Operations & Bookkeeping Assistant - Freelance, Remote
Magic One
Operations & Bookkeeping Assistant - Freelance, Remote
Description\nAbout the Client
The client manages multiple diverse businesses, including a French bulldog breeding kennel, transitional housing for addiction recovery, an upcoming rehab facility, an insurance agency specializing in Medicare Advantage and annuities, and a seasonal tax and accounting practice. Their focus is on streamlining operations, ensuring compliance, and integrating workflows to support sustainable growth across industries.
Why does this role exist?
This role exists to provide critical operational support across five distinct business sectors, alleviating the client’s overwhelming administrative and bookkeeping workload. The assistant will ensure timely accounts payable and payroll, maintain accurate bookkeeping in QuickBooks Online, support compliance tracking, and manage marketing and client intake funnels. This multifaceted role is essential to stabilizing daily operations and enabling the client to scale effectively.
The Impact you’ll makeFinancial Operations & Bookkeeping\nManage accounts payable ensuring all bills (utilities, mortgages, etc.) are paid on time.\nSupport payroll processing across multiple businesses.\nMaintain and categorize financial records within QuickBooks Online for 12-13 ongoing clients.\n
Administrative & Compliance Support\nOversee compliance tracking for transitional housing and rehab facilities, including Medicaid rules and clinician scheduling.\nManage email and calendar scheduling, including appointments and deadlines.\nAssist intake processes and client funnel management from website applications into CRM/project tools.\n
Marketing & Communication\nSupport social media posting and content management across the client’s various business verticals.\nManage puppy sales funnel activities including image handling, social posting, and logistics for flights and caretakers.\n
Systems & Workflow Integration\nCollaborate using Monday.com for project management and Slack for team communication.\nUtilize AI tools such as ChatGPT for efficiency and automation where applicable.\n
Skills, Knowledge and ExpertiseRequired:\nProven bookkeeping experience, preferably with QuickBooks Online (intermediate level).\nExperience supporting payroll and accounts payable processes.\n\nFamiliarity with compliance requirements in healthcare or related sectors (HIPAA).\nStrong organizational skills managing calendars, email, and client intake workflows.\nComfortable using communication and project management tools like Slack and Monday.com.\nWFH Set-Up:\nComputer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.\nInternet speed of at least 40MBPS\nHeadset with an extended mic that has noise cancellation and a webcam\nBack-up computer and internet connection\nQuiet, dedicated workspace at home\n\n\nYour Superpowers:\nProactive, detail-oriented, and reliable with deadlines.\nTech-savvy with the ability to quickly learn and integrate new tools.\nFlexible and adaptable across administrative, bookkeeping, marketing, and compliance tasks.\nExcellent communication skills and self-sufficient work style with minimal supervision.\nAbility to manage multiple priorities across diverse industries simultaneously.\nYou should apply if… \nYou enjoy variety in your work and thrive juggling multiple responsibilities.\nYou value accuracy, follow-through, and process improvement.\nYou are comfortable working independently but can communicate effectively when needed.\nYou want to contribute to a growing multi-industry business by providing critical operational support.\nYou have a passion for supporting healthcare compliance and small business financial management.\n\nWhat to expect...
\nWork Setup:\nRemote position\nMust have a reliable internet connection and a quiet workspace\nRequired to provide own computer with Intel Core i5 or something similar or higher operating system\nWorking Hours:\n40 hours per week\nMonday to Friday, 9 AM – 5 PM Eastern Time\nCompensation:\n$7 per hour\nNo benefits package included\n
Benefits
Department: Support & Leadership
Employment Type: Full Time
Location: Philippines
Reporting To: Client via Magic
Compensation: $7.00 / hour
Description\nAbout the Client
The client manages multiple diverse businesses, including a French bulldog breeding kennel, transitional housing for addiction recovery, an upcoming rehab facility, an insurance agency specializing in Medicare Advantage and annuities, and a seasonal tax and accounting practice. Their focus is on streamlining operations, ensuring compliance, and integrating workflows to support sustainable growth across industries.
Why does this role exist?
This role exists to provide critical operational support across five distinct business sectors, alleviating the client’s overwhelming administrative and bookkeeping workload. The assistant will ensure timely accounts payable and payroll, maintain accurate bookkeeping in QuickBooks Online, support compliance tracking, and manage marketing and client intake funnels. This multifaceted role is essential to stabilizing daily operations and enabling the client to scale effectively.
The Impact you’ll makeFinancial Operations & Bookkeeping\nManage accounts payable ensuring all bills (utilities, mortgages, etc.) are paid on time.\nSupport payroll processing across multiple businesses.\nMaintain and categorize financial records within QuickBooks Online for 12-13 ongoing clients.\n
Administrative & Compliance Support\nOversee compliance tracking for transitional housing and rehab facilities, including Medicaid rules and clinician scheduling.\nManage email and calendar scheduling, including appointments and deadlines.\nAssist intake processes and client funnel management from website applications into CRM/project tools.\n
Marketing & Communication\nSupport social media posting and content management across the client’s various business verticals.\nManage puppy sales funnel activities including image handling, social posting, and logistics for flights and caretakers.\n
Systems & Workflow Integration\nCollaborate using Monday.com for project management and Slack for team communication.\nUtilize AI tools such as ChatGPT for efficiency and automation where applicable.\n
Skills, Knowledge and ExpertiseRequired:\nProven bookkeeping experience, preferably with QuickBooks Online (intermediate level).\nExperience supporting payroll and accounts payable processes.\n\nFamiliarity with compliance requirements in healthcare or related sectors (HIPAA).\nStrong organizational skills managing calendars, email, and client intake workflows.\nComfortable using communication and project management tools like Slack and Monday.com.\nWFH Set-Up:\nComputer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.\nInternet speed of at least 40MBPS\nHeadset with an extended mic that has noise cancellation and a webcam\nBack-up computer and internet connection\nQuiet, dedicated workspace at home\n\n\nYour Superpowers:\nProactive, detail-oriented, and reliable with deadlines.\nTech-savvy with the ability to quickly learn and integrate new tools.\nFlexible and adaptable across administrative, bookkeeping, marketing, and compliance tasks.\nExcellent communication skills and self-sufficient work style with minimal supervision.\nAbility to manage multiple priorities across diverse industries simultaneously.\nYou should apply if… \nYou enjoy variety in your work and thrive juggling multiple responsibilities.\nYou value accuracy, follow-through, and process improvement.\nYou are comfortable working independently but can communicate effectively when needed.\nYou want to contribute to a growing multi-industry business by providing critical operational support.\nYou have a passion for supporting healthcare compliance and small business financial management.\n\nWhat to expect...
\nWork Setup:\nRemote position\nMust have a reliable internet connection and a quiet workspace\nRequired to provide own computer with Intel Core i5 or something similar or higher operating system\nWorking Hours:\n40 hours per week\nMonday to Friday, 9 AM – 5 PM Eastern Time\nCompensation:\n$7 per hour\nNo benefits package included\n
Benefits
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