Description We are looking for a detail-oriented Operations Secretary to join our Maintenance and Operations Department on a contract basis in Santa Barbara, California. This role involves providing administrative and clerical support to ensure the smooth day-to-day operations of the department. The position requires a proactive, organized individual who can handle a variety of tasks with efficiency and confidentiality. Responsibilities: • Welcome and assist visitors, including parents, students, staff, and administrators, while maintaining a friendly and approachable demeanor. • Perform data entry and administrative tasks. • Organize and manage records, including preparing and distributing materials. • Compile and analyze data to create reports and spreadsheets as needed. • Review documents, reports, and other data for accuracy and compliance with established standards. • Draft correspondence, schedules, and lists based on provided instructions or rough drafts. • Order and manage office supplies, forms, and equipment to ensure the department's needs are met. • Maintain detailed logs, files, and records for administrative purposes. • Operate modern office equipment effectively to support daily operations. • Ensure punctual and consistent attendance to meet departmental needs Requirements • Proven experience in administrative or secretarial roles, preferably in an educational or operational setting. • Strong customer service skills with the ability to interact professionally with diverse groups. • Proficiency in data entry and familiarity with systems such as Microsoft Excel, Word, and Outlook. • Excellent organizational skills, including the ability to file and manage records efficiently. • Ability to handle confidential information with discretion and professionalism. • Strong written communication skills for drafting and editing correspondence. • Experience in scheduling appointments and managing calendars. • Familiarity with scanning documents and performing shipping or mailing functions. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .