Job Summary:

Responsible for supporting the business unit through facilitating Legal, Contractual, Reporting, Operational functions and supporting Functional Groups. Responsible for data aggregation, analysis, and presentation to support ongoing operations and management initiatives. Responsible for supporting and executing BV/BVPI project/program implementation initiatives.

 

Essential Duties and Responsibilities

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Legal - Facilitates legal review of all NDA, client agreements, SubC/IC/Supplier/Vendor agreements, and any document legal in nature by BVNA legal department.* Legal - Reviews markups including internal comments, sterilize for external consumption, and work with Functional Groups to negotiate the document with the external source.* Contract Management – Ensures compliance with CPAi repository requirements.* Contract Management - Maintains BVPI Contracts SharePoint site document control which houses all agreements and NDAs as well as self-service legal and insurance documents (COIs, W9, updated BVPI contract templates, etc).* Contract Management - Maintains the BVPIcontracts@bureauveritas.com inbox and manages takeaways.* Contract Management - Maintains project details at the Deltek Project level. By ensuring a certain level of accuracy of Deltek plans that are submitted for conversion.* Contract Management – Maintains Deltek Projects post-conversion efforts with PM staff to ensure total contract value is correct against POs received and any pending CO requests and aligns with hours and expected billing at the Plan level.* Audits - Contract Repositories to ensure compliance with data retention policies.* Audits – Supports assembly, review, and verification as assigned. Reporting - Maintains the Solutions Sales Backlog Sheet. Correlative Project Numbers Reporting – Generates Weekly/Monthly Reporting as Assigned Reporting – Reviews and verifies reports to monitor KPI’s for the company. SubC/IC/Supplier/Vendor Onboarding - Facilitates Subconsultant (SubC), Independent Contractor (IC), and Supplier/Vendor Onboarding* Operational – Participates in monthly Operational Review Meetings (ORM / WIP) and manages takeaways.* Operational – Participates in monthly Revenue Generation (RevGen) Meetings and manages takeaways.* Operational – Participates in weekly Operations Team Meetings and manages takeaways.* Operational – Assists with project auditing/investigation for project performance issues. Operational – Supports BV mandated initiatives as required. Identifies opportunities for professional development for self and pursues ongoing professional development training. Maintains positive outward projection of the company during formal and informal events. Supports coordination, continuity and interfaces between Internal and External companies. Plans and manage multiple concurrent activities to accomplish desired project results. Performs other duties as assigned.

 

Supervisory Responsibilities

This is a non-supervisory role, however there may be times when an internal project may require an oversight of project resources in a non-direct report relationship. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities may include training employees, planning, assigning, and directing work, appraising performance, addressing complaints, and resolving problems.

 

 

 

Skills

The requirements listed below are representative of acquired skills required.

Time management skills Active listening skills Critical thinking skills Problem solving skills Oral and written communication skills Knowledge of contracts and Scope Of Work (SOW) for projects being managed The ability to monitor and assess performance of self as well as others The ability to consider the relative costs and benefits of potential actions to choose the most appropriate one The ability to travel by car & airplane The ability to travel up to 2 contiguous weeks, not to exceed 20% of annual occupational hours The ability to motivate, develop, and direct people The ability to provide fair and objective feedback on a quarterly basis The ability to be aware of others’ reactions and understand why they react as they do Problem Analysis – Seeks out pertinent data and determines the source and key dimensions of a problem. Judgement – Reaches logical conclusions based on available information. Decisiveness – Chooses from among alternatives and renders timely judgement. Planning & Organization – Effectively plans and organizes one’s own activities and/or the activities of others. Follow-Up & control – Ensures that directives have been understood and carried out; monitors progress. Stress Tolerance – Functions in a controlled, effective manner under stress. Adaptability – Adjusts approach to reach goal(s). Communication – Effectively transmits and receives facts or ideas, orally and in writing. Persuasiveness – Effectively moves others to a desired course of action. Delegation – Skill at utilizing both staff and line to accomplish SOW & responsibilities. Drive – Demonstrates personal accomplishment and a desire to excel. Self-Development – Makes an active effort to improve/acquire additional knowledge and skills. Human Relations – Establishes and maintains effective relationships with others (both internal & external to the organization). Leadership – Provides direction and influences/motivates others to achieve goals.

 

Competencies

The requirements listed below are competencies required to perform the job successfully.

Language Ability: Ability to read, analyze, and interpret contract documents, technical project documentation, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, peers, and technical staff. Ability to tailor presented information of or query response to receiving party. Math Ability: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra, geometry, and statistics. Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Computer Skills: To perform this job successfully, an individual should have knowledge of word processing software, spreadsheet software, accounting software, scheduling software, and project management software.

 

 

Education, Certifications, and Experience

Bachelor's degree (B. A. / B. S.) from four-year college or university; or six to eight years related experience and/or training, or equivalent combination of education and experience. Valid driver’s license Valid passport First responder (first aid + CPR) – company provided OSHA 10 or local jurisdiction equivalent – company provided NFPA 70E – Arc flash training – company provided Code of ethics training – company provided Additional safety training – company provided

 

 

Physical and Environmental Conditions

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Onsite Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to use hands. The employee is frequently required to stand, walk, sit, talk and hear. The employee is occasionally required to reach with hands and arms, climb or balance, and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

 

The noise level in the home or company office environment is usually quiet.

 

Offsite Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

In addition to the “Offsite Work Environment” physical demands, while performing the duties of this job, the employee is regularly exposed to outdoor weather conditions. The employee is frequently exposed to work near moving mechanical components and assemblies. The employee is frequently exposed to work near energized electrical components and assemblies. The employee is occasionally exposed to work in high, precarious places, fumes or airborne particles, extreme cold (non-weather), extreme heat (non-weather), and risk of electrical shock.

The noise level at the project site is usually loud and often requires some form or multiple forms of hearing protection.

 

 

 

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.