities and leverage internal stakeholders both formally and informally to learn organizational insights; acting where necessary to get ahead of issues. + Manage various vendor and licensing relationships, including education subscriptions, continuing education. + Participate as needed in projects to solve complex problems, department, or organization-related work. **Qualifications** + Advanced experience with Microsoft Office (Outlook, Word, PowerPoint, Excel) + Positive can-do personality and ability to be forward thinking + Ability to successfully manage multiple projects simultaneously + Ability to work in a matrix organization + Ability to work with all levels and personalities and tend to their individual needs. + Highly organized, detail-oriented self-starter who is resourceful and can think outside the box + Strong organizational skills and the ability to be extremely flexible while managing conflicting, shifting, and competing priorities with minimal supervision + Strong communication skills (written and verbal), with the ability to effectively communicate and collaborate with a diverse range of people and job functions + Build strong working relationships with colleagues, team members and staff + Self-motivated with the ability to exercise independent judgment with minimal direction from senior management + Demonstrated ability to anticipate issues that may arise while taking initiative and acting with a high level of sense of urgency + Experience with SAP and MediusFlow is highly recommended **Keys to Success** • Building collaborative relationships • Decision making • Drive results • Foster innovation • Personal energy • Self-leadership \#LI-KM1 #LI-HYBRID At Brightstar, we consider a wide range of factors in determining compensation, including background, skills, experience, and work location. These factors can cause your compensation to vary. The estimated starting compensation range is $43,680 - $68,037. The actual pay offered may end up being higher or lower. The Company will comply with all local pay requirements and collective bargaining agreements, where applicable. Base pay is only one part of our Total Rewards program. Sales roles may be eligible for commission payments, while other roles are eligible for discretionary bonuses. In addition, we offer employees a 401(k) Savings Plan with Company contributions, health, dental, and vision insurance, life, accident, and disability insurance, tuition reimbursement, paid time off, wellness programs, and identity theft insurance. Note: programs are subject to eligibility requirements. All Brightstar employees have a role in information security. Annual training will be assigned and required as appropriate. IGT is committed to sustaining a workforce that reflects the diversity of the global customers and communities we serve, and to creating a fair and inclusive culture that enables all our employees to feel valued, respected and engaged. IGT is an equal opportunity employer. We provide equal opportunities without regard to race, color, religion, gender, sexual orientation, gender identity, gender expression, pregnancy, marital status, national origin, citizenship, covered veteran status, ancestry, age, physical or mental disability, medical condition, genetic information, or any other legally protected status in accordance with applicable local, state, federal laws or other laws. We thank all applicants for applying; however, only those selected to interview will be contacted.