Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

We are looking to hire an Operations Director Assistant for our Buildings and Places business line. This role has been created to support the growth of our operations department, which has expanded its project portfolio, its network of partners and subcontractors, and the size of its team. It is part of a strategic restructuring aimed at improving operational control and efficiency.

You will report directly to the Operations Director and work closely with other operations and administrative assistants, as well as the Finance and Human Resources departments. Your role will be essential in ensuring the smooth execution of administrative and financial processes, providing strategic and operational support, and facilitating a seamless organizational experience for the entire team.

This position offers real opportunities for growth into management roles within an international environment, with a strong focus on continuous learning.

Key Responsibilities

- Support to the Operations Director

Full management of subcontractors: contracting, purchase orders, invoicing, time tracking, using integrated platformsOperational support for projects and opportunities: monitoring KPIs, ensuring data quality, preparing weekly reportsIdentifying process improvement opportunities and proposing administrative initiativesHandling confidential information with discretion

- Administrative Oversight of Team, Projects, and Tools

Organizing and maintaining project and opportunity data in SharePoint, following security and quality protocolsKeeping the Buildings and Places team personnel list up to dateCoordinating onboarding processes for new hiresOrganizing internal events: logistics planning, communication, and follow-upProviding administrative support to the management committeeSupervising and controlling time tracking records

Qualifications

- Experience and Qualifications

At least 7 years of experience in a similar role within a comparable companyFluent verbal and written communication skills in both English and Spanish (mandatory)Familiarity with the “Plataforma de Contratación del Estado” and other contract management toolsSolid understanding of industry concepts, practices, and proceduresProven experience handling confidential information

- Skills and Competencies

Effective communication skillsStrong organizational and time management abilitiesAttention to detailLeadership, decision-making, and supervisory capabilitiesFlexibility to adapt to changing demandsWillingness to learn continuouslyComfortable working in international and multicultural environments

- Required Tools

Advanced proficiency in Microsoft TeamsAdvanced proficiency in Microsoft ExcelPower BI (user level)Administrative and subcontractor management platformsPublic and private client bidding platforms

Additional Information

#LI-MG1

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. 

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com. 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.